Library and Archives Canada
Symbol of the Government of Canada

Institutional links

ARCHIVED - About Us

Archived Content

This archived Web page remains online for reference, research or recordkeeping purposes. This page will not be altered or updated. Web pages that are archived on the Internet are not subject to the Government of Canada Web Standards. As per the Communications Policy of the Government of Canada, you can request alternate formats of this page on the Contact Us page.

Audits and Evaluations

Condition of Archival Records in Federal Institutions (CARFI)
Annex A

Assessment of the Condition of Archival Records in Federal Institutions

Planning Report
Prepared by: Corporate Performance Division

Table of Contents
Purpose
Approach
Background
Objectives
Profile of Federal
Questions and Methodologies
Outline of the Work
Schedule
Endnotes

List of Appendices
Appendix 1: Terms of Reference
Appendix 2: Selected Samples
Appendix 3: Working definitions and criteria to assess the condition of records

Purpose

This report outlines a plan for assessing the condition of archival records in federal institutions. It includes a brief description of the program along with the planned approach, issues and questions, methodologies to address these questions and a schedule of activities.

The reason for assessing the condition of archival records in federal institutions at this time is partially to respond to observations made by the Auditor General in its November 2003 report (released in February 2004) and partially to assist in the development of policies and advise for federal institutions in the area of information management.

Approach

Within Library and Archives Canada the assessment will be managed jointly by the Government Archives Division of the Documentary Heritage Sector and the Corporate Performance Division of Corporate Management with the assistance of the Government Information Management Office, Care of Collections, and an Advisory Committee and external consultants as required. The Advisory Committee will be composed of Library and Archives staff as well as staff from other federal departments. This Advisory Committee will assist in the development of the methodology to be used in the assessment, assist the assessment team with documentation, facilitate contact with federal institutions chosen as part of the sample, and will review the draft reports when completed including the communications strategy.

The primary assessment methods will consist of documentation review, interviews with departmental officials at LAC and in federal institutions, and an on-site survey of records in federal institutions (see attached Appendix 2 for an overview of the proposed methodology and the sample of approximately 200 Record Disposition Authorities chosen as part of the sample).

The approach will include a communications strategy to outline how Library and Archives Canada will inform federal institutions of the assessment study being undertaken. Initially, this may simply take the form of a letter from the Librarian and Archivist of Canada to the Senior Executive designated under the Management of Government Information Policy.

Background

For almost 100 years now the federal government has been preoccupied with preserving government records of historical and archival value and destroying those that were no longer of use. (Endnote 1) This began with the compilation of extensive inventories of records and the "scheduling" the timing of their destruction. From 1945 to 1965 this process was overseen by the Public Records Committee that consisted of several senior bureaucrats including the Dominion Archivist. In 1966 the current system of records management was established by the Public Records Order which delegated the responsibility for "records scheduling" to departments in consultation with the Dominion Archivist. This structure was supported by chapters devoted to record keeping in Treasury Board's Administrative Policy Manual and subsequent legislation including the Access to Information and Privacy Acts (1983), the National Archives of Canada Act (1987), and the Management of Government Information Holdings Policy (1989). The recent passage of the Library and Archives of Canada Act (2004) confirms the role of the Librarian and Archivist of Canada to issue Records Disposition Authorities to federal institutions.

Government records that have archival value are identified during the process of the disposition of government records. This process is administered at Library and Archives by the Documentary Heritage Collection Sector through the Government Records Appraisal and Disposition (GRAD) Program which involves the negotiation of agreements (Records Disposition Authorities) with federal institutions to govern the disposal of government records in those institutions either by destruction, alienation from the Government of Canada, or future transfer to the Library and Archives. In most cases there is a significant time lag between the identification of records as archival and their eventual transfer to Library and Archives. Little information is currently being gathered about the condition of archival records in federal institutions with the exception of observations that were made in Archival Assessment reports at the time that the agreement was negotiated.

This situation was echoed in a recent report by the Auditor General (November 2003, released in February 2004) which observed:

6.89 We found that the National Archives does not have specific information on the nature or condition of archival records kept on departmental premises or in the Regional Service Centres.

