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Response of Library and Archives Canada to the Round VII Management Accountability Framework
Action Plan 2010-2011
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Policy and Programs
According to the MAF, organizations must see to it that "departmental research and analytic capacity is developed and sustained to assure high quality policy options, program design and advice to ministers."
With respect to this component, LAC will show leadership during the development, monitoring, evaluation and revision of strategic and operational policies and programs. In this way, the institution develops and establishes strategies, procedures and initiatives on the strategic positioning of LAC's relations with the portfolio of Canadian Heritage (PCH), other government departments and agencies, and the communities and organizations of librarians and archivists.
Between February and December 2009, LAC sent two submissions, which greatly varied in terms of requirements, complexity and timeliness. The two submissions have not been assessed with equal weight due to the unique requirements and timelines of one submission. There has been some improvement in this AoM, as demonstrated by one of the submissions. It contained all the required elements, sufficient details and essential points to circulate the first draft to the various policy centres. Additionally, the accompanying business case provided good support for the option recommended and it demonstrated good value for the Crown. However, in this Round, LAC remained challenged with delivering a quality document with accurate proposals and a funding profile for one of the two submissions. LAC was committed to the consultation process and provided timely responses to TBS.
| Area of Management | TBS evaluation |
|---|---|
| 5. Quality of TB Submissions | Opportunity for Improvement |
TBS Recommendations:
- Policy and budget authorities should be always identified and well defined.
- Information relative to TBS financial data should be more accurate.
- Funding information must be aligned with project authorities.
- LAC needs to provide all the documents to TBS earlier.
- Quality control should be improved, proposals should be correct and financial details and other information should be more consistent.
- The policy authorities should be better defined, the funding profile should be in line with the Expenditure Management Information System.
- LAC should continue to consult with Canadian Heritage Portfolio Affairs Branch analysts at the onset of the TB submission process.
LAC Action Plan:
- LAC will implement the approved sign-off process for TB submissions within LAC.
- LAC will consult regularly with Canadian Heritage Portfolio Affairs Branch analysts to inform them of any upcoming TB submission or to follow-up on submissions sent to them.
