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The Human Resources Management Function covers records of sub-functions and activities related to staffing, training and development, performance assessment, occupational safety and health, staff relations, compensation and benefits, human resources planning and utilization, classification, official languages, and employment equity.
Records not authorized for disposition
Except for the Personnel files of former civilian employees of the Government of Canada, all other records covered in this Function are authorized for disposition by government institutions in the Multi-Institutional Disposition Authority Number 98/005 covering the Human Resources Management Function. More obvious in this Part is the presence of records containing personal information for which, when described in Standard Banks published in Info Source: Sources of Federal Employee Information, the retention guidelines are replaced with Retention and Disposal Standards which must be adhered to.
The Personnel files - or career files - of former civilian employees of the Government of Canada, once transferred to the National Archives of Canada by government institutions, are retained and disposed of by the Federal Records Centre, National Capital Region according to Records Disposition Authority 98/018 covering the Personnel files of former civilian employees of the Government of Canada.
Offices of Primary Interest
The Retention Guidelines do not apply to records of Offices of Primary Interest "OPIs", or central agencies, in the pursuance of their mandated role in the area of Human Resources Management on behalf of the Government of Canada. Examples of such government bodies are the Treasury Board Secretariat and the Public Service Commission, and any other institution mandated to perform, in full or in part, a Human Resources Management function on behalf of the Government of Canada. The Retention Guidelines do apply, however, to such organizations= internal human resources management records.
Use of the Retention Guidelines should be in accordance with the proposals contained in the Introduction. For additional information on the disposition of records of this Function, the Multi-Institutional Disposition Authority, Number 98/005, covering the Human Resources Management Function should be consulted.
Human Resources Management Function Table [PDF 75 KB]