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Response of Library and Archives Canada to the Round VI Management Accountability Framework Action Plan 2009-2010

Results and Performance

The Government of Canada wants to ensure that "relevant information on results (internal, service and program) is gathered and used to make departmental decisions, and public reporting is balanced, transparent, and easy to understand."

Based on this component of the MAF, LAC undertakes to maintain the evaluation capacities it needs to obtain the data that are essential to LAC's decisions and contribution, and to carry out professional assessments of institutional policies and programs. LAC places a high value on the thoroughness of its organizational reports. Relying on a PAA ensures that the content of the reports is aligned with the institution's activities and is easily understood.

TBS used two performance indicators in assessing this MAF component. The first deals with the quality and use of evaluation, with TBS suggesting that "LAC should consider conducting an assessment of its evaluation needs and developing a multi-year evaluation plan." The second deals with the quality of reporting to Parliament.

Indicators TBS evaluation
6. Quality and use of evaluationOpportunity for improvement
7. Quality reporting to ParliamentAcceptable

TBS recommendations:

  • LAC should consider conducting an assessment of its evaluation needs and developing a multi-year evaluation plan to address them, with due consideration being given to the level of resourcing required for implementation.
  • LAC could improve its performance reports by ensuring that the ratings assigned to performance status are substantiated by sound, evidence-based performance information.

LAC Action Plan:

  • Following the implementation of the new Evaluation Policy, LAC has now implemented new measures to ensure quality and use of evaluation:
    • LAC will update its governance structure for the evaluation function in light of recent changes to senior management;
    • LAC will share its evaluation plan with TBS;
    • A senior management committee is in place to support, oversee and monitor the evaluation function and management accountabilities arising from evaluations and results-based management accountability frameworks (RMAF).
  • LAC will ensure the quality and efficient use of evaluation:
    • LAC will complete its development of RMAFs for each PAA activity in 2009–2010 and monitor implementation;
    • Based on these RMAFs, and other potential evaluation projects, LAC will establish a rolling five-year evaluation plan for the fiscal year 2010–2011 and beyond that will ensure 100 percent coverage of direct program expenditures in compliance with the new Evaluation Policy.
  • LAC will revise its PAA and adjust the related performance measures to support a fully developed performance measurement framework (2009–2010).
  • The content of the next Report on Plan and Priorities (RPP) will be presented at the level of the program activity to improve the alignment with the Departmental Performance Report. Particular attention will be addressed to the contribution that the sub-activities make to the analysis of program activities results by strategic outcome.

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