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Chapter 21: Choice of Access Points

Contents:


21.0D - Optional addition. Designations of function (voir en français)

Option

The options are not applied.


21.1A2 - General rule (voir en français)

Interpretation

Consider the entire run of a serial before entering it under the heading for a person. If different issues of the serial are known to have been or are likely to be created by different persons, do not enter the work under the heading for a person.

In general, enter a serial under the heading for a person only in instances in which one person is so closely connected to or involved with the serial that the publication seems unlikely to continue without that person. Some types of serials that might sometimes be considered to be unlikely to continue without the person named as author are:

a) serials for which the same person is named as both author and publisher;
b) serials that carry the whole name or part of the name of the person in the title;
c) serials that do not emanate from a corporate body that might assure that the serial is continued.

In general, lean toward not entering a serial under the heading for a person.


21.1B1 - General rule (voir en français)

Conferences

Include in the definition of a conference in footnote 1 any named meeting that is entered directly under its own name and any named meeting that is entered subordinately to a heading for a corporate body.

According to 21.1B1, the two criteria used in determining whether a corporate body is considered to have a name are: capitalization and the definite article. In the case of conferences, when the phrase is in a language that normally capitalizes each word of a name, even in running text, consider a capitalized phrase a name even if it is preceded by an indefinite article.

named:
In July of 1977 a Conference on
Management Techniques in Libraries
was held ...
unnamed:
Late last year the Retail Manufacturers
Association of the Greater Houston area
sponsored the national conference on
losses by theft at the ...

Note, as well, that in order for a phrase to be considered a name, the phrase must include a word that connotes a meeting: "symposium," "conference," "workshop," "colloquium," etc. In addition, phrases that combine acronyms or initialisms with the abbreviated form of the year are also considered to be named.

unnamed:
A symposium titled "Coal Geology
and the Future," sponsored by ...
named:
GAGETECH '92
TOOLS Europe '92

Plans, Programs and Projects

In determining when to establish the name of a plan, program or project as a name authority, LAC will no longer use the criteria of whether such an entity has a staff, etc. Names of plans, programs and projects will be considered as corporate bodies if they meet the definition as outlined at 21.1B1. No further research is necessary.


21.2B - Changes in titles proper. Integrating resources (voir en français)

Decision

Note that if there is an edition statement change and/or if the publisher issues a new base volume or volumes, or if the title proper change is accompanied by an edition statement change, create a new bibliographic record according to the following guidelines. Refer to guidelines at Publications that are published in new editions for treatment as a serial.

Updating loose-leafs

Create a new bibliographic record:

  • if there is a new base volume having a new date in the header/footer, etc., that is consistent throughout the base volume;
  • if there is a new base volume having pages with no revision dates but the pages in the original base volume had revision dates.
If the main entry/title proper of the two resources are the same and neither has an edition statement, supply in brackets an edition statement in the new record using the year of publication, distribution, etc. (e.g., "[2003]" (see rule 1.2B4)).

Do not create a new bibliographic record:

  • for a gradual replacement edition (i.e., the author or publisher considers the publication to be a new edition and issues a replacement title page with a new edition statement but does not issue a new base volume); change the edition area of the existing resource to reflect the current edition and give a note as appropriate (see 12.7B9.2b);
  • for a new base volume with pages having various dates in the header/footer, etc., or having other indications that the same or a different publisher has just reissued the content of an existing resource as of its latest iteration. Include a "Description based on" note to clarify that the iteration being catalogued is not the first iteration of a new edition statement as appropriate (see 12.7B9.2b).

In case of doubt, create a new bibliographic record.

Updating remote access electronic resources

Create a new bibliographic record only if the resource described in the existing record continues to exist as a resource to be catalogued.


21.2C2b - Minor changes in title proper of serials (voir en français)

Interpretation

Consider the change in a title proper to be a minor change if the change does not alter the meaning of the title or indicate different subject content. Slight changes in wording that imply minor changes in the scope and/or coverage of the publication are not considered to be an indication of a different subject matter. Do not analyze in depth the contents of the publication. In case of doubt, consider the change to be a minor change.

Note that multiple minor changes in the title do not equal a major change.

Examples of minor changes:

subgroup i): difference in the representation of word(s) anywhere in the title

Labour history
becomes:
Labor history
Accommodations and travel services
becomes:
Accommodations & travel services
British Columbia cherry statistics
becomes:
B.C. cherry statistics
XXe siècle
becomes:
20e siècle
XX century
becomes:
Twentieth century
Year-book of the …
becomes:
Year book of the …
Openhouse
becomes:
Open house
Research in technological adaptation
becomes:
RITA
Fishery report
becomes:
Fisheries report

subgroup ii): addition, deletion or change of articles, prepositions, or conjunctions anywhere in the title

Report on cattle statistics in Alberta
becomes:
Report of cattle statistics in Alberta

subgroup iii): difference involving the name of the same corporate body anywhere in the title (even if the title proper is/becomes only a single word title proper); if the change in the name of the body requires the creation of a new heading for the body, consider such a change to be a major change.

