Library and Archives Canada
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Information Management - Information Matters

Resources for Stage 2: Collection, Creation, Receipt and Capture

Collection of Personal Information
Source: Treasury Board of Canada Secretariat
Description: Guides government employees on policies and procedures related to the Government of Canada's collection of personal information.

Business Resumption Planning - Security
Source: Treasury Board of Canada Secretariat
Description: Technical standards to provide for timely and cost-effective resumption of essential business operations in the event of a disruption.

The Personal Information Protection and Electronic Documents Act and the Canadian Archival Community: A Guide and Commentary
Source: Privacy and Information Policy Consultants
Description: A series of introductory points set the stage for the analysis that follows in this guide and commentary, which focuses on the relationship between the Canadian archival community and privacy or data protection legislation.

Understanding Electronic Records: The Basics
Source: Library and Archives Canada
Description: Provides a basic introduction to electronic records, including basic information on the storage of semi-active and dormant information.

IM Forum Information: Imaging
Source: IM Forum
Description: Explores all the IM issues surrounding the lifecycle of image assets.

Guidelines for Microfilming Records of Archival Value
Source: Library and Archives Canada
Description: Provides guidance to government institutions on microfilming records of archival value to achieve archival film and on the quality control and archival storage conditions necessary to achieve stable images and media permanence. Can also be adopted by organizations wishing to retain microfilm for lengthy periods of time.

Guidelines for Records Created under a Public Key Infrastructure Using Encryption and Digital Signatures
Source: Library and Archives Canada
Description: Provides current input to the Information Strategy, Service Delivery Strategy, and Information and Application Architecture. Also provides guidance on the management of Information Assets, Long-Term Availability, Understandability and Usability of Records, and Transfer of Archival Records to the Library and Archives of Canada.

Managing cartographic, architectural and engineering records in the Government of Canada
Source: Library and Archives Canada
Description: A comprehensive guide that describes all the aspects of managing cartographic, architectural and engineering records.

Guidelines for Managing Recorded Information in a Minister's Office
Source: Library and Archives Canada
Description: Guidelines for design and operation of systems for managing recorded information in a minister's office, according to legislative requirements and the needs of ministers and their staff. Refers to a suggested Information Classification System and Security of Information.

Records Tools
Source: Environmental Protection Agency, USA
Description: A good set of instructions and tools for managing and disposing of records, including specific guidance on emails.

Privacy Guidelines - General
Source: Treasury Board of Canada Secretariat
Description: Guidelines for public servants in their day-to-day administration of the Privacy Act.

Privacy Impact Assessment Guidelines: A Framework to Manage Privacy Risks
Source: Treasury Board of Canada Secretariat
Description: Presents a comprehensive framework to conduct a Privacy Impact Assessment (PIA). The PIA ensures that privacy principles and legislation are considered and adhered to throughout the lifecycle of a new program, service or initiative and where appropriate, for existing initiatives undergoing service transformation or redesign.

Year 2000 Initiatives: Record Keeping Guidelines for the Government of Canada
Source: IM Forum's Year 2000 Record Keeping and Archives Working Group
Description: Provides a model subject classification system for Year 2000 records that can be used as a guide for building new classifications systems.

Securing Publicly Available Information
Source: Office of Critical Infrastructure Protection and Emergency Preparedness (OCIPEP)
Description: Assists security professionals in identifying risk management strategies for sensitive information that, if in the public domain, could place critical infrastructure (CI) at greater risk. Owners and operators of CI are encouraged to consider these criteria when deciding whether information should be made available to the public via the Internet or through other means.

Networked Electronic Publications Policy and Guidelines
Source: Library and Archives Canada
Description: Given Library and Archives Canada's (LAC) mandate to preserve the Canadian published heritage, simply acquiring the right to point or link to an electronic publication stored at the publisher's site is not sufficient to ensure the long-term accessibility and preservation of Canadiana items. LAC must obtain an electronic copy of any electronic publication selected for its permanent collections. By acquiring an electronic publication from the originator as soon as it becomes published, the LAC is assured of preserving the integrity of a publication as originally released. The LAC is also able to verify and ensure that the electronic publication is in a form that is readable by standard software and therefore accessible for current and future generations of readers and researchers.

Guidelines for reporting machine-readable accessions to the National Library's Union Catalogue
Source: Library and Archives Canada
Description: Provides direction for the submission of MARA (Machine-Readable Accessions) records to the Library and Archives Canada's automated Union Catalogue.

Legal Deposit: Preserving Canada's Published Heritage
Source: Library and Archives Canada
Description: Legal Deposit is the means by which a comprehensive national collection is gathered together as a record of the nation's published heritage and development. Canadian publishers are required to send two copies of all books, pamphlets, serial publications, microforms, spoken word sound recordings, videorecordings, electronic publications issued in physical formats, such as CD-ROM, CD-I, computer diskette, etc, and one copy of musical sound recordings and multi-media kits they publish, to Library and Archives Canada.

The Personal Information Protection and Electronic Documents Act and the Canadian Archival Community: A Guide and Commentary
Source: Privacy and Information Policy Consultants
Description: A series of introductory points set the stage for the analysis that follows in this guide and commentary, which focuses on the relationship between the Canadian archival community and privacy or data protection legislation.

Managing Your Information: Justice Sector Information Management Policy Guidebook
Source: Ministry of Justice, New Zealand
Description: Provides good practice principles for the management of information throughout its lifecycle, a model policy for agencies to adapt and a memorandum of understanding for justice sector agencies sharing information.

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