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Cataloguing and Metadata
Policy on Levels of Cataloguing Treatment for Publications Acquired by LAC
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Annex 3. Categories of material and their levels of cataloguing treatment
| FULL level includes: | CORE level includes: | MINIMAL level includes: | ABBREVIATED level includes: |
|---|---|---|---|
|
- subject headings assigned - access points: no restriction - LC classification - DDC (for Canadiana publications only) - all notes as appropriate - authority records created _________________ Exception for non-current rare books: - no subject headings assigned; no DDC; no authorities created |
- maximum of 2 subject headings assigned - access points only for primary relationships and important titles (generally maximum of 2 in addition to main entry, title proper, parallel title, and series) - LC classification (for non-govt publications only) - shortened DDC - authority records created for headings _________________ |
- no subject headings assigned - access points only for primary relationships and important titles (generally maximum of 2 in addition to main entry, title proper, parallel title, and series) - LC classification - shortened DDC (for Canadiana publications only) - authority records created __________________ Exception for serials & provincial govt. publications: - no LC classification |
- no subject headings assigned - access points: maximum of 2 (title and 1 name if easily determined), plus added t.p. title(s) in Eng./Fre., or parallel title(s) in Eng./Fre. - LC classification only if needed for shelving in LAC collection - no DDC - no authority records created _________________ |
NOTE: As indicated in the columns below, most publications drop to a lower level of treatment over time. |
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| CATEGORY | PRIORITY (for delivery of catalogue record) | FULL | CORE | MINIMAL | ABBREV | |
|---|---|---|---|---|---|---|
| CATEGORY A: Special programs | ||||||
| 1. Pre-publication CIP monographs | 1 (10 days) | Full | -- | -- | -- | |
| 2. Post-publication CIP updates | Update only as required for accuracy and to add bilingual equivalents for subject headings. | 2 (3 months) |
Full | -- | -- | -- |
| 3. DSP material, excluding pamphlets | DSP items in the HADOCS area of special emphasis are done at Full level | 1 (10 days) | HADOCS1 only | Current year minus 2 | -- | Current year minus 3 and older |
| 4. DSP pamphlets | 1(10 days) | -- | -- | -- | Abbrev. | |
| 5. Public Opinion Research Reports deposited by federal govt. departments after 2006 | 1 (10 days) | -- | -- | -- | Abbrev. | |
| CATEGORY B: Canadian and foreign publications acquired for special collections | ||||||
| 6. Reference collection | No DDC or authorities for non-Canadian reference materials; subject headings assigned in both English and French | 1 (10 days) | Full | -- | -- | -- |
| 7. Staff Resource Centre collection (including reference material for the Portrait Gallery of Canada) |
No DDC; no LC classification for serials; | 1 (10 days) | Full | -- | -- | -- |
| 8. Genealogy and Family History collection | 2 | Full | -- | -- | -- | |
| 9. Rare Books collection (and livres d'artistes) |
No DDC; no subject headings assigned; no authorities created; expanded notes for analytical bibliography. Livres d'artistes are assigned formulaic2 subject headings and formulaic DDC only. |
2 | -- | -- | Minimal | -- |
| 10. Jacob M Lowy collection | No DDC; no subject headings assigned; no authorities created; expanded notes for analytical bibliography if appropriate. | 2 | -- | -- | Minimal | -- |
| 11. Canadian Children's Literature collection | 2 | Current year minus 3 | -- | -- | Current year minus 4 and older | |
| CATEGORY C: Canadian and foreign publications in areas of special emphasis NOTE: digital publications within each sub-category are processed first (see category E) |
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| 12. Aboriginal publications and multicultural publications reflecting the Canadian experience | 2 | Full (regardless of date) |
For sound recordings | -- | Pamphlets | |
| 13. Historical approach to the development of Canadian society (HADOCS). NOTE - see criteria for full level cataloguing treatment in Annex 2. |
2 | Current year minus 3 | -- | -- | Current year minus 4 and older | |
| 14. Canadian literature | Excluding most mass-market paperback genre fiction (e.g. romances and thrillers), most self-published works, and student writing below the post-secondary level. | 2 | Current year minus 3 | -- | -- | Current year minus 4 and older |
| CANADIAN MUSIC | ||||||
| 15. Canadian music monographs, music serials and music scores, published in Canada (excluding music monographs catalogued within the CIP program) EXCEPTION - DDC numbers are not assigned to music scores. |
2 | -- | Current year minus 1 | Current year minus 2 through 4 | Current year minus 5 and older | |
| 16. Canadian music sound and video recordings produced in Canada (excluding promotional copies) | No DDC or LC classification; shelf list number only | 2 | -- | Current year minus 1 | Current year minus 2 through 4 | Current year minus 5 and older |
| 17. Foreign music monographs, music serials and music scores with more than 30% Canadian content | No DDC for music scores | No DDC for music scores 3(for digital) 4 (for analogue) |
-- | -- | Current year minus 2 | Current year minus 3 and older |