As a result, the report recommended that:

6.91 The National Archives of Canada should implement mechanisms to obtain comprehensive information on the nature and condition of archival heritage, whether it is under their own control or that of departments and agencies.

Objectives

The transfer of government archival records from federal institutions to the Library and Archives in administered under the Government Records Appraisal and Disposition Program (GRAD). The mechanism through which this is done is the granting of Records Disposition Authorities by the Librarian and Archivist of Canada to federal institutions. As such the GRAD Program has two main objectives:

  1. The orderly disposition of government records by federal institutions at the end of their information management life cycle, and,
  2. The acquisition of government records of archival and historical value by LAC from federal institutions.

Profile of Federal Institutions

For the purpose of classifying the federal institutions named in the Library and Archives of Canada Act these are classified by Office of Primary Interest (Ministry) and Office of Collateral Interest (Agencies, Boards, etc.). There are some 24 Offices of Primary Interest under the current configuration of government departments and the remaining 162 institutions are considered Offices of Collateral Interest. (Endnote 2) These federal institutions can be further described by size according to their number of employees and relative budgets (see tables below).

Number of Federal Institutions
(by interest and size)
As of March 2005
Interest Size
Large Medium Small Total
Primary 7 12 5 24
Collateral 3 8 151 162
Total 10 20 156 186

Just over 1600 Records Disposition Authorities (Endnote 3) have been signed with these 186 institutions as of March 2005 but the number of authorities varies considerably with the size of the institution and the complexity of its functions. On average Offices of Primary Interest have nearly 40 RDAs per institution which is about 8 times as many as for Offices of Collateral Interest (see table below).

Number of RDAs
(by interest and size of Institution)
As of March 2005
Interest Size
Large Medium Small Total
Primary 234 600 53 887
Collateral 68 260 397 725
Total 302 860 450 1612

The number of RDAs containing archival records is roughly proportional to the overall number of RDAs with Offices of Primary Interest holding about 55% of the RDAs with archival records (see table below.)

Number of RDAs with Archival records
(by interest and size of Institution)
As of March 2005
Interest Size
Large Medium Small Total
Primary 127 432 46 605
Collateral 43 135 290 468
Total 170 567 336 1073

Questions and Methodologies

Questions Methodologies Responsible
What is the present condition of records deemed to be of archival value in federal institutions?

What are the key factors that are likely to affect the future condition of archival records?

To what extent is the presence of these factors likely to threaten the future condition of archival records?
Interviews with staff at LAC and in federal institutions See work outline below and Terms of Reference (Appendix 1) for specific responsibilities for each aspect of the project
File review of Record Disposition Authorities
On site survey of a sample of records in federal institutions
Survey of a sample of records received by LAC in last two years for a sample of Record Disposition Authorities

Outline of the Work

Step 1: Determine the universe of records identified as archival, define "condition of archival records", and identify factors that are likely to cause the condition of the records to deteriorate in the future.

Tasks Responsible
1A. Based on the number of institutions with existing records disposition agreements determine the universe of government records that have been identified as archival as of March 31, 2005 Corporate Services
1B. Develop a working definition of "condition of archival records" Government Archives Division
Care of Collections
1C. Identification of factors likely to cause the archival records to deteriorate in the future Government Archives Division
Care of Collections
Government Information
Management Office

Step 2: Review of agreements.

Tasks Responsible
2A. Examine a selected sample of the documentation (Archival Appraisals, Terms and Conditions of transfer agreements, briefing package for the Librarian and Archivist) for references to conditions of the records at the time when these document were written Government Archives Division
Consultant
2B. Examine RDACS and other documentation (if available) for references to the condition of the archival records concerned Government Archives Division
Consultant

