(From left to right)
Creating (unstructured Information)
Departments – 100%
Declaration of Business Value
Metadata for Corporate Content and Administration
Using – 75%
Information Resources of Short-Term Business Value
Audit Cycle (years 1 to 7)
Keeping (7 to 30+ years) – 25%
Information Resources of Ongoing value
Preserving – 3%
Enduring Information Resources
These factors contribute to a declaratory process within departments that identifies and determines the point at which information resources of business value for government departments are captured and managed within a departmental repository. These declared information resources of business value are managed and maintained according to departmental policies, business rules and processes, and tools.
This figure identifies information resources within a government department and highlights the declaratory process as a documentary event – in which information resources of business value are captured in a repository.
Information resources of business value that identify and account for processes leading to a business transaction of business result can be divided into three groups serving three primary purposes: compulsory; prescriptive accountability; and contextual.
At the centre of the diagram, is Evidence. Declared information resources structured and managed in a repository fall into one of three categories: prescriptive accountability, compulsory, and contextual. The Declaratory process triages information resources managed at the desktop, in a shared workspace, etc. frequently in an informal and unstructured way.
This figure identifies the three groups of information resources of business value: Compulsory Information Resources and Prescriptive Accountability Information Resources establish ongoing business coherence and continuity and provide a substantial part of any audit trail deemed necessary to account for operational decision-making and business results for a Program Activity. Contextual Information Resources supplement or enable the interpretation of Compulsory and Prescriptive Accountability Information Resources.