Rapport de la Société canadienne
de l'Église catholique
becomes:
Rapport / Société canadienne de
l'Église catholique
Report of the Mines Division, Department of Energy
becomes:
Report of the Department of Energy,
Mines Division
Music Library Association technical reports
becomes:
MLA technical reports

subgroup iv): addition, deletion, or change of punctuation, including initialisms, etc., anywhere in the title

GBB
becomes:
G.B.B.

subgroup v): different order of titles providing that the title chosen as title proper still appears as a parallel title

The truth = [Title in Greek] = La vérité
becomes:
La vérité = [Title in Greek] = The truth

subgroup vi): addition, deletion, change of linking words to numbering anywhere in the title

Report for the fiscal period ended December 31
becomes:
Report for the year ended December 31

subgroup vii): two or more titles proper on different issues according to a regular pattern

Astrophysics
(Alternate issues have title: Hydrophysics)

Use the same technique in other cases in which it seems clear that the publisher did not intend to change the title, or in the situation when most issues carry one title but a few randomly spaced issues have another title (generally no more than two issues before reverting to the earlier title).

subgroup viii): addition, deletion or change in the order of words in a list anywhere in the title but with no significant change in subject matter; "a list" should consist of at least three terms

Walking trails of Saanich, Oak Bay, Sidney,
Uplands, and Beacon Hill
becomes
Walking trails of Beacon Hill, Oak Bay, Saanich,
Sidney, and Uplands

subgroup ix): addition, deletion, or rearrangement (but not change), of words that indicate a type of resource anywhere in the title; a word denoting frequency (e.g., "monthly")

Trade and industry
becomes:
Trade and industry review
Charlottetown history bulletin
becomes:
Charlottetown history
Organic chemistry review
becomes:
Review of organic chemistry

For example, consider this a major change:

Link magazine
becomes:
Link journal
(The difference between the two titles is neither an addition nor a deletion; it is a change from "magazine" to"journal". As the change occurs within the first five words, a new bibliographic record would be created.)

For changes considered minor, make a specific or general note on the bibliographic record as appropriate.

Some issues have title:
Title varies slightly
Some issues have titles in reverse order
Order of titles varies on some issues

Also make a title added entry for the variant title when it is considered useful for access (see rule interpretation 21.30J, 13)).


21.3B1b - Changes of persons or bodies responsible for a work. Integrating resources (voir en français)

Decision

Note that if there is an edition statement change and/or if the publisher issues a new base volume or volumes, or if the change of persons or bodies responsible for a work is accompanied by an edition statement change, create a new bibliographic record according to the following guidelines. Refer to guidelines at Publications that are published in new editions for treatment as a serial.

Updating loose-leafs

Create a new bibliographic record:

  • if there is a new base volume having a new date in the header/footer, etc., that is consistent throughout the base volume;
  • if there is a new base volume having pages with no revision dates but the pages in the original base volume had revision dates.
If the main entry/title proper of the two resources are the same and neither has an edition statement, supply in brackets an edition statement in the new record using the year of publication, distribution, etc. (e.g., "[2003]" (see rule 1.2B4)).

Do not create a new bibliographic record:

  • for a gradual replacement edition (i.e., the author or publisher considers the publication to be a new edition and issues a replacement title page with a new edition statement but does not issue a new base volume); change the edition area of the existing resource to reflect the current edition and give a note as appropriate (see 12.7B9.2b);
  • for a new base volume with pages having various dates in the header/footer, etc., or having other indications that the same or a different publisher has just reissued the content of an existing resource as of its latest iteration. Include a "Description based on" note to clarify that the iteration being catalogued is not the first iteration of a new edition statement as appropriate (see 12.7B9.2b).

In case of doubt, create a new bibliographic record.

Updating remote access electronic resources

Create a new bibliographic record only if the resource described in the existing record continues to exist as a resource to be catalogued.


21.17 - Art catalogues and art exhibition catalogues (voir en français)

Guidelines

In determining main entry for art catalogues and art exhibition catalogues (for works of single or multiple artists), consider first the applicability of 21.1B2 for entry under corporate body. To qualify for inclusion under category "a" of 21.1B2, the publication must present itself as a catalogue (with or without reproductions of the items exhibited) and all items "listed" in it must belong to the corporate body from which the catalogue emanates. Restrict the amount of investigation involved in determining ownership of the items to any information "prominently" displayed on the publication (i.e. information appearing on the prescribed sources for areas 1 and 2).

If it cannot be determined from prominent sources within the publication that all items "listed" belong to the corporate body from which the work emanates, revert to entry either under personal name or under title.

For works of a single artist :

In considering entry under personal name, determine first whether reproductions of art works are included, and if so, whether the catalogue should be entered under the heading for the artist or under the heading for the author of the text (if there is text) in accordance with rule 21.17.

Enter the catalogue under the heading for the author of the text (according to 21.4A or 21.6) only if that person is represented on the chief source of information as the author of the catalogue; make an added entry under the heading for the artist if the publication contains reproductions of the artist's works.

Otherwise, enter the catalogue under the heading for the artist but only if the publication contains reproductions of the artist's works; make an added entry under the heading for the person who wrote the text if the name appears anywhere in the item.

In case of doubt, enter the catalogue under the heading for the artist if the publication contains reproductions of the artist's works.

If neither corporate body nor personal name entry is applicable, enter the catalogue under title, with added entries as appropriate.

For works of multiple artists :

For publications of works of multiple artists, apply the above guideline on author entry for works of a single artist (2nd paragr.) and enter the catalogue under the heading for the author of the text (according to 21.4A or 21.6) only if that person is represented on the chief source of information as the author of the catalogue. Make added entries for the headings under the artists as appropriate.

If entry under the heading for the author is not applicable, enter the catalogue under title or appropriate heading according to 21.7.


21.18B - Arrangements, transcriptions, etc. (voir en français)

Option

The options are not applied.


21.27 - Academic disputations (voir en français)

Option

The options are not applied.


21.28A1 - Alternative rule (voir en français)

Option

The alternative rule is applied.