Step 3: Stratified sample of archival records in federal institutions

Tasks Responsible
3A. From the universe of authorities that specify transfer of records to LAC (identified in Step 1) draw a defined stratified sample of authorities from across federal institutions based on type and medium of records which is representative of institutions by size, location, age of agreement, status of agreement, importance of the institution and Office of Primary/Collateral Interest Corporate Services
3B. For each authority in the sample, after reviewing the relevant documentation, perform an on-site visit to assess the present condition of the archival records and see if any factors exist which might cause their condition to deteriorate in the future Consultant with assistance from Government Archives Division, Care of Collections, Government Information Management Office as required
3C. Apply the results of the stratified sample to infer the situation with regards to the condition of archival records in the universe of archival records Consultant

Step 4: Assessment of records received by LAC

Tasks Responsible
4A. From records which have been recently received by LAC from federal institutions (during Fiscal years 2003-04 and 2004-05) draw a sample of accessions from across federal institutions based on type and medium of records, which is representative of institutions by size, location, age of agreement, status of agreement, importance of the institution and Office of Primary/Collateral Interest Corporate Services
4B. Link the accessions to their respective agreements and examine the documentation to see if observations about the condition of archival records were previously identified and actions taken Consultant with assistance from Government Archives Division
4C. Examine the present condition of the records and associated documentation to see any action has been taken since the records were received by LAC Consultant with assistance from Government Archives Division, Care of Collections as required
4D. Apply the results of the sample to infer the situation with regards to records received by LAC over the last two years Consultant

Step 5: Compilation of Results

Tasks Responsible
Combine the results from Steps 3 and 4 to produce an assessment of the present condition of archival records in federal institutions and the presence of factors which are likely to cause their condition to deteriorate in the future. High risk areas would be targeted for future action by LAC and results would be communicated to federal institutions for follow-up as required Consultant, Government Archives Division, Care of Collections, Government Information Management Office

Schedule

Task/Phase Q2 05/06 Q3 05/06 Q4 05/06 Q1 06/07 Q2 06/07 Q3 06/07 Q4 06/07
Development of Terms of Reference x
Development of a Project Plan x x
Development of Tools x x
Communication Plan x
Advisory Committee Meetings x x x
First Interim Report x
Data Collection Phase I x x x
Second Interim Report x
Data Collection Phase II x x x
Final Report x

Endnotes

1. Much of the information in the paragraph that follows is taken from a speech by Mr. Ian E. Wilson "The fine art of destruction", May 1, 2000.

2. This number changes periodically with those that are newly created, those that become defunct as well as those that change their names. The primary source for this list is www.tbs-sct.gc.ca/est-pre/estime.asp .

3. Because some RDAs apply to different types and media of records the numbers described here apply to units which describe a unique authority and type of record. The actual number of RDAs is somewhat lower.

List of Appendices

  1. Terms of Reference
  2. Selected Samples
  3. Working definitions and criteria to assess the condition of records

Appendix 1: Terms of Reference

Assessment of the Condition of Archival Records in Federal Institutions

Background:

Government records that have archival value are identified during the process of the disposition of government records. This process is administered at Library and Archives by the Documentary Heritage Collection Sector through the Government Records Appraisal and Disposition (GRAD) Program which involves the negotiation of agreements (Records Disposition Authorities) with federal institutions to govern the disposal of government records in those institutions either by destruction, alienation from the Government of Canada, or future transfer to the Library and Archives. In most cases there is a significant time lag between the identification of records as archival and their eventual transfer to Library and Archives. Little information is currently being gathered about the condition of archival records in federal institutions with the exception of observations that were made in Archival Assessment reports at the time that the agreement was negotiated.

This situation was echoed in a recent report by the Auditor General (November 2003, released in February 2004) which observed:

6.89 We found that the National Archives does not have specific information on the nature or condition of archival records kept on departmental premises or in the Regional Service Centres.

As a result, the report recommended that:

6.91 The National Archives of Canada should implement mechanisms to obtain comprehensive information on the nature and condition of archival heritage, whether it is under their own control or that of departments and agencies.

Need:

In order to obtain information about the condition of archival records in federal institutions and respond to observations made by the Auditor General an assessment of the current state of archival records in federal institutions must be made. As well, the lack of current information about the condition of records in federal institutions has hampered the analysis needed to develop policies and advise institutions about actions that should be taken.

