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Evaluation Plan, 2008-2009

Annex 1
Results-Based Management Accountability Framework

Activity Description: RMAFs provide program managers and decision-makers with a concise roadmap to plan, monitor, evaluate and report on the results throughout the lifecycle of a program, policy or initiative. In addition RMAFs feed into and support MRRS reporting.
The scope and level of detail of an RMAF is usually aligned with the level of risk and the complexity of the program/policy/initiative. There are 3 core RMAF components:

  1. Program profile- concise description of the policy/program/initiative
    1. context- clearly states and demonstrates the need for the program/policy/initiative; New programs/initiatives- reference the evidence and policy that supports it; Renewal of programs/initiatives- demonstrate the continued relevance/importance of the issue and the progress to date; Demonstrate the legitimacy and necessity for government involvement
    2. objectives- provide linkages to institutional strategic outcomes (PAA)
    3. key stakeholders (including delivery partners and project beneficiaries)
    4. resources- summarize annual resources allocated to the department and each delivery partner including salaries, O&M, transfers to partners and capital costs; specify estimated costs for on-going performance measurement and evaluation activities

  2. Expected results- description and illustration of how the activities of a program/policy/initiative are expected to lead to required change/outcomes, and the critical assumptions on which the program/policy/initiative is based; complete a risk assessment to validate the appropriateness of proposed results and associated performance targets
    1. expected results- identify expected results at the various stages of the program/policy/initiative; specify anticipated timeframes for the achievement of results; identify the internal and external factors that may influence the achievement of results
    2. logic model- demonstrate the logical flow of activities to outputs and outcomes; link final outcomes to PAA strategic outcomes
    3. accountabilities- identify roles and responsibilities; specify performance targets, reporting responsibilities and any operational constraints that might affect delivery; for collaborative arrangements- outline the management of the relationship and the decision-making process

  3. Monitoring and Evaluation- detailed roadmap for on-going performance measurement and evaluation activities to support effective management and accountability
    1. performance measurement plan- outline overall performance strategy (4-5 key performance issues) and provide rationale; Performance measurement strategy should what current systems are in place to support monitoring and how, when and by whom performance will be reviewed and adjustments made; for each key performance issue- identify associated indicators/measures and performance targets; outline provisions to ensure data integrity; provide estimated costs for performance measurement activities per year; list all performance reporting commitments (department and partners); state purpose of the report and how it will be used to improve performance
    2. evaluation plan- outline overall evaluation strategy and its rationale; identify how and when the Expenditure Review Committee's questions will be incorporated into evaluation activities; present overall approach to evaluation (data sources, proposed methodologies, responsibilities for data collection); provide estimated costs for evaluation activities; list all reporting requirements