The objective of this Procurement Plan is to provide industry and the public information regarding the anticipated contracting activities for fiscal year 2011-12 at Library and Archives Canada.
This document shall not be interpreted as a commitment by Library and Archives Canada to purchase forecasted goods/services stipulated herein nor should it be interpreted as a bid solicitation process from the industry.
The Contracts and Materiel Management Division (CCMD) of Library and Archives Canada located in Gatineau Québec is responsible for procurement activities for its NCR and regional offices across Canada.
CMMD is also responsible for policy, procedures, reporting, training and contract quality assurance functions.
Most contracting activities are carried out centrally by the CMMD, though responsibility centre Managers have decentralized delegated contracting authority for acquisition of low dollar value goods and services.
All requirements exceeding LAC's basic delegated contracting authorities (goods @ $25,000 and services @ $2M) are awarded by PWGSC in its role as common service provider of procurement services.
LAC is an active participant in various government initiatives aimed at modernizing procurement such as development of a Departmental Service Agreement with PWGSC, member of TB and PWGSC advisory committees, often takes part in the testing of PWGSC mock systems, and various other inter-departmental working groups.
Contracting officers are part of ongoing operational program's management team meetings to ensure that requirements are procured in time to meet operational deadlines and in accordance with guiding rules/principles associated with sound procurement practices.
Anticipated procurement requirements in 2011-12
Library and Archives is anticipating approximately $26M of procurement activities to respond to its operational requirements such as:
Overall procurement strategy
LAC strives to respect principles of fairness, transparency as well as enhanced opportunities for aboriginal business development and green procurement initiatives.
LAC is bound by the Government Contract Regulations, the TB contracting policy, and trade agreements.
Strong governance exists within LAC including a procurement review committee; a quality assurance process; mandatory training to managers; strong performance measurements and communication channels among management and staff for continuous improvements.
Between 70 - 80% of its overall procurement activities will be conducted competitively during FY 2011-12.
Anticipated methods of solicitation and related total estimated value of procurements for 2011-12
Total anticipated procurement activities for LAC in 2011-12 = $26M
Collaboration and approvals
This procurement plan was prepared in collaboration with colleagues from our Finance Division and approved by our Procurement Review Committee members.
Additional information can be obtained by contacting:
Contracts, Materiel Management and Business Centre
Library and Archives Canada
550 de la Cité Blvd
T : 819-934-4435
E : firstname.lastname@example.org