Scope:

This study will assess the present condition of records in federal institutions which have been identified as archival through an agreement between LAC and the institution. It will also examine the factors that are likely to cause the conditions of these records to deteriorate in the future. While it is recognized that there are many more records in federal institutions that will in the future be considered archival, it is beyond the scope of this study to consider the condition of these records at this time.

Issues:

The assessment will address the following issues:

  • What is the present condition of records deemed to be of archival value in federal institutions?
  • What are the key factors that are likely to affect the future condition of archival records?
  • To what extent is the presence of these factors likely to threaten the future condition of archival records?

Approach:

The assessment will be led by the Corporate Management Branch of Library and Archives of Canada with the assistance of the Government Archives Division and Care of Collections of the Documentary Heritage Sector, the Government Information Management Office, an Advisory Committee and consultants as required. The Advisory Committee will be composed of Library and Archives staff and staff from other federal departments.

The primary assessment methods will consist of documentation review, interviews with departmental officials, and a survey of records in federal institutions (see attached annex for an overview of the proposed methodology).

The approach will include a communications strategy to outline how Library and Archives Canada will inform federal institutions of the assessment study being undertaken by LAC. Initially, this may simply take the form of a letter from the Librarian and Archivist of Canada to the Senior Executive designated under the Management of Government Information Policy.

Estimated Resources and Timeframes:

A preliminary budget for the assessment has been set at $150,000 provided by LAC with resources related to access and coordination provided by other federal institutions. The project will be divided into a number of phases which will include the following:

Phase Start - End Dates Cost Responsible
Development of Terms of Reference July 2005 0 CS/GAD
Development of a Project Plan and Tools July 2005 - Oct 2005 0 CS/GAD/CC/GIMO
First Interim Report Oct 2005 0 CS/GAD/CC/GIMO
Data Collection and Analysis Nov 2005 - Dec 2006 125,000 Consultant/GAD/CC/GIMO Other Federal Institutions
Second Interim Report Sept 2006 10,000 Consultant/CS
Final Report Mar 2007 15,000 Consultant/CS

Appendix 2: Selected Samples

Introduction

The assessment of the condition of archival records will have as its key tool a survey of Records Disposition Authorities in federal institutions.

Methodology
The selection of Records Disposition Authorities (RDAs) as part of the sample is done on a random basis so that the results will be broadly representative of all RDAs that LAC has with federal institutions as of March 2005. The sample size of 200 represents 18.6% of all RDAs which are thought to contain archival records. The characteristics of the sample were then checked against the population to ensure that the sample was representative across the main variables listed below.

Variable Key Characteristics of Population
Office of Interest Primary 56%, Collateral 44%
Location NHQ 74%, Region 26%
Size of Institution Small 31%, Medium 53%, Large 16%
Status of Agreement Amend 10%, Okay 59%, Replace 31%
Age of Authority 1993 or later 56%, Pre-1993 44%

Sample Selection

The list of RDAs chosen to be part of the sample is shown in Appendix 2A.

Comparison of Sample Coverage

Preliminary examination of LAC authorities reveals that once the type and medium of records is taken into account there are 1612 combinations of types and media (Endnote 1) for authorities that are currently active. This can be reduced to 1073 combinations if only authorities where transfer is indicated are included as shown in the table below).

Type Medium
All Electronic Microform Native Total
All 3 0 0 0 3
Art 0 1 0 15 16
Audio 0 4 0 34 38
Drawings 0 5 9 32 46
Film 0 0 0 13 13
Maps 0 8 7 32 47
Other 0 3 0 7 10
Philately 0 0 0 2 2
Photos 0 6 2 62 70
Text 0 122 113 542 777
Video 0 2 0 49 51
Total 3 151 131 788 1073

Based on this number of authorities a 20% random sample is proposed. This sample would then be tested for to see to what extent it is representative of each of the critical variables. The results of this examination are shown below for each of the key variables.

