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What We Do For

CIP
Cataloguing in Publication
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Scope and Coverage

The Canadian Cataloguing in Publication (CIP) Program aims to provide standardized library cataloguing for forthcoming Canadian publications. CIP covers a wide range of topics and audiences, printed publications as well as other media and encompasses a large array of Canadian publishers (trade, governments, individuals, universities, associations, institutions...). CIP cataloguing is completed and made available before the publication is printed or produced, thereby providing timely advance cataloguing data to libraries and offering additional promotional exposure for the eligible publications of Canadian publishers.

Basic eligibility criteria for CIP

To be eligible for CIP, a publication must meet the following basic criteria:

  1. The publication in question will be published in Canada (i.e. by a publisher with a Canadian address).
  2. The publication is not yet printed/produced.
  3. For printed and other tangible media, it will have a print run or production of at least 100 copies.
  4. It is intended for public distribution.

How to apply for CIP

Publishers are required to complete a CIP Request Form to obtain CIP cataloguing for their forthcoming publication. The completed CIP request form must:

  1. include all mandatory information requested on the form, and additional material as needed for completion of cataloguing.
  2. allow for 10 working days for completion of cataloguing (not including weekends and statutory holidays).

Exclusions

The CIP Program excludes:

  1. websites, blogs, wikis.
  2. publications published by a non-Canadian publisher, even if they are printed or distributed in Canada.
  3. publications published by a non-Canadian publisher, even if they are written by a Canadian.
  4. school material at the elementary and secondary levels (student texts as well as teachers' resources and all ancillary material), including readers.
  5. periodical/serial publications, as well as looseleaf publications which are intended to be updated.
  6. publications intended for a limited or circumscribed distribution (family members, friends, group members or participants at an event, conference or seminar, or clients of a company).
  7. musical sound recordings.
  8. music scores and sheet music.
  9. electronic versions of material previously published in print or other format
  10. ephemeral publications, such as leaflets, calendars, diaries, trade catalogues, phone books, game books, colouring books, crossword books, blank books.
  11. games.
  12. posters.
  13. maps.