Skip to content | Skip to institutional links

Common menu bar links

Proactive Disclosure

CIP
Cataloguing in Publication

CIP Application Form for Trade Publishers

Note: Please do not add attachments to the form until further notice. Send attachments separately to: cip@bac-lac.gc.ca

First time applicants are encouraged to read the explanatory notes at the bottom of this form. * Indicates mandatory field.

Please select the CIP agent this form is submitted to:

Library and Archives Canada (Trade publishers)
Bibliothèque et Archives nationales du Québec (Québec French language publishers)

To be eligible for CIP, a publication must have a print run of more than 100 copies.
Will more than 100 copies of the publication be published? * Yes No

Contact Information

1. Publisher

Name of Publisher: *

City/Town: *

Province: *

Area Code Telephone: *

Ext.:

Fax: Fax number

Web site URL

2. Contact person for this application

Name: *

Area Code Telephone: *

Ext.:

Email: *

Preferred means of communication

Address, telephone and fax numbers if different from information provided above for publisher:

3. Contact person to whom the CIP entry should be sent
(if different from above)

Name:

Preferred means of communication

Please provide email address, telephone number or fax number as appropriate

The Publication

4. Planned date of publication

Month of Publication Year of Publication Year/Month:

5. Date CIP record for this title is needed

Year Month Day *

Please note that we need 10 business days to produce a CIP record.

6. If title page has been finalized, please submit as an attachment

Please, do not write comments in the text box.

Finalized

Finalized? Yes No

If not, when will title page be finalized? Month Day

7. Complete transcription of all information as it will appear
on the title page

Title *

Subtitle

Edition Statement

*Author(s), editor(s), illustrator(s), translator(s), etc.

Publisher's imprint

Co-publisher(s)

Place of publication

8. Full name, date of birth and nationality of author(s),
editor(s), illustrator(s), translator(s), etc.

Please report this information as shown in the following examples:
(yyyy-mm-dd)
Smith, John, 1960-04-21, Canadian
Smith, Jane, 1960-04-21, American

Family Name

First & Middle Name

Date of Birth

Nationality

Enter family name 1

Enter first name 1

Enter date of birth yyyy-mm-dd 1

Enter nationality 1

Enter family name 2

Enter first name 2

Enter date of birth yyyy-mm-dd 2

Enter nationality 2

Enter family name 3

Enter first name 3

Enter date of birth yyyy-mm-dd 3

Enter nationality 3

Enter family name 4

Enter first name 4

Enter date of birth yyyy-mm-dd 4

Enter nationality 4

Enter family name 5

Enter first name 5

Enter date of birth yyyy-mm-dd 5

Enter nationality 5

9. If this title has been published before in a different edition
or version

Title(s) of previous edition(s)

ISBN(s) assigned to previous edition(s)

Publication date(s) of previous edition(s)

Is this edition a reprint of an unchanged text?

Yes No

If this work is a translation, provide title of original publication

10. If this publication is issued as part of a series

Name or title of series

ISSN for the series

11. If the series is numbered

Number applied to this title

12. ISBN(s) assigned to this publication. Please list different formats
and bindings separately and indicate the price of each. *

ISBN

Format/Binding

Other Formats

Price

Format 1

ISBN

Format/Binding

Other Formats

Price

Format 2

ISBN

Format/Binding

Other Formats

Price

Format 3

ISBN

Format/Binding

Other Formats

Price

Format 4

ISBN

Format/Binding

Other Formats

Price

13. If this title is part of a multi-volume work

How many volumes are planned?

ISBN assigned to work as a whole

14. If the publication contains the proceedings of a conference
that is named in the publication

Name of conference

Place where conference was held

Date(s) of conference

15. Does the publication contain a bibliography or bibliographic references?

Yes No

16. Does the publication contain an index?

Yes No

17. Genre of publication *

Genre

Other:

18. Primary audience for this publication *

Primary audience

Other:

19. What is this publication about? *

20. Does the publication contain

an Introduction?

Browse input for an introduction
Please attach here (do not write comments in box).

a preface?

Browse input for a preface
Please attach here (do not write comments in box).

a table of contents?

Browse input for a table of contents
Please attach here (do not write comments in box).

Copies should be submitted as an attachment to this form or e-mailed to the CIP office.

21. If the publication is bilingual or multi-lingual, please indicate languages
and proportion of each language (e.g. 50% English, 50% French)

Explanatory Notes

The publisher

For sending information to publishers and for contacting them to ensure the accuracy of the CIP record, the CIP office needs to know where and by whom the work is being published. In the case of a government document, the author department acts as publisher.

Return to form

Author(s), editor(s), illustrator(s), translator(s) names and functions as they will appear on the title page

List all the persons, specifying their roles and functions (e.g.,edited by, compiled by, under the direction of, translated by, illustrated by), the exact spelling and form of their names as they will appear on the title page (e.g., Bill McKerrow, W.R. McKerrow, William R. McKerrow, William Russell McKerrow) and the order in which the names will appear on the title page.

Return to form

Publisher's imprint

The imprint given in a catalogue record includes the place of publication, the name of the publisher as it appears on the title page, and the date of publication. Sometimes publishers use different imprints for different types of publications or for different series aimed at specific age groups or grades. Therefore, the specific imprint that will appear on the title page is necessary for the completion of the catalogue record. Also, the CIP office will need to know if an acronym or the full form of the publisher's name will appear, or if both the English form and the French form (or any other form) of the name will appear on the title page.

Please note that for self-published works the imprint can be the author's name or the statement "published by the author". For government documents, the imprint will include the name of the branch, service or department that appears on the title page, as, for example, "Health Services Directorate, Health and Welfare Canada".

Return to form

Birth dates

Information about year of birth is essential in many cases to distinguish between authors bearing the same name or similar names. Note: Always make sure that the author consents to this information appearing in the CIP data.

Return to form

What is this publication about?

The CIP record includes subject access points, the subject headings, that describe the contents of the work. Therefore, details of the publication's subject matter are required in order to assign subject headings. This is especially important if the publication deals with a medical, legal, scientific, technical, or other such highly specialized subject. Please provide major characteristics of the subject, such as its scope, topics, themes, audiences, works discussed, dates and time periods, places, historical characters, ethnic groups, etc. To ensure that the assigned subject headings are as accurate as possible, it is essential that a copy of the introduction and table of contents be included with your CIP request.

Note: In the case of an exhibition catalogue, details should include the ownership of the works exhibited, the galleries or museums to which the exhibition will travel, and the authorship of the text. Information about the artist and his/her work is also essential.

Return to form

Common menu bar links

Institutional links

CIP Cataloguing in Publication

CIP Application Form for Trade Publishers

Contact Information

The Publication

Explanatory Notes

CIP
Cataloguing in Publication