Office of Interest Number in Sample Percent Distribution Distribution of Population
Primary 90 45 44
Collateral 110 55 56
Total 200 100 100
Location Number in Sample Percent Distribution Distribution of Population
Headquarters 139 70 74
Regions 61 30 26
Total 200 100 100
Size of Institution Number in Sample Percent Distribution Distribution of Population
Small 58 29 31
Medium 103 52 53
Large 39 20 16
Total 200 100 100
Status of Agreement Number in Sample Percent Distribution Distribution of Population
Amend 20 10 10
Okay 120 60 59
Replace 60 30 31
Total 200 100 100
Age of Authority Number in Sample Percent Distribution Distribution of Population
Older (Pre-1993) 90 45 44
Recent 110 55 56
Total 200 100 100

If, for whatever reason, it becomes necessary to replace authorities that have been selected as part of the sample they would then be replaced by others with similar characteristics to ensure that the overall sample was representative for each of the key variables.

Endnotes:

1. Types of records include textual, maps, drawings, photos, videos, audio, etc., while medium includes electronic, microform or native (usually paper but sometimes other such as magnetic tape are also possible).

Appendix 2A:

Sample of 200 Record Disposition Authorities by Federal Institution
Institution Int Stat Year Auth Type Med Reg Size
Agriculture and Agri-Food P ok 2001 2001/019 Photo Native 1 M
Agriculture and Agri-Food P ok 2003 2002/012 Maps Elec 1 M
Agriculture and Agri-Food P ok 2003 2002/012 Photo Native 1 M
Agriculture and Agri-Food P ok 2004 2004/010 Text Native 1 M
Agriculture and Agri-Food P ra 1973 M-20-73 Draw Native 0 M
Canada Customs and Revenue Agency P ok 1993 93/006 Text Native 0 L
Canada Customs and Revenue Agency P ok 1997 96/052 Text Elec 0 L
Canada Customs and Revenue Agency P ok 2001 2000/033 Text Native 1 L
Canada Deposit Insurance Corporation C ok 2000 2000/007 Text Native 0 S
Canada Deposit Insurance Corporation C ok 2000 2000/007 Vid Native 0 S
Canada Industrial Relations Board C aa 1997 97/011 Text Elec 0 S
Canada Lands Company Limited C ok 2004 2003/014 Photo Native 0 S
Canada Mortgage and Housing Corporation C ra 1995 95/018 Text Elec 1 M
Canada Ports Corporation C ok 1999 98/029 Text Micro 0 S
Canada Post Corporation C aa 1991 91/020 Text Native 1 L
Canada Post Corporation C ok 1969 69/043 Text Native 0 L
Canada Post Corporation C ok 1979 69/142-1 Text Native 0 L
Canada Post Corporation C ok 2004 2004/006 Text Native 1 L
Canadian Centre for Occupational Health and Safety C ok 2002 2002/006 Text Native 0 S
Canadian Cultural Property Export Review Board C ra 1994 94/010 Text Elec 0 S
Canadian Food Inspection Agency C ok 2004 2003/015 Text Elec 1 M
Canadian Food Inspection Agency C ra 1993 93/023 Text Native 1 M
Canadian Food Inspection Agency C ra 1993 93/023 Photo Native 0 M
Canadian Heritage P aa 1997 97/032 Text Native 1 M
Canadian Heritage P aa 1997 97/032 Text Elec 1 M
Canadian Heritage P aa 1999 99/012 Text Native 1 M
Canadian Heritage P ok 1984 M-12-83 Text Micro 0 M
Canadian Heritage P ok 1993 93/002 Text Native 0 M
Canadian Heritage P ok 1997 97/009 Text Native 0 M
Canadian Heritage P ra 1969 69/079 Text Native 0 M
Canadian Heritage P ra 1992 92/019 Aud Native 0 M
Canadian Institutes of Health Research C ra 1995 95/020 Text Native 0 S
