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Audits and Evaluations

Audit of the National Archival Development Program

Audit Report
June 2010

Appendix A - Criteria

Lines of Enquiry Audit Criteria
A- Capacity to Deliver the Program Roles and responsibilities are well defined between LAC and the CCA and are communicated to all employees involved in the NADP management.

LAC and CCA staff have the appropriate information, procedures, tools and knowledge (through training) to manage and monitor the program.

The jury or committee involved in the selection process has the adequate information, procedures, tools and knowledge (through training) to properly assess funding requests submitted by applicants.
B- Eligibility, Selection and Approval Information provided by program applicants allows for evidence-based decision making with respect to the granting of funds.

Funding per applicant is granted and approved based on an impartial decision process and eligibility criteria, thus ensuring a transparent process for the archival community.
C- Agreements and Terms and Conditions The program is administered and monitored by LAC and the CCA in compliance with the terms and conditions submitted to Treasury Board (TB), the Policy on Transfer Payments and the Financial Administration Act and, more specifically:
  • There is an appropriate process for drafting, revising, signing and approving all agreements;
  • Agreements are based on approved terms and conditions and are consistent with all applicable TB policies on Transfer Payments;
  • All parties sign agreements before the start dates and before eligible expenses are incurred;
  • Agreements are signed by appropriate authorities;
  • Project files are adequately documented and support the decision-making and monitoring processes.
D- Project Monitoring and Payments Requests for payment under the program are approved in compliance with the Financial Administration Act and are supported by documentation complying with the Policy on Transfer Payments, the terms and conditions and internal procedures related to NADP.
E- Risk Management and Program Monitoring Program follow-up on risk management and performance meets the requirements of the RBAF and the RMAF in compliance with the Treasury Board Secretariat policies.

Risk management and performance measurement are effectively integrated to LAC and the CCA program activities to ensure that funding allocated to recipients is used for the intended purposes.

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