| 18. Foreign music sound and video recordings with more than 30% Canadian content | No DDC or LC classification; shelf list number only | 3 (for digital) 4 (for analogue) |
-- | -- | Current year minus 2 | Current year minus 3 and older |
| 19. All other music publications and recordings (including foreign materials with less than 30% Canadian content and promotional copies of sound and video recordings) | No DDC or LC classification; shelf list number only | 3 (for digital) 4 (for analogue) |
-- | -- | -- | Abbrev. |
| CATEGORY D: Other publications NOTE: digital publications within each sub-category are processed first (see category E) |
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| 20. Government and non-government publications of topical interest for Canadians3 EXAMPLES (as of 2009): sovereignty of the Canadian Arctic; Canada's role in Afghanistan; effects of climate change in Canada; a provincial inquiry into safe drinking water; influenza pandemics. |
2 | Current year minus 1 | -- | -- | -- | |
| GOVERNMENT PUBLICATIONS | ||||||
| 21. Federal government publications not included in categories A to C | 3 (for digital) 4 (for analogue) |
Current year minus 2 | -- | Current year minus 3 and older | ||
| 22. Provincial government publications not included in categories A to C | (for digital) 4 (for analogue) |
-- | -- | Current year minus 2 | Current year minus 3 and older | |
| 23. Regional or municipal govt. publications not included in categories A to C | 3 (for digital) 4 (for analogue) |
-- | -- | -- | Abbrev. | |
| CARTOGRAPHIC PUBLICATIONS | ||||||
| 24. Maps (not in series) | Abbreviated descriptions for older materials can include formulaic subject headings and formulaic Dewey and LC classification numbers. | 2 | Current year minus 3 | -- | -- | Current year minus 4 and older |
| 25. Atlases | Abbreviated descriptions for older materials can include formulaic subject headings and formulaic Dewey and LC classification numbers. | 2 | Current year minus 3 | -- | -- | Current year minus 4 and older |
| 26. Maps in series | Series (parent) record are done at Full level; subordinate (child) records are done at abbreviated. Abbreviated descriptions can include formulaic4 subject headings and formulaic Dewey and LC classification numbers. |
3 (for digital) 4 (for analogue) |
Full (series level) |
-- | -- | Abbrev. (subordinates) |
| FOREIGN PUBLICATIONS | ||||||
| 27. UNESCO publications | LAC is the only Canadian depository library for UNESCO publications | 1 | -- | -- | -- | Abbrev. |
| 28. Foreign and international official publication | 3 (for digital) 4 (for analogue) |
-- | -- | -- | Abbrev. | |
| OTHER PUBLICATIONS (except those also included in categories B and C) | ||||||
| 29. Current telephone books (latest editions for the Reference collection) | 1 | -- | -- | -- | Abbrev. | |
| 30. Non music sound and video recordings | 4 | -- | -- | -- | Abbrev. | |
| 31. Monographic series | Broad DDC to the 10's only. | 4 | -- | -- | Current year minus 2 | Current year minus 3 and older |
| 32. Newspapers and microform reproductions of newspapers (excluding Canadian multicultural and aboriginal newspapers) | Subject headings limited to hierarchical place names (MARC 752); formulaic* DDC only; shortened LC class number. | 4 Exception: daily national newspapers or of major Canadian cities are treated as priority 2 |
-- | -- | -- | -- |
| 33. Conference proceedings (government and non-government) | 4 | -- | -- | Current year minus 2 | Current year minus 3 and older | |
| 34. Religious material of various categories, excluding pamphlets | 3 (for digital) 4 (for analogue) |
-- | -- | Current year minus 2 | Current year minus 3 and older | |
| 35. Research reports and studies of interest primarily to specialists | 3 (for digital) 4 (for analogue) |
-- | -- | Current year minus 2 | Current year minus 3 and older | |
| 36. Educational materials (government and non-government) for use at the primary, secondary or post-secondary levels | 3 (for digital) 4 (for analogue) |
-- | -- | Current year minus 2 | Current year minus 3 and older | |
| 37. Educational materials (government and non-government) for use at the primary, secondary or post-secondary levels | 3 (for digital) 4 (for analogue) |
-- | -- | Current year minus 2 | Current year minus 3 and older | |
| 38. Exhibition catalogues (except pamphlets) not included in categories A to C | 3 (for digital) 4 (for analogue) |
-- | -- | Abbrev. | ||
| ANY OTHER PUBLICATIONS | ||||||
| 39. Any other categories of publications not specified above EXAMPLES: Canadian mass-market genre fiction such as Harlequin romances; university and college course publications; school yearbooks; investment reports; newsletters and other house organs; fringe philosophy, occult and other esoterica; publications of local or limited interest; comic books; and pamphlets. |
3 (for digital) 4 (for analogue) |
-- | -- | -- | Abbrev. | |
1 Publications reflecting a historical approach to the development of Canadian society. Refer to Annex 2 for guidance in this area.
2 "Formulaic" subject headings or classification numbers are those which can be routinely applied to a broad category of material without the need for subject analysis of individual items within that category.
3 "Of topical interest" refers to publications on current issues and events that receive extensive coverage in the national media over several months or years.
4 "Formulaic" subject headings or classification numbers are those which can be routinely applied to a broad category of material without the need for subject analysis of individual items within that category.
