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Guidelines for Identifying the Business Value of Information Resources

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Table of Contents

  • Identifying the Business Context
  • Business Process and Business Needs Analysis
    • Scope and Extent
    • Business Modelling or Mapping
    • Mapping or Modelling the Sequence of Actions
  • Establishing the Business Value Criteria for Government of Canada Information Resources
  • Declaration of Business Value

Business Value Continuum

Flowchart indicating the basic framework and timeline for documents of business value from creation to preservation at LAC

(From left to right)

Creating (unstructured Information)
Desktop
Information (interventions)

Capturing
Departments 100%
recordkeeping requirements
Declaration of Business Value
Metadata for Corporate Content and Administration

Using 75%
Information Resources of Short-Term Business Value
Audit Cycle (years 1 to 7)

Keeping (7 to 30+ years) 25%
Information Resources of Ongoing value

Preserving 3%
Enduring Information Resources
LAC

Declaration of Business Value

These factors contribute to a declaratory process within departments that identifies and determines the point at which information resources of business value for government departments are captured and managed within a departmental repository. These declared information resources of business value are managed and maintained according to departmental policies, business rules and processes, and tools.

Graphical element comprised of 3 concentric circles that represent the concept of the progression of information resources from desktop creation to the preservation of records of enduring value.

Figure 1:

This figure identifies information resources within a government department and highlights the declaratory process as a documentary event in which information resources of business value are captured in a repository.

Information resources of business value that identify and account for processes leading to a business transaction of business result can be divided into three groups serving three primary purposes: compulsory; prescriptive accountability; and contextual.

At the centre of the diagram, is Evidence. Declared information resources structured and managed in a repository fall into one of three categories: prescriptive accountability, compulsory, and contextual. The Declaratory process triages information resources managed at the desktop, in a shared workspace, etc. frequently in an informal and unstructured way.

Detail from Figure 1, of the two circles at the centre of the graphic.  This represents the information resources that have been declared to have a business value.

Figure 2:

This figure identifies the three groups of information resources of business value: Compulsory Information Resources and Prescriptive Accountability Information Resources establish ongoing business coherence and continuity and provide a substantial part of any audit trail deemed necessary to account for operational decision-making and business results for a Program Activity. Contextual Information Resources supplement or enable the interpretation of Compulsory and Prescriptive Accountability Information Resources.

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