The scope of MIDA 2010/003 covers all information resources, in all media and locations, that may not be disposed of without the written consent of the Librarian and Archivist of Canada according to section 12. (1) of the Library and Archives Canada Act.
The scope of MIDA 2010/003 excludes:
This MIDA provides for on-going disposition of information resources described in Section A.3.
Relationship to other authorities
This MIDA fully supersedes the Authority for the Destruction of Transitory Records (90/000) for a government institution as soon as that institution becomes fully compliant with the requirements under the Directive on Recordkeeping outlined in Section A.1 above.
In any case, the Authority for the Destruction of Transitory Records (90/000) will be fully revoked effective June 1st, 2014, in keeping with the timeframe for the implementation of the Directive; MIDA 90/000 may not be used by any government institution after that date.
Apart from the exception described in Section A.5, this MIDA has no impact on other Records Disposition Authorities (RDAs). As a result, institutions shall continue to apply the Terms and Conditions of all applicable RDAs.
Other Records Disposition Authorities (RDAs) may preclude the application of this MIDA, as outlined in Section C.1(2)
Relationship to rules, court or tribunal orders, or provisions in other Acts
Nothing in this MIDA shall be taken or deemed to authorize the retention, the transfer, destruction or other disposition of any government information resource in contravention of a rule or order of a court or tribunal or in contravention of an express provision in any other Act (e.g. Canadian International Trade Tribunal Act, Federal Court Rules, Access to Information Act, Privacy Act).
The following definitions shall apply within the context of this MIDA:
"Information resources" (Ressources documentaires): Any documentary material produced in published and unpublished form regardless of communications source, information format, production mode or recording medium. Information resources include textual records (memos, reports, invoices, contracts, etc.), electronic records (e-mails, databases, internet, intranet, data, etc.), new communication media (instant messages, wikis, blogs, podcasts, etc.), publications (reports, books, magazines), films, sound recordings, photographs, documentary art, graphics, maps, and artefacts. (Source: TBS Directive on Recordkeeping, 2009)
"Information resources of business value" (Ressources documentaires à valeur opérationnelle): Are published and unpublished materials, regardless of medium or form, that are created or acquired because they enable and document decision-making in support of programs, services and ongoing operations, and support departmental reporting, performance and accountability requirements. (Source: TBS Directive on Recordkeeping, 2009)
Disposal of information resources
GC institutions may dispose of all transitory information resources described in the scope of this MIDA as defined in Section A.3, except those records of business and/or archival value identified through the process outlined in Section C, without further reference to Library and Archives Canada.
Obligation to agree to all terms and conditions of this MIDA
Government institutions, as a condition for using and applying this MIDA, shall agree to all terms and conditions of the Authority.
Obligation to convey the provisions of this MIDA
To ensure the integrity of its application, government institutions shall convey the provisions of this MIDA to all those responsible for its application.
Government institutions shall follow all steps outlined in the process below in order to apply this MIDA. The application of the MIDA occurs at the end of the process, in Section C.1(3)b.
If the information resources fall under either or both of the above two categories, then the MIDA cannot be applied.
In this situation, GC institutions must wait until the written consent of the Librarian and Archivist has been obtained through an authorized records disposition instrument (e.g. an RDA) in order to dispose of these information resources.