Canadian International Development Agency C ok 1969 69/045 Text Native 0 S
Canadian International Trade Tribunal C aa 1993 93/036 Text Native 0 S
Canadian Radio-television and Telecommunications Commission C ra 1983 M-24-71-1 Text Micro 0 S
Canadian Radio-television and Telecommunications Commission C ra 1983 M-24-71-1 Text Native 0 S
Canadian Security Intelligence Service C aa 2002 2001/026 Text Native 1 M
Canadian Space Agency C ok 2003 2002/003 Text Native 1 S
Canadian Tourism Commission C ra 1969 69/103 Text Native 1 S
Canadian Transportation Accident Investigation and Safety Board C ok 1994 94/014 Aud Elec 0 S
Canadian Transportation Accident Investigation and Safety Board C ok 1995 95/015 Text Native 0 S
Canadian Transportation Accident Investigation and Safety Board C ok 1995 95/021 Aud Native 0 S
Canadian Transportation Accident Investigation and Safety Board C ok 1995 95/021 Maps Native 0 S
Canadian Transportation Accident Investigation and Safety Board C ok 1995 95/021 Text Elec 0 S
Canadian Transportation Agency C ok 1997 97/031 Text Native 0 S
Canadian Wheat Board C ra 1974 74/008 Text Native 0 S
Citizenship and Immigration P ra 1983 M-4-83 Text Native 0 M
Commission for Public Complaints Against the RCMP C ok 1996 96/011 Vid Native 0 S
Communications Security Establishment C ok 2002 2002/011 Photo Native 0 S
Communications Security Establishment C ok 2004 2004/004 Maps Elec 0 S
Communications Security Establishment C ok 2004 2004/004 Vid Elec 0 S
Correctional Service of Canada C ok 1980 M-38-79 Draw Native 1 L
Correctional Service of Canada C ra 1996 96/007 Vid Native 1 L
Correctional Service of Canada C ra 1997 96/048 Text Native 0 L
Elections Canada C aa 2001 2001/017 Aud Native 0 S
Environment P ra 1977 M-8-77 Text Micro 1 M
Export Development Canada C ra 1966 49 Text Native 0 S
Finance P ok 1992 92/009 Text Elec 0 S
Finance P ok 1993 93/035 Text Elec 0 S
Finance P ok 1993 93/035 Text Native 0 S
Fisheries and Oceans P ok 1986 85/017 Maps Native 1 L
Fisheries and Oceans P ok 2000 2000/005 Text Native 1 L
Fisheries and Oceans P ra 1969 69/070 Text Native 1 L
Fisheries and Oceans P ra 1969 69/011 Maps Native 0 L
Foreign Affairs and International Trade P aa 1970 M-2-70 Text Micro 0 L
Foreign Affairs and International Trade P ok 1969 69/122 Text Native 0 L
Foreign Affairs and International Trade P ok 1969 69/101 Text Native 0 L
Foreign Affairs and International Trade P ok 1977 75/023-1 Text Native 0 L
Foreign Affairs and International Trade P ok 1982 75/023-3 Text Native 0 L
Health P aa 1996 96/038 Photo Native 1 M
Health P aa 1996 96/038 Text Native 1 M
Health P aa 1998 98/019 Text Elec 1 M
Health P ok 1983 83/005 Text Native 0 M
Health P ok 1991 91/007 Text Native 0 M
Health P ra 1963 616090 Text Native 1 M
Health P ra 1978 78/014 Text Native 0 M
Health P ra 1987 87/012 Text Native 0 M
Health P ra 1989 89/014 Text Native 0 M
Human Resources and Skills Development P ok 1962 592189 Text Native 0 L
Human Resources and Skills Development P ok 1994 93/021-1 Text Elec 0 L
Human Resources and Skills Development P ra 1968 68/057 Text Native 0 L
Human Resources and Skills Development P ra 1968 68/011 Text Native 0 L
Human Resources and Skills Development P ra 1975 69/136-1 Text Native 0 L
Human Resources and Skills Development P ra 1994 93/040 Art Native 0 L
