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Audits and Evaluations

Audit of the National Archival Development Program

Audit Report
June 2010

4.0 Other Matters

The audit found that the program was in compliance with the 2000 Treasury Board Secretariat Policy on Transfer Payments. Currently all projects are monitored by CCA staff regardless of risks. The review of documentation in place at LAC in relation to the NADP revealed that LAC had developed adequate tools, such as checklists and questionnaires, to ensure appropriate program monitoring. Performance measurements are being developed jointly by LAC and the CCA, and collection of data has begun.

The 2000 Policy was revised and changed as of October 1, 2008. The new TBS Policy on Transfer Payments states that one of the deputy head's responsibilities is "ensuring that cost-effective oversight, internal control, performance measurement and reporting systems are in place to support the management of transfer payments" and "that transfer payments be managed in a manner that is sensitive to risks, that strikes an appropriate balance between control and flexibility, and that establishes the right combination of good management practices, streamlined administration and clear requirements for performance". The NADP needs to further develop and document internal procedures and guidelines describing the roles and responsibilities of LAC management in all phases of the program, including those related to: monitoring based on a risk-management approach, taking into account the limited capacity of the CCA and mitigation strategies if required; performance measurement and activity reporting that covers qualitative and quantitative data on results by key LAC objectives.

The requirements of the new 2008 TBS Policy should be addressed at the time the NADP is renewed in 2010.

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