Reasoning

Although in principle such works should be entered under the librettist in accordance with the author principle clearly stated in AACR 2R, LAC applies the alternative rule to conform with the unanimous decision of LC, BL and NLA. Obviously, such records will have an added entry for the librettist.


21.28B - General rule (voir en français)

Serial supplements to other works (monographs or serials)

In general, create a separate bibliographic record for a serial supplement to another work if the supplement satisfies all of the following conditions:

- does not update that related work,
- carries its own designation system that is distinct and independent from that used by the related work,
- does not require the main work to be useable,
- is not an integral part of the main work,
- is considered to be bibliographically important,
- is of a nature that a separate record is required to facilitate processing and storage.

Make a linking note to the related work; as well, make a reciprocal linking note to the supplement on the bibliographic record for the related work.

Do not catalogue as serials any of the updates, revised pages, or supplements to loose-leaf publications treated as monographs, even though these updates, etc., are frequently issued in packages containing a numeric or chronological designation suggestive of serial publications (see also rule interpretation 12.0A).

For serial supplements not catalogued separately, make notes on the bibliographic records for the related works and give added entries for the supplements whenever the titles are distinctive.

Indexes to serials

In general, indicate the presence of an index to a serial on the bibliographic record for the serial being indexed (see also rule interpretation 12.7B17). Give an added entry whenever the title is distinctive. If, however, the index is published separately and is not issued by the entity responsible for the serial being indexed, create a separate bibliographic record (monograph or serial as appropriate) for the index. In the instance of an index catalogued as a monograph, give an added entry for the related serial unless the index has a common title that is identical to the title proper of the related serial.


21.29 - General rule (voir en français)

General Material Designations

Do not use a GMD in added entries, including added entries for titles, series, and related works.


21.29D - General rule (voir en français)

Interpretation

At the cataloguer's discretion, the rule can be applied where warranted, including the following categories:

- all illustrators of children's books (not only entries prescribed in 21.30K2);
- translators of literary works (see also rule 21.30K1);
- chairperson(s) of a task group, etc. (even if not prominently named in the primary source of information);
- any named government agency involved in a publication entered under a personal name or a title;
- a Canadian 'connection', such as composer, writer, arranger, lyricist, or performer.

21.29F - General rule (voir en français)

CONSER standard record practice: Effective June 1, 2007, do not give notes to justify access points for persons or corporate bodies responsible for a serial if there are 7XX for those persons or bodies (see also rule interpretations 12.1F1, 12.7B7.1).


21.29G - General rule (voir en français)

Option

The option is not applied. The bibliographic records in the national bibliography must be complete; they should contain all added entries required by the rules.


21.30C1 - Writers (voir en français)

Interpretation

Do not make an added entry under the heading for a prominently named writer of a serial unless the writer is so closely connected to or involved with the serial that the publication seems unlikely to continue without that writer.


21.30J - Guidelines for Making Title Added Entries (voir en français)

Contents:

Title added entries in the MARC record

Initial articles in title added entries
Title added entries carried in 246 or 247
Title added entries carried in 740
General guidelines
1) General
2) Abbreviations
3) Initialisms, compound words, etc.
4) Partial titles (including alternative titles)
5) Ampersand
6) Corrected titles
a) Titles corrected by "[i.e.]" and "[sic]"
b) Titles corrected by bracketing missing letters
7) Numbers
a) Arabic numbers (excluding dates)
b) Roman numerals (excluding dates)
c) Dates
d) Spelled-out form
8) Signs and symbols
9) Statement of responsibility
10) Uniform title
11) Bilingual publications
12) Items without a collective title; items in a contents note
13) Former title or title variations
a) Minor change in title proper of a serial
b) Change in titles of an integrating resource
i) Title proper
ii) Other title information and titles other than title proper
c) Electronic serials that do not retain earlier title(s)

Title added entries in the MARC record

There are four ways to accommodate added entries for titles in the MARC record:

  1. deriving an added entry from the title--245 field (Title statement);
  2. recording a varying form of a title explicitly in a field defined for that purpose--246 field (Varying form of title);
  3. recording contents notes titles and titles for works without a collective title in a field defined for that purpose--740 field (Added entry--uncontrolled related/analytical title).
  4. recording a former title proper explicitly in a field defined for that purpose-247 field (Former title proper).

With the implementation of format integration in AMICUS, the mechanism used for recording title added entries in MARC bibliographic records is now consistent across all types of material. Title added entries in monograph records which had been previously recorded in a 740 field are now carried in the 246 field by means of various indicator values (refer to the MARC 21 format for the appropriate values). The 740 field has been redefined and is now limited to two conditions as described in 12) Items without a collective title; items in a contents note below.

Initial articles in title added entries

Title added entries carried in 246 or 247

For title added entries which are carried in 246 or 247, initial articles are not retained except:

a) when the title begins with an article that appears as part of a person, geographic, or corporate name and is retained in such a name, and
b) when the title begins with an article in a situation in which meaning and cataloguer's judgement require its retention.
"The" as an introductory element of
generic nouns
"El Cid" in literary criticism of the
20th century

Do not record an initial article unless the intent is to file on it.

Title added entries carried in 740

However, for added entries for contents notes titles and for added entries for works without a collective title, field 740 allows for the input of the initial article. The first indicator must be set appropriately to ignore the article in filing, see section 12) below.

General guidelines

Option

The option is not applied. Make an added entry under the title proper of every item entered under a personal heading, a corporate heading, or a uniform title.

