If you are not satisfied with any of the answers to the above questions, your institution may be in a vulnerable position.
Leaving records unmanaged or partially managed invites risk and leave the institution susceptible to accountability failures related to:
Unmanaged legacy records
Partly managed legacy records
Library and Archives Canada has developed two approaches for unmanaged and partially managed legacy business records:
The Risk-Based Approach (RBA)
The RBA method is an expedited approach that is "risk-based" because of the emphasis on box-level, not file level, description. The RBA methodology is applied according to agreed up Disposition Rules. The Risk-Based Approach is essentially a method of triaging through backlogs of neglected records to salvage those of business or archival value, while disposing of those found to be of no enduring value, thus freeing up valuable storage space.
The Clearing the Path (CTP)
The CTP approach assists institutions in the identification and segregation of archival records in their partially managed legacy backlog. The CTP approach provides interpretation and advice on the application of Records Disposition Authorities (Institution-Specific Disposition Authorities and Multi-Institutional Disposition Authorities). A streamlined disposal process will help to determine which records may be disposed, which records should be transferred to LAC and which records should be retained by institutions for their continuing business value. Disposition tools developed during this approach will also help institutions prevent the accumulation of legacy backlogs in the future.
The Risk-Based Approach
Clearing the Path
Both approaches to legacy management result in substantial cost savings to the institution and the freeing up of valuable storage space.
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