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Formative Evaluation of the National Archival Development Program
Final Report

3.1 Document review

A review of documents and administrative data related to the NADP was conducted. This included reviewing program guidelines, application forms, business plans, reporting templates, and reviewing a sample of project files (n=20). The project files were reviewed on site at the CCA where they are housed. The projects were chosen for review so to include a variety of project types and sizes. The following parameters were used to choose projects for review:

  • four projects under each of the five objectives
  • at least one project from each of the provinces/territories
  • half of the files were from the 2006-2007 fiscal year, the other half of project from 2007-2008 fiscal year
  • a range of project funding amounts (ranged from approximately $1,500 to $60,000)
  • including various archives types (religious, university, municipal/local government, first nations organizations and provincial/territorial councils and institutions).

Within the project files, documents examined included completed applications, revisions to applications, contribution agreements, email correspondences, interim and final reports, and tools or other deliverables resulting from the project. Other documents reviewed included the program contribution agreement, the Treasury Board Submission, Terms and Conditions, and the NADP RMAF-RBAF. Documents relating to performance measurement were reviewed as well.

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