The following guidelines represent an attempt to standardize, to a certain extent, LAC's practice in making additional title added entries; they are not meant to be an exhaustive treatment of the question. Situations not addressed here should be left to the cataloguer's judgement (e.g. consider the usefulness of an additional title added entry which would file adjacent to the title proper).

When a single title exemplifies several of the following conditions, it is not necessary to make all the possible added entries; instead, limit the additional title added entries to those judged to be most useful. Generally, make additional title added entries to titles other than title proper only under exceptional circumstances.

1) General. Make added entries for cover titles, parallel titles, spine titles, and added title page titles when they are significantly different from the title proper. Be more restrictive about differences in caption titles, half titles, running titles, and other title information; added entries for these are generally made only if one of the following conditions is met:

a) the work was also published under the title;
b) the work is cited in reference sources under the title; or,
c) the title is given such prominence by typography or by other means that it is reasonable to assume that the publication may be known by it or, that persons examining the item might think that it is the main title of the publication.

(For added entries made to provide access to portions of the title proper, including alternative titles, see 4) Partial titles (including alternative titles) below.)

2) Abbreviations. When an abbreviation occurs as one of the first five words (the first six words if the title begins with an initial article) in a title proper or other title for which a title added entry is made, make an additional title added entry substituting the corresponding spelled-out form of the abbreviation if it is thought that some catalogue users might reasonably expect that the form was spelled out in the source.

245 10$aComm. on Agriculture report
246 3#$aCommittee on Agriculture
report

However, do not create additional title added entries to titles which include commonly abbreviated words such as those from the following list adapted from the ALA Rules for Filing Catalog Cards:

Abp. Archbishop
Bp. Bishop
C. Celsius
Capt. Captain
Cie Compagnie
Co. Company, County
c/o Care of
Col. Colonel
Cpl. Corporal
Dr. Doctor (Docteur)
Esq. Esquire
Etc. Et cetera.
F. Fahrenheit
Hon. Honourable
Lt. Lieutenant
M. Monsieur
Mlle Mademoiselle
MM. Messieurs
Mme Madame
Mr. Mister
Mrs. Mrs.
Ms.,MS. Manuscript
Mss.,MSS. Manuscript(s)
Mt. Mount(ain)
N. North
N.W. Northwest
Prof. Professor
Rev. Reverend
S. South
v., vs. Versus

Exception: Make additional title added entries substituting the corresponding spelled-out form of the abbreviation to the commonly abbreviated words, St. for Saint and Ste. for Sainte. Do not, however, substitute the abbreviation to the spelled-out form.

3) Initialisms, compound words, etc. Generally, do not make additional title added entries for titles with compound words (hyphenated or unhyphenated), acronyms, initialisms, etc. occuring as one of the first five words (the first six words if the title begins with an initial article), unless such a variation is found prominently in the item itself and it is thought that some catalogue users might reasonably expect the title to appear in that form; or, as in the case of serials, the publication has used a variant form that is now no longer considered to be a title change (cf. rule interpretation 21.2C2b) and access is considered necessary.

4) Partial titles (including alternative titles). Make an entry for a portion of a title when, according to the context or layout, users would consider the phrase alone as the title proper. This is often the case with art books whose title transcription begins with the artist's name; many users might perceive that name as a statement of responsibility rather than a title.

245 10$aEmily Carr, sky paintings
246 30$aSky paintings
245 10$aNature of porosity in
Alberta subbituminous coals
246 30$aPorosity in Alberta
subbituminous coals
245 10$aMadame Benoit's convection
oven cookbook
246 30$aConvection oven cookbook

Make added entries more or less routinely for the part of a title proper that is called "alternative title."

245 10$aRedondillas, or, Something of
that sort
246 30$aSomething of that sort

5) Ampersand. When an ampersand (or other symbol, e.g., +, representing the word "and") occurs as one of the first five words (the first six words if the title begins with an initial article) in a title proper or other title for which a title added entry is made, make an additional title added entry substituting the word "and" in the language of the title.

245 10$aA-Z of art & artists
246 3#$aA-Z of art and artists

6) Corrected titles (cf. 1.0f)

a) Titles corrected by "[i.e....]" and "[sic]". If the title proper has been corrected within the first five words (the first six words if the title begins with an initial article) by the "[i.e. ...]" or "[sic]" technique, make two added entries, one for the title proper as it appears on the item and another for the title in its corrected form.
245 04$aThe Paul Anthony Buck
[i.e. Brick] lectures ...
246 3#$aPaul Anthony Buck lectures
246 3#$aPaul Anthony Brick lecturess
b) Titles corrected by bracketing missing letters. If the title proper has been corrected within the first five words (the first six words if the title begins with an initial article) by supplying in brackets a missing letter or letters, make two added entries, one for the title with the brackets and the supplied letter or letters (indicator 1 in 245 field) and another for the title as it appears on the item.
245 10$aOne day's d[u]ty ...
246 3#$aOne day's dty

