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The purposes of this Council are:
To provide advice to the Librarian and Archivist of Canada on issues of access to information for Canadians with print disabilities as they relate to the mandate of Library and Archives Canada.
To identify and recommend to the Librarian and Archivist of Canada opportunities for the Council to connect, inform and facilitate the work of the federal government in the advancement of the federal disability agenda.
Membership is by appointment of the Librarian and Archivist of Canada. The membership remains with the appointee.
The Librarian and Archivist of Canada, in consultation with the Council, will review the membership every three years. Representation will come from but not be limited to:
The Librarian and Archivist of Canada will select the Chair from the Membership.
Meetings will be opened to others, as appropriate.
To ensure appropriate links with the federal disability agenda, individual officials from those federal departments most involved in issues related to access to information and Canadian content for the general public will be invited to represent their Ministry.
The Strategic Office of Library and Archives Canada will provide the secretariat functions (preparation of agenda, minutes, reports etc.) and provide project and technical assistance on activities undertaken by the Council.
The Council will continue until disbanded, in writing, by the Librarian and Archivist of Canada.
The Council is responsible for reviewing its Terms of Reference on a regular basis to ensure their relevance, but will do so formally and in writing to the Librarian and Archivist of Canada.
The Council will meet in person at least once per year.
Other means, such as teleconferencing and videoconferencing, may be used for additional meetings, as appropriate.
Simultaneous interpretation will be used in formal meetings and all official documents will be available in both official languages and in the format of the Council members' choice.
The Council will respond to questions and concerns about access to information for Canadians with print disabilities raised by the Librarian and Archivist of Canada.
The Council will assist the Librarian and Archivist of Canada in responding to issues raised by Canadians about access to information for those with print disabilities.
The Council will communicate regularly with the Librarian and Archivist of Canada and the community stakeholders on its activities.
The Council will assist Library and Archives Canada and the federal government representatives in making programs and activities related to access to information for Canadians with print disabilities more broadly known and understood.
Approved February 2008