Human Resources and Skills Development P ra 1996 95/019 Art Native 0 L
Immigration and Refugee Board C ok 2004 2004/009 Photo Native 1 S
Indian Affairs and Northern Development P ok 1994 94/008 Text Native 0 M
Indian Affairs and Northern Development P ok 2000 2000/028 Text Micro 1 M
Indian Affairs and Northern Development P ok 2000 2000/015 Photo Native 1 M
Indian Affairs and Northern Development P ok 2000 99/026 Text Native 1 M
Indian Affairs and Northern Development P ok 2000 2000/015 Text Micro 1 M
Indian Affairs and Northern Development P ra 1988 88/003 Text Micro 1 M
Indian Affairs and Northern Development P ra 1995 88/003-1 Text Native 1 M
Industry P aa 2000 2000/017 Text Native 1 M
Industry P ok 1977 M-5-77 Text Micro 0 M
Industry P ok 1999 97/002-1 Text Native 0 M
Industry P ra 1968 68/066 Text Native 1 M
Industry P ra 1969 69/119 Text Native 0 M
Industry P ra 1971 70/040 Text Native 0 M
Industry P ra 1976 75/033 Text Native 1 M
Industry P ra 1982 M-1-81 Text Micro 0 M
Industry P ra 1985 85/008 Text Native 0 M
Industry P ra 1989 89/023 Text Native 1 M
Industry P ra 1991 91/017 Text Native 0 M
Laurentian Pilotage Authority C ok 2000 99/024L Text Native 1 S
Library and Archives of Canada C ok 1979 M-12-79 Text Micro 0 S
Library and Archives of Canada C ok 2002 2001/027 Text Elec 1 S
National Capital Commission C ok 2002 2001/009 Text Elec 0 S
National Defence P aa 1970 M-2-70 Text Micro 0 L
National Defence P ok 1998 98/017 Text Native 0 L
National Defence P ok 2001 2000/014 Photo Native 1 L
National Defence P ok 2001 2000/014 Draw Native 1 L
National Energy Board C ok 1984 M-13-83 Text Micro 0 S
National Energy Board C ok 1997 96/042 Text Native 0 S
National Energy Board C ok 1998 98/020 Text Native 0 S
National Farm Products Council C aa 1983 83/028 Aud Native 0 S
National Film Board C ra 1969 69/092 Photo Native 0 S
National Film Board C ra 1969 69/092 Film Native 0 S
National Round Table on the Environment and the Economy C ok 2003 2003/008 Text Native 0 S
Natural Resources P ok 1969 69/016 Text Native 0 M
Natural Resources P ok 1974 74/019 Maps Elec 0 M
Natural Resources P ok 1988 88/011 Text Native 0 M
Natural Resources P ok 1989 89/007 Text Micro 0 M
Natural Resources P ok 1989 89/015 Text Native 0 M
Natural Resources P ok 1992 92/008 Other Native 0 M
Natural Resources P ok 1997 96/055 Text Elec 0 M
Natural Resources P ok 2002 2000/020 Photo Native 1 M
Natural Resources P ok 2002 2001/021 Photo Native 1 M
Natural Resources P ok 2002 2001/022 Photo Native 1 M
Natural Resources P ok 2002 2001/021 Maps Native 1 M
Natural Resources P ok 2002 2001/021 Text Native 1 M
Natural Resources P ra 1993 93/024 Text Elec 0 M
Office of the Commissioner of Official Languages C ok 1996 95/026 Vid Native 1 S
Office of the Coordinator, Status of Women C ok 2000 2000/006 Vid Native 1 S
Office of the Coordinator, Status of Women C ra 1994 90/022-1 Text Native 0 S
Office of the Superintendent of Financial Transactions C ok 2001 2001/015 Text Native 1 S
Parks Canada Agency C ok 1976 M-6-76 Text Micro 1 M
Parks Canada Agency C ok 1976 M-24-76 Photo Native 0 M
Parks Canada Agency C ok 1976 M-24-76 Maps Native 0 M
Parks Canada Agency C ok 1984 M-14-83 Text Native 1 M
Parks Canada Agency C ok 1984 M-14-83 Draw Native 1 M
Parks Canada Agency C ra 1971 M-11-71 Maps Native 0 M