7) Numbers. When a number occurs as one of the first five words (the first six words if the title begins with an initial article) in a title proper or other title for which a title added entry is made, make an additional title added entry as follows:

a) Arabic numbers (excluding dates). Make an added entry substituting the corresponding spelled-out form of the number in the language of the title proper if it is thought that some users of the catalogue might reasonably expect that the form was spelled out in words in the source. In spelling out numbers (including numbers expressed as fractions) in English, follow the style indicated in the Chicago Manual of Style, University of Chicago Press. For other languages, follow the preferred style of the language.
101 = one hundred one
425 = four hundred twenty-five
1001 = one thousand one
1226 = one thousand two hundred twenty-six
2500 = two thousand five hundred
245 14$aThe 1-2-3 guide to
libraries ...
246 3#$aOne-two-three guide to
libraries
245 10$a1 and 2 Thessalonians ...
246 3#$aFirst and Second Thessalonians
245 10$a3:10 to Yuma ...
246 3#$aThree ten to Yuma
245 10$a1/3 of an inch of French bread
246 3#$aOne-third of an inch of French
bread
245 10$a2 1/2 minute talk treasury
246 3#$aTwo and one-half minute talk
treasury
But, do not substitute the corresponding spelled-out form of number(s) expressed as decimal(s).
245 10$a.300 Vickers machine gun
mechanism made easy
245 10$a3.1416 and all that ...
b) Roman numerals (excluding dates). Make an added entry substituting the corresponding spelled-out form of the number in the language of the title proper if it is thought that some users of the catalogue might reasonably expect that the form was spelled out in words in the source.
c) Dates. Do not make an additional added entry substituting the corresponding spelled-out form for dates written in arabic or roman numerals.
d) Spelled-out form. Do not make an added entry substituting an arabic or roman numeral for the spelled-out form.

8) Signs and symbols. When a sign or symbol occurs as one or in one of the first five words (the first six words if the title begins with an initial article) in a title proper or other title for which a title added entry is made, make an additional added entry substituting the name or a written form for the corresponding sign or symbol if this can be done concisely and if it is thought that some users of the catalogue might reasonably expect that the sign/symbol would be given in that form in the source.

245 10$aTransforming #1 ...
246 3#$aTransforming number one
245 10$a100% cooperation with the
United States ...
246 3#$aOne hundred percent
cooperation with the
United States
245 10$aThe 2$ window on Wall
Street ...
246 3#$aTwo dollar window on
Wall Street

9) Statement of responsibility. When a title proper begins with a separable statement of responsibility that is omitted from the uniform title (cf. 25.3B(2)), make an additional added entry for the title without the initial statement of responsibility.

100 1#$aShakespeare, William,
$d1564-1616
240 10$aMidsummer night's dream
245 10$aShakespeare's A midsummer
night's dream
246 30$aMidsummer night's dream

10) Uniform title. Do not make title added entries for uniform titles. There may, however, be instances in which a title added entry is the same or nearly the same as the uniform title (e.g. cf. 9) Statement of responsibility above).

11) Bilingual publications. Make added entries to parallel titles and added title page titles (cf. 1) General above) but make further additional title added entries only in the language of cataloguing.

English record

245 10$aTitle A(E)
246 15$aTitle B(F)
246 14$aTitle C(E)
but
246 0#$iAdded title on cover:
$aTitleD(F)

French record

245 10$aTitle B(F)
246 15$aTitle A(E)
246 ;14$aTitle D(F)
but
246 0#$iTitre addit. sur la
couv.:$aTitle C(E)

12) Items without a collective title; items in a contents note. The 740 field is used for added entry access to:

a) items without a collective title; and
245 14$aThe ecclesiastical history of the
English people;$bThe greater chronicle ;
Bede's letter to Egbert/$cBede;
edited by ...
740 42$aThe greater chronicle
740 02$aBede's letter to Egbert
740 02$aLetter to Egbert
b) items in a contents note.
245 10$aTechniques and concepts of high
energy physics
505 0#$aQuark models--The jet phenomena--An
accelerator design study
740 02$aQuark models
740 42$aThe jet phenomena
740 32$aAn acceleration design study

13) Former title or title variations

a) Minor change in title proper of a serial
If the change in title proper of a later issue or part of a serial is only a minor change (see 21.2C2b), give that title proper in a 246. Identify the issue(s) or part(s) with that title in subfield $i.
245 00$aResearch report on literacy efforts
246 1#$iNo. 17- have title:$aResearch reports
on literacy efforts
b) Change in titles of an integrating resource
i) Title proper
When there is a title change in an integrating resource and the later title proper is given in the 245 field (see 12.1B8), give an added entry for the former title proper in a 247 field.
245 00$aRegistry of mutual funds
247 10$aMutual funds registry,$fupdate 2,
published 2000
500 ##$aDescription based on: update 5,
published 2001
ii) Other title information and titles other than the title proper
When other title information or a title other than the title proper has been added, changed, or deleted on the latest iteration and it is considered important to make a note, give the other title information or the title in a 246 field and explain the situation in subfield #i.
existing record
245 00$aBarn och unga =$bChildren and young
persons
500 ##$aTitle from HTML header
(viewed Jan. 13, 2002)
same record updated
245 00$aBarn och unga
246 1#$iParallel title in HTML header,
Jan. 13, 2002 :
$aChildren and young persons

Decision

LAC policy of archiving earlier iterations of an integrating resource will be accommodated by multiple 856s reflecting the appropriate URL (see rule interpretation 12.7B21).

c) Electronic serials that do not retain earlier title(s)
If an electronic serial is reformatted so that all evidence of the earlier title is removed, give an added entry for the earlier title proper in a 247 11 field.

existing record
245 00$aAsian age$h[electronic resource]
same record updated
245 00$aAsian age online$h[electronic resource]
247 11$aAsian age$fMar. 6, 2001
547 ##$aAll issues originally published with
title Asian age have been reformatted
with the new title: Asian age online.

Decision

LAC policy of archiving earlier title(s) of electronic serials that do not retain earlier title(s) will be accommodated by multiple 856s reflecting the appropriate URL (see rule interpretation 12.7B21).

