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Information Management - Information Matters

Resources for Stage 4: Use and Dissemination

Common Look and Feel Self-Assessment Guide
Source: Treasury Board of Canada Secretariat
Description: Helps departments and agencies determine the compliance level of their Internet Web sites with the Common Look and Feel Standards.

Privacy Guidelines - General
Source: Treasury Board of Canada Secretariat
Description: Guidelines for public servants in their day-to-day administration of the Privacy Act.

Privacy Impact Assessment Guidelines: A Framework to Manage Privacy Risks
Source: Treasury Board of Canada Secretariat
Description: Presents a comprehensive framework to conduct a Privacy Impact Assessment (PIA). The PIA ensures that privacy principles and legislation are considered and adhered to throughout the lifecycle of a new program, service or initiative and where appropriate, for existing initiatives undergoing service transformation or redesign.

Increasing Information Sharing Effectiveness: A Capability Assessment Model for the Justice Enterprise
Source: The Center for Technology in Government, University at Albany/State University of New York
Description: This project will contribute to more effective information sharing in the justice enterprise by developing a model for assessing the information sharing capability of justice organizations. It also addresses the strategies needed for building organizational and interorganizational capability.

IM Forum Information: Imaging
Source: IM Forum
Description: Explores all the IM issues surrounding the lifecycle of image assets.

Federal Records Centres Users' Guide
Source: Library and Archives Canada
Description: Provides criteria for the eligibility of storing records as well as procedures for preparing records and gaining access to them. Also provides guidance to departments on the development of a Records Accommodation Plan and Records Disposal Plan.

Guidelines for Records Created under a Public Key Infrastructure Using Encryption and Digital Signaturese
Source: Library and Archives Canada
Description: Provides current input to the Information Strategy, Service Delivery Strategy, and Information and Application Architecture. Also provides guidance on the management of Information Assets, Long-Term Availability, Understandability and Usability of Records, and Transfer of Archival Records to Library and Archives Canada.

Guidelines for Records Created under a Public Key Infrastructure Using Encryption and Digital Signatures
Source: Library and Archives Canada
Description: To facilitate the development of electronic communication at all levels, the federal government has implemented a Public Key Infrastructure (PKI), which enables documents in electronic form to be encrypted and to carry a digital signature. All such electronic documents potentially can be designated records within the meaning of the Library and Archives Canada Act, and therefore be identified for transfer to Library and Archives Canada at the end of their operational retention period. To explain its position and assist institutions in the management and disposal of records created under a Public Key Infrastructure using encryption and digital signatures, Library and Archives Canada has prepared some helpful guidelines.

Accessibility Standards
Source: Library and Archives Canada
Description: Promotes accessibility for people using assistive technology and makes Web content more available to all users, no matter what platform they are using or the conditions of their current environment.

How to Provide Alternative Formats
Source: Treasury Board of Canada Secretariat
Description: Helps departments ensure that alternative formats are available for people using assistive technologies.

Electronic Publishing: Guide to Best Practices for Canadian Publishers
Source: Library and Archives Canada
Description: Provides publishers with an introduction to the pros and cons of various approaches to electronic publishing. Through the use of hyperlinks, it highlights examples of some of the most creative and efficient uses of new media technology for publishing, and points to sites maintained by organizations that provide resources for online publishers. Excellent examples of how to make documents more usable.

Business Resumption Planning - Security
Source: Treasury Board of Canada Secretariat
Description: Technical standards to provide for timely and cost-effective resumption of essential business operations in the event of a disruption.

Managing Audio-visual Records in the Government of Canada
Source: Library and Archives Canada
Description: This document contains advice on how to identify, organize, protect and dispose of audio-visual records. The Appendices contain a sample audio-visual record form, a list of suppliers, a glossary of audio-visual terms and a reading list.

Managing Photographic Records in the Government of Canada
Source: Library and Archives Canada
Description: This document contains detailed guidance on the life cycle management of a variety of photographic materials generated or collected by government institutions. It is designed for photo custodians, communications specialists and others concerned about the care and handling of photographic materials.

An Approach to Managing Internet and Intranet Information for Long-Term Access and Accountability
Source: IM Forum's Internet and Intranet Working Group
Description: Responds to the need for government-wide direction on managing records and publications within departmental networked facilities, including the Internet, intranets and extranets. Also see the implementation guide below.

Managing Internet and Intranet Information for Long-Term Access and Accountability - Implementation Guide
Source: IM Forum's Internet and Intranet Working Group
Description: This is the implementation guide that suports the Approach to Managing Internet and Intranet Information for Long-Term Access and Accountability.

Year 2000 Initiatives: Record Keeping Guidelines for the Government of Canada
Source: IM Forum's Year 2000 record Keeping and Archives Working Group
Description: These guidelines provide a model subject classification system for Year2000 records and guidance on Documentation Standards, Retention Plans, Disposition Submissions, Migration and Conservation Activities, and Transfer of Archival Records to Library and Archives Canada.

Securing Publicly Available Information
Source: Office of Critical Infrastructure Protection and Emergency Preparedness (OCIPEP)
Description: Assists security professionals in identifying risk management strategies for sensitive information that, if in the public domain, could place critical infrastructure (CI) at greater risk. Owners and operators of CI are encouraged to consider these criteria when deciding whether information should be made available to the public via the Internet or through other means.

Records Management Publication Series
Source: New Brunswick Provincial Archives
Description: Provides reference publications that are part of the Provincial Archives Records Management Publication series: Classification Plan and Retention Schedules for Administrative Records, Guidelines for Managing Files and Directories on the LAN, Guidelines for Electronic Imaging, Standard for Departmental Use of Electronic Imaging, Guidelines for Electronic Recordkeeping, Email Guidelines, Guidelines for Departmental Records Management Programs, How to request transfer of boxes, Email - What to keep and delete, Guidelines for the Legal Admissibility of Electronic Records, Municipal Records Authority Publications, Using Records Centre Services, Records Retention and Disposition Schedule.

Records Tools
Source: Environmental Protection Agency, USA
Description: A good set of instructions and tools for managing and disposing of records, including specific guidance on emails.

Managing Your Information: Justice Sector Information Management Policy Guidebook
Source: Ministry of Justice, New Zealand
Description: Provides good practice principles for the management of information throughout its lifecycle, a model policy for agencies to adapt and a memorandum of understanding for justice sector agencies sharing information.

Electronic Publishing: Guide to Best Practices for Canadian Publishers
Source: Library and Archives Canada
Description: Provides publishers with an introduction to the pros and cons of various approaches to electronic publishing.

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