Chapter 11: Microforms

Contents:

• 11.0B1 - Chief source of information
• 11.1C - Optional addition. General material designation
• 11.1G4 - Items without a collective title
• 11.2B3 - Edition statement. Optional addition
• 11.2B4 - Edition statement
• 11.3C - Serials
• 11.4D1 - Name of publisher, distributor, etc.
• 11.4E - Optional addition. Statement of function of publisher, distributor, etc.
• 11.5B1 - Extent of item (including specific material designation)
• 11.5B3 - Extent of item (including specific material designation)
• 11.5D - Dimensions
• 11.7B - Notes
• 11.7B4 - Variations in title
• 11.7B16 - Other formats
• 11.8D - Optional addition. Terms of availability
• 11.8E1 - Qualification

11.0B1 - Chief source of information

Interpretation

For reproductions on microfilm, the chief source of information is the title frame, unless:

• there is no title frame;

• the information on the title frame is insufficient or is presented in such a way so as to cause doubt as to its reliability or accuracy.

If either of these criteria apply, treat the rest of the item (including the reproduced title page or reproduced title page substitute of the original) as the chief source of information.

For reproductions on microfiche, the chief source of information is the title frame, unless:

• there is no title frame;

• the information on the title frame is insufficient or is presented in such a way so as to cause doubt as to its reliability or accuracy.

If either of these criteria apply, treat the "header" as the chief source of information unless the title appears in a shortened form on the "header" and appears in a fuller form on the accompanying eye-readable materials or container. In such a case, treat the accompanying eye-readable materials or container as the chief source of information.

However, if the information on the "header" or accompanying eye-readable materials is insufficient or is presented in such a way so as to cause doubt as to its reliability or accuracy, treat the rest of the item (including the reproduced title page or reproduced title page substitute of the original) as the chief source of information.

Explanation:

For this serial microreproduction, as the title frame information is considered to be inaccurate for the transcription of the title, the rest of the item becomes the chief source of information. The title is, therefore, taken from the reproduced title page substitute (i.e. caption) of the original. The publication information is taken from the title frame (i.e. the micropublisher is the publisher of this microreproduction).

11.1C - Optional addition. General material designation

Option

Use the general material designation "microform".

11.1G4 - Items without a collective title

Option

The option is applied occasionally.

However, always apply the option in the following situation. For serials reproduced in microform, if the title of a serial changes within a microform item, make a separate description for each title. For the description of the extent in each of these descriptions, see rule interpretation 11.5B3. Link the separate descriptions with a note as instructed in 12.7B8.

11.2B3 - Edition statement. Optional addition

Option

The option is not applied. Any edition information supplied by the cataloguer is given in the notes area.

11.2B4 - Edition statement

Option

Give parallel edition statements in accordance with the provisions established under "Levels of Detail in Description".

11.3C - Serials

Interpretation

For serials reproduced in microform, give the numbering of the first issue of the original. This designation may or may not represent the designation of the first available issue of the microreproduction.

11.4D1 - Name of publisher, distributor, etc.

Option

The option is applied occasionally.

Interpretation

Add the name and place of the distributor when the information is necessary for clarification and is readily ascertainable. Liberal use of the option is discouraged and no strict uniformity is expected.

A source note is preferred if the distributor is Canadian.

11.4E - Optional addition. Statement of function of publisher, distributor, etc.

Option

The option is applied when the information is necessary for clarification and is readily ascertainable. Liberal use of the option is discouraged and no strict uniformity is expected.

11.5B1 - Extent of item (including specific material designation)

Option

The option is not applied.

11.5B3 - Extent of item (including specific material designation)

Interpretation

Apply this rule, whenever possible, to express the fractional extent of a serial reproduced in microform which changes its title within a microform item.

11.5D - Dimensions

In giving the dimensions of an item requiring more than one measurement, use a lower-case "x" as the multiplication sign to separate each of the measurements.

11.7B - Notes

Examples

For examples of notes used by Library and Archives Canada, see "Descriptive cataloguing notes".

11.7B4 - Variations in title

Option

The option is not applied.

Reasoning

The title romanized appears as the title proper in LAC records.

Indicate in a note that the title proper has been romanized.

11.7B16 - Other formats

Interpretation

Give a note on other formats available only when other formats are known to exist at the time of cataloguing (see 1.5A3).

11.8D - Optional addition. Terms of availability

Option

The option is generally not applied.

The option, however, will be applied (i.e., include the price) to preliminary CIP items. Do not update (i.e., neither delete nor change) this information upon receipt of the item.

11.8E1 - Qualification

Option (under 1.8E)

The option is applied only as a qualification to the standard number whenever applicable. Terms of availability are generally not used (see rule interpretation 11.8D).

When required, use a brief qualification (see 1.8E1) and note that consistency of terminology is not necessary. Do not make up and use qualifiers additional to that found in the transcribed data.