Note: Title same/similar to heading

a) Same as name heading/name reference. Do not apply the restriction stated in 21.30J1a) prohibiting making an added entry for a title proper that is essentially the same as the main entry heading (or essentially the same as a reference leading to the main entry heading) if the heading represents a personal or corporate name.
b) Same as subject heading/subject reference. Do not apply the restriction stated in 21.30J1c) prohibiting making an added entry for a title proper that is identical with a subject heading used for the work.

21.30L - Series (voir en français)

Interpretation

Added entries may be made for all series in the following categories:

1) series published before 1900 and later reprints of the same, without regard to the type of publisher;

490 1#$aDime juveniles
830 #0$aDime juveniles

2) series and multipart items entered under a personal author, without regard to the type of publisher;

490 1#$aThe Canadians / Robert E. Wall ;
$vbk. -
800 1#$aWall, Robert E.,$d1940-
$tCanadians ;$vbk.-
490 1#$aThe executioner / Don Pendleton ;$vno. -
800 1#$aPendleton, Don,$d1927-
$tExecutioner series ;$vno.-

3) series published by any corporate body other than a commercial publisher (treating university presses as noncommercial publishers);

490 1#$aOccasional publication /
Association of Canadian
Universities ;$vno.-
830 #0$aOccasional publication (Association
of Canadian Universities for
Northern Studies) ;$vno.-
490 1#$aUniversity of Toronto geotechnical
report
830 #0$aUniversity of Toronto geotechnical
report

4) series published by small or "alternative" presses (i.e. small printing/publishing firms that, although they may be commercial, are devoted to special causes, certain branches of literature, fine printing, etc., and usually do not address a mass audience);

490 1#$aFiddlehead poetry
books ;$v-
830 #0$aFiddlehead poetry
books ;$v-

5) series published by commercial publishers with titles that provide significant information or focussing with regard to content, genre, or audience.

490 1#$aMcGraw Hill Ryerson series in
Canadian marketing and management
830 #0$aMcGraw Hill Ryerson series in
Canadian marketing and management
490 1#$aGage urban studies series
830 #0$aGage urban studies series

Do not make added entries for series in the following categories:

1) series in which the items are related to each other only by common physical characteristics;

2) series in which the numbering suggests that the parts have been numbered primarily for stock control or to benefit from lower postage rates;

3) series published by commercial publishers with titles that convey little or no information about the content, audience, or purpose of the series, or consist primarily of the name of a literary or musical genre (with or without the name of the publisher) and lack any additional term that would narrow the focus of the genre or highlight a specialized audience (e.g. children).

On source:
  McGraw Hill Ryerson paperback
library
490 0#$aMcGraw Hill Ryerson paperback
library
On source:
  Macmillan decision series
490 0#$aMacmillan decision series
On source:
  Harlequin American romance, 1
490 0#$aHarlequin American romance ;$v1

If a series in any one of the latter three categories also falls under one or more of the first five categories, an added entry may be made.

In case of doubt, and in special cases where it is felt that an added entry for the series would provide a useful collocation, an added entry may be made.

490 1#$aOxford library of Italian
classics
830 #0$aOxford library of Italian
classics

Series/subseries added entries

If an item belongs to a subseries (see 1.6H) include in the series added entry the title of the main series followed by the title of the subseries or make separate added entries for the main series and the subseries in accordance with the following guidelines:

1) if the main series is unnumbered, make a single added entry including both the title of the main series and the title of the subseries;

490 1#$aCambridge natural science
manuals. Physical series
830 #0$aCambridge natural science
manuals.$pPhysical series

2) if the main series is numbered, make separate added entries for the main series (main series title only) and the subseries (main series title followed by the title of the subseries);

490 1#$aBiblioteca de arte hispanico ;
$v8.$aArtes aplicadas ;$v1
830 #0$aBiblioteca de arte hispanico ;
$v8
830 #0$aBiblioteca de arte hispanico.$pArtes aplicadas ;$v1

3) if there is a hierarchy consisting of main series, subseries, sub subseries, etc., make separate added entries for the main series (if numbered), for each intermediate subseries that is numbered, and for the subseries lowest in the hierarchy (numbered or unnumbered), including in the added entry for each subseries the main series title and the title of any intermediate subseries;

4) if a main series title (numbered or unnumbered) appears on certain items without a subseries title, make an added entry only for the main series on those items, reverting to a main series subseries added entries (see (1) above) or separate main series and subseries entries (see (2) above) for subsequent items that bear both the main series title and the subseries title. Do not make a subseries added entry for an item if the subseries title does not appear on the item within the same source as the main series title even if other evidence indicates that the item is a part of the subseries (see 1.6H).

490 1#$aActa Universitatis
Stockholmiensis. Stockholm
studies in the history of
literature ;$v10
830 #0$aActa Universitatis
Stockholmiensis.$pStockholm
studies in the history of
literature ;$v10

On the series authority record, make a reference from the subseries title in direct form to the main series subseries heading for any subseries title that is distinctive enough not to be dependent on the main series title for identification (cf. 26.4B3).

130 #0$aActa Universitatis
Stockholmiensis.$pStockholm
studies in the history of literature
430 ##$aStockholm studies in the history of
literature

Note that series titles that do not appear on the same source of information are not to be treated as subseries (see 1.6H), but as separate series (see 1.6J1).

Corporate name as series title

If the title proper of the series consists solely of the name of a corporate body (see 1.6B1), add to the name of the body in the series added entry the qualifier "(Series)" or other appropriate term.

490 1#$aWinnipeg Art Gallery ;$v6
830 #0$aWinnipeg Art Gallery
(Series) ;$v6

Option

Add the numeric or other designation of the work within the series if it appears in the item.

