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Audits and Evaluations

Audit of the Deaccessioning of Private Collections

Appendix A - Revised Management Action Plan
(September 2012)

Recommendation Action Responsibility Deadline
  1. LAC should integrate the deaccessioning function as part of the approach to be developed for Appraisal and Acquisition of Documentary Heritage and for the ongoing review of the relevance of its holdings including:

Development and implementation of a reappraisal program, including an approach for the ongoing review and deaccessioning of LAC holdings

Director General (DG), Documentary Heritage Relevance Assessment

March 2013

  1. An overall strategic direction

Finalization of the conceptual foundations for a whole-of-society approach:

- Domain, sub-domain definitions and analysis, societal discourse analysis
- Statements of documentary intent

DG, Strategic Research and Policy

External validation planned for November 2012 (Seminar)

  1. Documented policies and procedures

Development of the Evaluation and Acquisition Suite:

- Development of an Evaluation and Acquisition Policy Framework
- Development of operational policies on evaluation and acquisition

DG, Strategic Research and Policy

Policy Framework to MB in December 2012; operational policy on evaluation and operational policy on acquisition to MB by March 2013;

Policy instruments (procedures, questionnaires, decision tree) in December 2012.

  1. Specific objectives, work plans and reporting structure

Development of a multi-year plan for reappraisal

DG, Documentary Heritage Relevance Assessment

March 2013

  1. Risk factors to guide the prioritization of the treatment of collections

Integration of a risk component in the development of a reappraisal approach and program

DG, Documentary Heritage Relevance Assessment

March 2013

  1. Performance indicators

Revision of the Performance Measurement Framework

DG, Documentary Heritage Relevance Assessment

June 2013

  1. Review the effectiveness of the current delegation of authority process for deaccessioning actions.

Review to be included in the development of the new governance and approval structure for evaluation and acquisition activities

DG, Documentary Heritage Relevance Assessment

December 2012

  1. Ensure that deaccessioning of archival material is conducted in compliance with the terms and conditions agreed to or renegotiated with the donors and that future terms and conditions are consistently documented.

Review the existing standard Deed in light of the new Access Policy (under development)

DG, Documentary Heritage Relevance Assessment

March 2013

Create a new Agreements section dedicated to the management of agreements and the monitoring of compliance

DG, Documentary Heritage Relevance Assessment

March 2013

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