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Cataloguing and Metadata

Policy on Levels of Cataloguing Treatment for Publications Acquired by LAC

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Annex 3. Categories of material and their levels of cataloguing treatment

FULL level includes: CORE level includes: MINIMAL level includes: ABBREVIATED level includes:
- subject headings assigned
- access points: no restriction
- LC classification
- DDC (for Canadiana publications only)
- all notes as appropriate
- authority records created
_________________

Exception for non-current rare books:
- no subject headings assigned; no DDC; no authorities created
- maximum of 2 subject headings assigned
- access points only for primary relationships and important titles (generally maximum of 2 in addition to main entry, title proper, parallel title, and series)
- LC classification (for non-govt publications only)
- shortened DDC
- authority records created for headings
_________________
- no subject headings assigned
- access points only for primary relationships and important titles (generally maximum of 2 in addition to main entry, title proper, parallel title, and series)
- LC classification
- shortened DDC (for Canadiana publications only)
- authority records created
__________________

Exception for serials & provincial govt. publications:
- no LC classification

- no subject headings assigned
- access points: maximum of 2 (title and 1 name if easily determined), plus added t.p. title(s) in Eng./Fre., or parallel title(s) in Eng./Fre.

- LC classification only if needed for shelving in LAC collection
- no DDC
- no authority records created
_________________

NOTE: As indicated in the columns below, most publications drop to a lower level of treatment over time.


CATEGORY PRIORITY (for delivery of catalogue record) FULL CORE MINIMAL ABBREV
CATEGORY A: Special programs
1. Pre-publication CIP monographs 1 (10 days) Full -- -- --
2. Post-publication CIP updates Update only as required for accuracy and to add bilingual equivalents for subject headings. 2
(3 months)
Full -- -- --
3. DSP material, excluding pamphlets DSP items in the HADOCS area of special emphasis are done at Full level 1 (10 days) HADOCS1 only Current year minus 2 -- Current year minus 3 and older
4. DSP pamphlets 1(10 days) -- -- -- Abbrev.
5. Public Opinion Research Reports deposited by federal govt. departments after 2006 1 (10 days) -- -- -- Abbrev.
CATEGORY B: Canadian and foreign publications acquired for special collections
6. Reference collection No DDC or authorities for non-Canadian reference materials; subject headings assigned in both English and French 1 (10 days) Full -- -- --
7. Staff Resource Centre collection
(including reference material for the Portrait Gallery of Canada)
No DDC; no LC classification for serials; 1 (10 days) Full -- -- --
8. Genealogy and Family History collection   2 Full -- -- --
9. Rare Books collection
(and livres d'artistes)
No DDC; no subject headings assigned; no authorities created; expanded notes for analytical bibliography.

Livres d'artistes are assigned formulaic2 subject headings and formulaic DDC only.
2 -- -- Minimal --
10. Jacob M Lowy collection No DDC; no subject headings assigned; no authorities created; expanded notes for analytical bibliography if appropriate. 2 -- -- Minimal --
11. Canadian Children's Literature collection 2 Current year minus 3 -- -- Current year minus 4 and older
CATEGORY C: Canadian and foreign publications in areas of special emphasis