Record the numbering or other designation following the heading for the series, and precede it with a space semicolon space.

490 1#$aPapers in Indian studies ;
$vno. 4
830 #0$aPapers in Indian studies ;
$vno. 4

Abbreviations, etc.

Record the numbering in the terms given in the item. Use standard abbreviations (see Appendix B.5B1) * and substitute Arabic numerals for other numerals or spelled out numbers (see Appendix C). Use the ordinal form if the number on the source is in the ordinal form; use the cardinal form if the number on the source is in the cardinal form.

On source:
Toronto studies in religion vol. 1
490 1#$aToronto studies in religion ;
$vv. 1
830 #0$aToronto studies in religion ;
$vv. 1

not

490 1#$aToronto studies in religion ;
$vvol. 1
830 #0$aToronto studies in religion ;
$vv. 1
but
On source:
Toronto studies in religion 18
490 1#$aToronto studies in religion ;
$v18
830 #0$aToronto studies in religion ;
$vv. 18

* If there is no standard abbreviation, and the term is excessively long or complex, record only the number.

Numbering as an integral part of series title

If the numbering or other designation as it appears in the item forms an integral part of the series title, omit it from the title in the series added entry and replace it by the mark of omission, unless it occurs at the beginning of the title proper of the series, in which case do not include the mark of omission (cf. 12.1B7). Record the number following the series title, preceded by the prescribed punctuation, as above.

490 1#$aThe twenty-sixth L. Ray
Buckendale lecture
830 #0$aL. Ray Buckendale lecture ;
$v26th
490 1#$a31. tom Biblioteki SIB
830 #0$aBiblioteka SIB ;$v31. t.
490 1#$aContribution no. 9 of the
Committee on Desert and Arid
Zone Research, Southwestern and
Rocky Mountain Division, A.A.A.S.
830 #0$aContribution... of the
Committee on Desert and Arid
Zone Research, Southwestern and
Rocky Mountain Division, A.A.A.S. ;
$vno. 9

Numbering in more than one system of designation

If the numbering within the series is given according to more than one system of designation, record in the series added entry the numbering according to one system of designation only. Generally prefer the first system of designation as given in the source, unless the publication pattern for the series suggests that the use of one of the alternative designations would serve to provide a better and/or more consistent subarrangement of series entries.

On source:
new series 5 (94)
490 1#$a__________ ;$vnew ser. 5 = 94
830 #0$a__________ ;$vnew ser. 5

Numbering including chronological designation

If the numbering within the series as given in the source includes a chronological designation in addition to a numeric or alphabetic designation, omit the chronological designation from the series added entry.

On source:
volume 3 part 2 September 1981
490 1#$a__________ ;$v. 3, pt. 2
(Sept. 1981)
830 #0$a__________ ;$v. 3, pt. 2

If the numbering consists of two portions, one representing the year, and the other representing the sequence of items within that year, record in the series added entry the portion representing the year first, regardless of how the number is given in the source.

On source:
77-5
490 1#$a__________ ;$v77-5
830 #0$a__________ ;$v77-5
On source:
1-1979
490 1#$a__________ ;$v1-1979
830 #0$a__________ ;$v1979-1

Numbering in more than one language

If parallel titles are being recorded and the numbering also appears in more than one language or script, but does not form an integral part of the title, record each number after the title proper/parallel title to which it relates.

490 1#$aCanadian meteorological
history ;$vno. 4 =$aHistoire de la
météorologie au Canada ;$vno 4
830 #0$aCanadian meteorological history ;
$vno. 4

If this criterion does not apply, record the form that appears first in the source of information for the series. Note that unless the numbering forms an integral part of the title, the numbering element follows the parallel titles of the series and is placed after other title information, statements of responsibility, and ISSN, if present. Do not place it between the title proper of the series and the parallel title. If the number appears only once, record it after the title it linguistically matches or after the last title if it matches all, more than one, or none of the titles.


21.32 - Administrative regulations, etc. (voir en français)

Interpretation

Treat administrative regulations that constitute the rules governing a judicial or quasi-judicial body (courts, administrative tribunals, etc.) as court rules (see 21.34).

If the publication contains both court rules (including administrative regulations of the type noted above) and other regulations that do not pertain to a judicial or quasi-judicial body, enter the publication under the heading for the rules or regulations named first in the title, following rule 21.32 or 21.34 as appropriate. Make added entries under the heading(s) for the other(s), provided there are no more than two.


21.32A1 - Administrative regulations, etc., that are not laws (voir en français)

Interpretation

Note that all administrative regulations emanating from Canadian jurisdictions, including those promulgated and/or issued by a government agency or agent, are to be entered according to the provisions of rule 21.32B or 21.32C, not under the heading for the promulgating agency or agent, as in 21.32A1.

Ontario
[Power Corporation Act. Regulations]
Regulations promulgated by Ontario Hydro
under the Power Corporation Act ...
(Main entry under the heading for the
jurisdiction, not the promulgating agency
)

21.32B - Administrative regulations, etc., that are laws (voir en français)

Interpretation

Note that all administrative regulations emanating from Canadian jurisdictions (federal, provincial, regional, and local) are to be entered as laws, in accordance with the provisions of rule 21.31, regardless of whether the regulations are promulgated and/or issued by a government agency or agent.

Regulations governing a single jurisdiction are to be entered under the heading for the jurisdiction. Collections containing regulations governing more than one jurisdiction are to be entered in accordance with rule 21.32C.

For instructions on formulating uniform titles for administrative regulations, see 25.15A1 and 25.15A2.

