Library and Archives Canada
www.collectionscanada.gc.ca
Common menu bar links
Institutional links
ARCHIVED - About Us
Archived Content
This archived Web page remains online for reference, research or recordkeeping purposes. This page will not be altered or updated. Web pages that are archived on the Internet are not subject to the Government of Canada Web Standards. As per the Communications Policy of the Government of Canada, you can request alternate formats of this page on the Contact Us page.
Audit of the Financial Information Strategy, 2007
Appendix A
Sample Details: Demonstration Review
A sample was selected with a computer assisted audit tool from the AMMIS database received from the LAC in February 2006. A stratified sample was used to review documents to verify the valuation, presentation and ownership of the assets recorded in AMMIS. This stratified sample consisted of high dollar value assets and a randomly selected sample of low dollar value. An asset with a historical cost in excess of $200,000 was considered as a high dollar value asset while low dollar value assets had a historical cost of less than $200,000. The sample selected represented 29.21% of the total moveable capital assets at the National Capital Region as detailed below in Table A-1.
Table A-1
| Number of Assets | Historical Cost | Number of RCs | Number of Nato Classes | Number of Amortization Classes | Earliest Year of Receipt of Asset | |
|---|---|---|---|---|---|---|
| Total Active Assets Recorded in AMMIS in February 2006 | 1166 | $45,763,752 | 65 | 489 | 24 | 1950 |
| Assets Subject to Sampling (NCR assets) | 1108 | $31,878,633 | 58 | 467 | 23 | 1950 |
| Sample for Documentation Review | 40 | $9,312,412 | 19 | 35 | 11 | 1985 |
| Percentage of Sample to Assets Subject to Sampling | 3.61% | 29.21% | 32.76% | 7.49% | 47.83% | n/a |
The sample consisted of assets acquired between year 1985 and 2005 and their amortization classes are as follows:
| Amortization Classes (Type of Assets) | Count | <-- % | % --> | Cost ($) |
|---|---|---|---|---|
| Furniture & Fixtures 10 years Depreciation | 1 | 2.50% | 0.08% | 7,507 |
| Furniture & Fixtures 5 years Depreciation | 1 | 2.50% | 0.09% | 8,547 |
| Informatics Hardware 3 years Depreciation | 1 | 2.50% | 0.04% | 3,723 |
| Informatics Hardware 5 years depreciation | 7 | 17.50% | 6.43% | 598,571 |
| Informatics Hardware 7 years Depreciation | 1 | 2.50% | 4.46% | 415,000 |
| Informatics Software 3 years Depreciation | 1 | 2.50% | 0.04% | 3,550 |
| Informatics Software 7 years Depreciation | 2 | 5.00% | 50.27% | 4,681,035 |
| Other Equipment 10 years Depreciation | 7 | 17.50% | 0.40% | 36,947 |
| Other Equipment 15 years Depreciation | 12 | 30.00% | 22.66% | 2,110,624 |
| Other Equipment 5 years Depreciation | 2 | 5.00% | 0.28% | 26,361 |
| Shelving System, Unit 25 years Depreciation | 5 | 12.50% | 15.25% | 1,420,547 |
| Total | 40 | 100.00% | 100.00% | 9,312,412 |