NOTE: digital publications within each sub-category are processed first (see category E)
12. Aboriginal publications and multicultural publications reflecting the Canadian experience 2 Full
(regardless of date)
For sound recordings -- Pamphlets
13. Historical approach to the development of Canadian society (HADOCS).
NOTE - see criteria for full level cataloguing treatment in Annex 2.
2 Current year minus 3 -- -- Current year minus 4 and older
14. Canadian literature Excluding most mass-market paperback genre fiction (e.g. romances and thrillers), most self-published works, and student writing below the post-secondary level. 2 Current year minus 3 -- -- Current year minus 4 and older
CANADIAN MUSIC
15. Canadian music monographs, music serials and music scores, published in Canada
(excluding music monographs catalogued within the CIP program)
EXCEPTION - DDC numbers are not assigned to music scores.
2 -- Current year minus 1 Current year minus 2 through 4 Current year minus 5 and older
16. Canadian music sound and video recordings produced in Canada (excluding promotional copies) No DDC or LC classification; shelf list number only 2 -- Current year minus 1 Current year minus 2 through 4 Current year minus 5 and older
17. Foreign music monographs, music serials and music scores with more than 30% Canadian content No DDC for music scores No DDC for music scores 3(for digital)
4 (for analogue)
-- -- Current year minus 2 Current year minus 3 and older
18. Foreign music sound and video recordings with more than 30% Canadian content No DDC or LC classification; shelf list number only 3 (for digital)
4 (for analogue)
-- -- Current year minus 2 Current year minus 3 and older
19. All other music publications and recordings (including foreign materials with less than 30% Canadian content and promotional copies of sound and video recordings) No DDC or LC classification; shelf list number only 3 (for digital)
4 (for analogue)
-- -- -- Abbrev.
CATEGORY D: Other publications
NOTE: digital publications within each sub-category are processed first (see category E)
20. Government and non-government publications of topical interest for Canadians3
EXAMPLES (as of 2009): sovereignty of the Canadian Arctic; Canada's role in Afghanistan; effects of climate change in Canada; a provincial inquiry into safe drinking water; influenza pandemics.
2 Current year minus 1 -- -- --
GOVERNMENT PUBLICATIONS
21. Federal government publications not included in categories A to C 3 (for digital)
4 (for analogue)
  Current year minus 2 -- Current year minus 3 and older
22. Provincial government publications not included in categories A to C (for digital)
4 (for analogue)
-- -- Current year minus 2 Current year minus 3 and older
23. Regional or municipal govt. publications not included in categories A to C 3 (for digital)
4 (for analogue)
-- -- -- Abbrev.
CARTOGRAPHIC PUBLICATIONS
24. Maps (not in series) Abbreviated descriptions for older materials can include formulaic subject headings and formulaic Dewey and LC classification numbers. 2 Current year minus 3 -- -- Current year minus 4 and older
25. Atlases Abbreviated descriptions for older materials can include formulaic subject headings and formulaic Dewey and LC classification numbers. 2 Current year minus 3 -- -- Current year minus 4 and older
26. Maps in series Series (parent) record are done at Full level; subordinate (child) records are done at abbreviated.

Abbreviated descriptions can include formulaic4
subject headings and formulaic Dewey and LC classification numbers.
3 (for digital)
4 (for analogue)
Full
(series level)
-- -- Abbrev. (subordinates)
FOREIGN PUBLICATIONS
27. UNESCO publications LAC is the only Canadian depository library for UNESCO publications 1 -- -- -- Abbrev.
28. Foreign and international official publication 3 (for digital)
4 (for analogue)
-- -- -- Abbrev.
OTHER PUBLICATIONS (except those also included in categories B and C)
29. Current telephone books (latest editions for the Reference collection) 1 -- -- -- Abbrev.
30. Non music sound and video recordings 4 -- -- -- Abbrev.
31. Monographic series Broad DDC to the 10's only. 4 -- -- Current year minus 2 Current year minus 3 and older
32. Newspapers and microform reproductions of newspapers (excluding Canadian multicultural and aboriginal newspapers) Subject headings limited to hierarchical place names (MARC 752); formulaic* DDC only; shortened LC class number. 4
Exception: daily national newspapers or of major Canadian cities are treated as priority 2
-- -- -- --
33. Conference proceedings (government and non-government) 4 -- -- Current year minus 2 Current year minus 3 and older
34. Religious material of various categories, excluding pamphlets 3 (for digital)
4 (for analogue)
-- -- Current year minus 2 Current year minus 3 and older
35. Research reports and studies of interest primarily to specialists 3 (for digital)
4 (for analogue)
-- -- Current year minus 2 Current year minus 3 and older
36. Educational materials (government and non-government) for use at the primary, secondary or post-secondary levels 3 (for digital)
4 (for analogue)
-- -- Current year minus 2 Current year minus 3 and older
37. Educational materials (government and non-government) for use at the primary, secondary or post-secondary levels 3 (for digital)
4 (for analogue)
-- -- Current year minus 2 Current year minus 3 and older
38. Exhibition catalogues (except pamphlets) not included in categories A to C 3 (for digital)
4 (for analogue)
-- --   Abbrev.
ANY OTHER PUBLICATIONS
39. Any other categories of publications not specified above

EXAMPLES: Canadian mass-market genre fiction such as Harlequin romances; university and college course publications; school yearbooks; investment reports; newsletters and other house organs; fringe philosophy, occult and other esoterica; publications of local or limited interest; comic books; and pamphlets.
3 (for digital)
4 (for analogue)
-- -- -- Abbrev.


1 Publications reflecting a historical approach to the development of Canadian society. Refer to Annex 2 for guidance in this area.
2 "Formulaic" subject headings or classification numbers are those which can be routinely applied to a broad category of material without the need for subject analysis of individual items within that category.
3 "Of topical interest" refers to publications on current issues and events that receive extensive coverage in the national media over several months or years.
4 "Formulaic" subject headings or classification numbers are those which can be routinely applied to a broad category of material without the need for subject analysis of individual items within that category.

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