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Vision and Implementation Plan for a Clearinghouse for Print-Disabled Canadians

5. Recommendations

This section provides recommendations on how the Clearinghouse should proceed with realizing the vision.

  • 1. Credibility
    • A. Initiate a small pilot involving key stakeholders to test the concepts and relationships of the Clearinghouse.
    • B. Based on the pilot results develop the Business Case for the Clearinghouse that establishes the structure of the program and the agreements between the publishers, the alternate format producers and Access Copyright.
    • C. Establish the project under the auspices of the Council for Print-Disabled Canadians.
    • D. Put in place the funding to develop the Business Case and a pilot to test the concept and feasibility of the Clearinghouse.
  • 2. Communication
    • A. Inform the publishing community, alternate format producers and the Print-Disabled community of both the study conclusions and the Council's plans. This is particularly important for managing expectations of those departments and agencies that have participated in the study. Updates on the project progress should be on-going through the duration of the project.
    • B. Before the launch of the Clearinghouse inform all stakeholders.
    • C. Identify how Clearinghouse will affect the processes within publishers and alternate format producers and inform them of how they can prepare for the transition to Clearinghouse.
    • D. Develop standards and processes in consultation with publishers, alternate format producers and Access Copyright.
  • 3. Consultation
    • A. Create user groups consisting of representatives from both the publishers, alternate format producers, Access Copyright, the Print-Disabled community and the Library and Archives of Canada to gather and refine requirements, identify opportunities to improve the process by leveraging the tools, and participate in user testing.
  • 4. Governance
    • A. Establish the governance for the Clearinghouse project with the Council acting as the Steering Committee and a committee representing the stakeholders.
    • B. Establish Clearinghouse project management team.
  • 5. Security
    • A. Align the Clearinghouse project with the development and management of DRM and copyright management.
  • 6. Delivery
    • A. Conduct an exercise to identify opportunities to improve the efficiency of the existing business processes by leveraging the opportunities provided by the tools and the Clearinghouse.
    • B. Develop standards for e-text and a transition plan to support the migration to the standards including the supporting of existing e-text formats.
    • C. Develop the following components of the Clearinghouse
  • The technical architecture
  • The roles for all parties involved
  • The necessary processes such as the location and management of the e-text repositories; the process for depositing and managing the rights of the e-text and alternate formats and the access to the e-text and alternate formats
  • Develop and implement a pilot to test all aspects of the architecture.

6. Assumptions

This section identifies the assumptions for addressing the priorities defined by the study participants.

  1. In this phase there is no requirement for additional functionality to the Clearinghouse to support direct access by individuals other than the publishers and the alternate format producers.

  2. The Clearinghouse will be developed in phases, the first phase to test the concept and relationships needed to make the model work, the second phase to bring the Clearinghouse into production.

7. Costing

These are indicative estimates of the Clearinghouse project costs for 2003-2004. They were developed based on the creation of a business case, establishment of a governance structure, the design of the architecture, and the development of a pilot

Phase Two costs for Clearinghouse will be developed based on the evaluation of the results of Phase One. An initial estimate was made to cost Phase One of the Clearinghouse in order to start setting some boundaries around the identified requirements. It is estimated that to implement Phase One over a one year period will require $200,000.

Deliverable Cost
Clearinghouse Pilot N/A
Business Case Development $25,000
Policy Development $25,000
Architecture Design $40,000
Process Model $30,000
Pilot Development $80,000
Total: $200,000

8. Next Steps

The following is a listing of activities that should be undertaken.

  1. Establish the pilot for the Clearinghouse.

  2. Based on the pilot results obtain necessary funding for Phase One

  3. Develop a project structure for Phase One that will support a consultative approach to the development of the pilot.

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