Québec (Province)
[Crop Insurance Act. Regulations]
Regulation respecting seed corn
insurance ....
Ontario
[Apprenticeship and Tradesmen's
Qualification Act. Regulations]
Regulations pertaining to refrigeration
and air conditioning mechanics ... /
Ministry of Colleges and Universities.

When applying rule 21.32B and formulating a uniform title according to the instructions under 25.15A1 or 25.15A2, do not make an added entry under the heading and uniform title for the law from which the regulations derive.

British Columbia
[Liquor Control and Licensing Act.
Regulations]
Regulations made pursuant to the
Liquor Control and Licensing Act ....
(No added entry under the heading and
uniform title for the act
)

Do not make an added entry under the heading for the promulgating agency or agent if that agency or agent represents the executive arm of the government as a whole (e.g. Cabinet, Governor-in-Council, etc.).

British Columbia
[Automobile Insurance Act. Regulations]
An office consolidation of regulations 1-19
of the Automobile Insurance Act ....
(Promulgated by the Lieutenant-Governor in
Council
)
(No added entry under the heading for the
Lieutenant-Governor in Council
)

Do not make an added entry for the issuing agency if that agency functions solely as a publishing or distribution agent for the government (e.g. Queen's Printer).

Québec (Province)
[Consumer Protection Act. Regulations]
Regulation respecting the application
of the Consumer Protection Act. -- Québec :
Éditeur officiel, c1982
(No added entry under the heading for the Éditeur officiel )

If the regulations bear an official short title or a citation title that differs significantly from the uniform title used in the main entry, make a name-title added entry under the heading for the jurisdiction followed by the short title or citation title.

Canada
[War Veterans Allowance Act. Regulations]
Regulations for carrying into effect the
purposes and provisions of the War Veterans
Allowance Act ...
(Citation title : Veterans Allowance
Regulations)
Added entry (name-title) : Canada.
Veterans Allowance Regulations

If a law or laws and the regulations derived from it (also treated as laws) are published together, enter the item under the heading appropriate to the law or regulations named first in the title. Make added entries under the heading(s) for the other(s), provided there are no more than two.

Ontario
[Family Benefits Act]
The Family Benefits Act and
regulations .... -- [Toronto] : Ministry
of Community and Social Services, 1974
Added entry (name-title) : Ontario. Family
Benefits Act. Regulations

21.32C - Collections of administrative regulations, etc. (voir en français)

Interpretation

Collections of regulations of the type covered under 21.32A (those that are not laws) are entered as a collection (21.7).

Collections of regulations of the type covered under 21.32B (those that are laws) are, by referral at 21.32B, entered as instructed in 21.31:

- regulations covered by 21.32B and governing one jurisdiction (see 21.31B1) are to be entered under the heading for the jurisdiction. (For instructions on formulating a uniform title for a collection of this type, see 25.15A1).
- regulations covered by 21.32B and governing more than one jurisdiction (see 21.31B2) are to be entered as collections according to the provisions of 21.7.

21.34 - Court rules (voir en français)

Interpretation

Include within the scope of court rules administrative regulations that constitute the rules governing a judicial or quasi-judicial body (courts, administrative tribunals, etc.).

If the publication contains both court rules (including administrative regulations of the type noted above) and other regulations that do not pertain to a judicial or quasi-judicial body, or laws from which the rules or regulations are derived, enter the publication under the heading for the rules, regulations, or law named first in the title, following rule 21.31, 21.32 or 21.34 as appropriate. Make added entries under the heading(s) for the other(s), provided there are no more than two.

New South Wales
[District Court Act]
District Court Act & rules ....
Added entry (name-title) :
New South Wales. District Court.
Court rules, etc.

21.34B - Court rules (voir en français)

Interpretation

Note that since all Canadian court rules are treated as laws of the jurisdiction under which the court falls, all collections of Canadian court rules governing more than one court of a single jurisdiction are to be entered under the heading for the jurisdiction, not under the heading for the agency or agent promulgating them. Add a uniform title "Court rules, etc." to the main entry.

Make name-title added entries under the headings for the courts governed followed by the uniform title "Court rules, etc.", provided there are no more than three. If the rules govern four or more courts make a name-title added entry under the heading for the first named followed by the uniform title "Court rules, etc.".

Ontario
[Court rules, etc.]
Rules of the Supreme Court of Ontario ...
including also rules of the Court of Appeal
and County Court
Added entries :
Ontario. Supreme Court. Court rules, etc.
Ontario. Court of Appeal. Court rules, etc.
Ontario. County Court. Court rules, etc.

21.34C - Court rules (voir en français)

Interpretation

Note that collections of court rules emanating from Canadian jurisdictions are to be entered as collections (i.e. in accordance with rule 21.7) only in instances where the rules govern courts in more than one jurisdiction. Rules promulgated by more than one agency or agent governing courts within the same jurisdiction are to be entered under the heading for the jurisdiction (see 21.34B).


21.36C1 - Proceedings in the first instance. Criminal proceedings (voir en français)

Option

The options are not applied.


21.36C2 - Proceedings in the first instance. Other proceedings (voir en français)

Option

The options are not applied.


21.36C3 - Appeal proceedings (voir en français)

Option

The options are not applied.


21.36C5 - Charges to juries (voir en français)

Option

The options are not applied.


21.36C6 - Judicial decisions (voir en français)

Option

The options are not applied.


21.36C7 - Judicial opinions (voir en français)

Option

The options are not applied.


21.36C8 - Records of one party (voir en français)

Option

The options are not applied.


21.36C9 - Collections (voir en français)

Option

The options are not applied.