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Guidelines for Identifying the Business Value of Information Resources

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Table of Contents

• Identifying the Business Context
• Business Process and Business Needs Analysis
  • Scope and Extent
  • Business Modelling or Mapping
  • Mapping or Modelling the Sequence of Actions
• Establishing the Business Value Criteria for Government of Canada Information Resources
• Declaration of Business Value

Business Value Continuum

(From left to right)

Creating (unstructured Information)
Desktop
Information (interventions)

Capturing
Departments – 100%
recordkeeping requirements
Declaration of Business Value
Metadata for Corporate Content and Administration

Using – 75%
Information Resources of Short-Term Business Value
Audit Cycle (years 1 to 7)

Keeping (7 to 30+ years) – 25%
Information Resources of Ongoing value

Preserving – 3%
Enduring Information Resources
LAC

Declaration of Business Value

These factors contribute to a declaratory process within departments that identifies and determines the point at which information resources of business value for government departments are captured and managed within a departmental repository. These declared information resources of business value are managed and maintained according to departmental policies, business rules and processes, and tools.

Figure 1:

This figure identifies information resources within a government department and highlights the declaratory process as a documentary event – in which information resources of business value are captured in a repository.

Information resources of business value that identify and account for processes leading to a business transaction of business result can be divided into three groups serving three primary purposes: compulsory; prescriptive accountability; and contextual.

At the centre of the diagram, is Evidence. Declared information resources structured and managed in a repository fall into one of three categories: prescriptive accountability, compulsory, and contextual. The Declaratory process triages information resources managed at the desktop, in a shared workspace, etc. frequently in an informal and unstructured way.

Figure 2:

This figure identifies the three groups of information resources of business value: Compulsory Information Resources and Prescriptive Accountability Information Resources establish ongoing business coherence and continuity and provide a substantial part of any audit trail deemed necessary to account for operational decision-making and business results for a Program Activity. Contextual Information Resources supplement or enable the interpretation of Compulsory and Prescriptive Accountability Information Resources.

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