Library and Archives Canada
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Information Management Publications

The products described in this list respond to identified government-wide needs for guidance concerning the management of government records. Certain documents were developed by the Office of Government Records as internal working documents to support either working groups or the endeavours of partners who invested in certain projects.

Note: Most titles may be downloaded electronically in a variety of formats.

Paper copies of those unavailable in electronic format may be ordered by indicating the number of copies required in the box located on the left. After marking the documents you wish to order, go to mailing information and complete the form in order that the marked documents can be forwarded to you by mail.

Downloadable Formats

Guidelines for Computer File Types, Interchange Formats and Information Standards
This document has been replaced by the following (October 2010):
Local Digital Format Registry (LDFR) [PDF 1,316 KB]

Information Management Capacity Check Tool and Methodology (May 2003)
(Available in electronic format only)

The IM Imperative for E-Government
(9 October 2002)
(Available in electronic format only)

The Personal Information Protection and Electronic Documents Act (the Act) and the Canadian Archival Community: A Guide and Commentary (25 September 2002)  
(Available in electronic format only)

Version: [ Adobe Acrobat 169K ]

Case for Action For an Information Management Strategy For the Government of Canada (2002)
(available in electronic format only)

This Case for Action discusses the importance of information management in the Government of Canada and proposes that a strategy be developed to improve the government's information management infrastructure.

Version: [ MSWord 647K ] [ PDF 83 K ]

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The purpose of these guidelines is to assist in the design and operation of systems for managing recorded information in a minister's office. It provides practical guidance that meets legislative requirements and the needs of ministers and their staff. 1992. Bilingual format; 59E/59F pages.

Version: [ Adobe Acrobat 143K ] [ MSWord 542K ]


This document includes a statement of generic requirements for thesauri in government, an outline on how a thesaurus can be used in government, how its use relates to the information management environment, a list of factors to consider in assessing thesauri, a checklist of standards, a bibliography on thesaurus, a definition of concepts, and an inventory of thesauri and controlled vocabularies in government. Prepared by Library and Archives Canada for the TBITS -- Thesaurus Standards Working Group, October 1996. Bilingual format; 146E/149F pages.

Version: [ MSWord 844K ] [ Zip 102K ]


This document contains advice on how to identify, organize, protect and dispose of audio-visual records. The Appendices contain a sample audio-visual record form, a list of suppliers, a glossary of audio-visual terms and a reading list. National Archives of Canada, 1996. Bilingual format; 26E/30F pages.


This document contains detailed guidance on the life cycle management of a variety of photographic materials generated or collected by government institutions. It is designed for photo custodians, communications specialists and others concerned about the care and handling of photographic materials. National Archives of Canada, 1993. Bilingual format; 43E/41F pages.

Guidelines for Microfilming Records of Archival Value

This document provides guidance to government institutions on microfilming records of archival value to achieve archival film and on the quality control and archival storage conditions necessary to achieve stable images and media permanence. These guidelines can also be adopted by organizations wishing to retain microfilm for lengthy periods of time. Library and Archives Canada, 2005.


This document is of interest to records managers and administrative staff involved in the development or modification of administrative classification systems and of particular value to those involved in developing such systems in new organizations. It describes a framework that can be applied in the Government of Canada for the development of a classification system for administrative records. It contains a template that can be used to accelerate the development of the structure and naming conventions for the system. National Archives of Canada, 1993. Bilingual format; 61E/61F pages.

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