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ISO TC46/SC11: International Standards and the GC Directive on Recordkeeping

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The International Standards Organization (ISO) has over 200 technical committees (TC) developing standards in a range of subjects including:

• ISO TC46 (Information and documentation) has four Sub-committees that develop international standards in librarianship, archives and recordkeeping:

  • - SC04 Technical Interoperability
  • - SC08 Quality: Statistics and Performance Evaluation
  • - SC09 Identification and Description
  • - SC11 Archives and Records Management

  The work of these groups is reflected in the development of GC policy instruments, guidelines, and tools for librarianship and recordkeeping. For example:

• ISO TC46/SC11 – Scope: "Standardization of principles for the creation and management of documents, records, and archives as evidence of transactions and covering all media including digital multimedia and paper".
• ISO TC46/SC11 Membership: 40 + countries including public, private, academic sector archives and RK/RM organizations (e.g. LAC, NARA, BNF, NA (AUS), NA (NZ), ARMA), private consultants, national Standards Council bodies, etc.
• ISO TC46/SC11 Working Groups:
  • - Revision of ISO 15489 as a management system standard for records;
  • - Metadata for records
  • - Work process analysis for records;
  • - Long-term preservation of e-records;
  • - Digitization of records;
  • - Digital records conversion and migration;
  • - Risk assessment for records;
  • - Business continuity/vital records.

Benefits of ISO TC46 standards

• Provides a baseline for internationally recognized best practices in librarianship and recordkeeping;
• Ensures consistent levels of quality, performance, reliability;
• Enables better communication nationally and internationally;
• Influences key Canadian objectives in librarianship and recordkeeping;
• Enhances business procedures and methodologies to support innovation, research, and greater Canadian economic prosperity.

Influence of international standards on the GC Directive on Recordkeeping

ISO 15489 – Records Management
Provides guidance on creating, capturing and managing records in public, private, and academic organizations.

ISO 26122 – Work Process Analysis for Records
Provides a method for identifying the critical points of a business process when records should be made and retained.

ISO 23081 – Metadata for Records
Provides concepts and principles for creating, implementing, and managing metadata for records.

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