Parks Canada Agency C ra 1973 72/010-1 Text Native 0 M
Parks Canada Agency C ra 1973 73/013 Text Native 0 M
Parks Canada Agency C ra 1984 84/006 Photo Native 0 M
Privy Council Office P aa 1993 93/001 Art Native 0 S
Privy Council Office P aa 1993 93/001 Draw Native 0 S
Privy Council Office P ok 1969 69/075 Text Native 0 S
Privy Council Office P ok 1969 69/074 Text Native 0 S
Privy Council Office P ok 2003 2003/009 Text Native 0 S
Public Service Commission C ok 2001 2001/025 All All 1 S
Public Works and Government Services P aa 1974 M-31-74-1 Text Native 0 L
Public Works and Government Services P aa 1997 97/005 Draw Native 1 L
Public Works and Government Services P ok 1978 M-9-78 Maps Native 0 L
Royal Canadian Mounted Police C ok 1994 91/015-1 Text Micro 0 L
Royal Canadian Mounted Police C ok 1995 95/011 Art Native 0 L
Royal Canadian Mounted Police C ok 1995 95/003 Text Native 0 L
Royal Canadian Mounted Police C ok 1995 95/003 Text Elec 0 L
Royal Canadian Mounted Police C ok 2000 2000/030 Text Native 0 L
Royal Canadian Mounted Police C ok 2001 89/025-1 Text Native 0 L
Social Sciences and Humanities Research Council C ra 1969 69/024 Text Native 0 S
Solicitor General P ok 2003 2003/013 Text Native 0 S
Statistics Canada C ra 1971 71/009 Text Native 0 M
Statistics Canada C ra 1972 M-30-72 Text Micro 0 M
Statistics Canada C ra 1973 M-12-73 Text Micro 0 M
Statistics Canada C ra 1975 M-29-75 Text Micro 0 M
Statistics Canada C ra 1975 M-16-75 Text Elec 0 M
Statistics Canada C ra 1976 M-20-76 Text Micro 0 M
Statistics Canada C ra 1976 76/013 Text Native 0 M
Statistics Canada C ra 1976 75/006-1 Text Native 0 M
Statistics Canada C ra 1978 M-12-78 Text Elec 0 M
Statistics Canada C ra 1979 72/011-2 Text Native 0 M
Statistics Canada C ra 1980 80/003 Text Native 0 M
Statistics Canada C ra 1983 M-6-83 Text Micro 0 M
Statistics Canada C ra 1984 83/034 Text Native 0 M
The Federal Bridge Corporation Limited C ok 1998 98/028 Draw Elec 0 S
The St. Lawrence Seaway Management Corporation C ok 1998 98/025 Text Elec 0 S
The St. Lawrence Seaway Management Corporation C ok 1998 98/026 Draw Native 0 S
Transport P aa 1994 94/015 Text Native 0 M
Transport P ok 1964 M-3-64 Text Micro 0 M
Transport P ok 1972 M-2-72 Text Native 0 M
Transport P ok 1978 M-22-77 Photo Micro 0 M
Transport P ok 1980 M-4-80 Text Native 0 M
Transport P ok 1980 M-2-80-1 Text Micro 0 M
Transport P ok 1995 95/010 Text Native 1 M
Transport P ok 1996 96/031 Text Native 0 M
Transport P ok 1996 96/032 Text Elec 1 M
Transport P ok 1996 96/026 Text Native 1 M
Transport P ok 1996 96/017 Text Native 0 M
Transport P ok 1996 96/032 Text Native 1 M
Transport P ok 1996 96/026 Text Elec 1 M
Transport P ok 1999 99/021 Vid Native 0 M
Treasury Board Secretariat P ok 1987 87/009 Text Native 0 M
Treasury Board Secretariat P ok 1994 93/038 Text Native 0 M
Treasury Board Secretariat P ok 1994 93/015 Text Native 0 M
Treasury Board Secretariat P ok 1994 94/004 Maps Elec 0 M
Treasury Board Secretariat P ok 2003 2003/002 Text Elec 0 M
Treasury Board Secretariat P ok 2003 2003/011 Aud Native 0 M
Vancouver Port Authority C ok 2003 2002/001 All All 1 S
Veterans Affairs P ok 2000 2000/022 Text Native 1 M

Appendix 3: Working definitions and criteria to assess the condition of records

To be completed by LAC Working Group.

Table of Contents