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Multi-Institutional Disposition Authorities

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The Librarian and Archivist of Canada issues Multi-Institutional Disposition Authorities (MIDAs) to enable government institutions subject to the Library and Archives of Canada Act to dispose of records common to all or a multiple number of government institutions.

96/021 Institutional Records in the Office of a Minister
With the exception of general correspondence all records in all media created or acquired by the office of a Minister should be transferred to LAC.

96/022 Records of Deputy Heads of Government Institutions
With the exception of general correspondence, all records in all media created/acquired by the deputy head of an institution are to be transferred to LAC.

96/023 Electronic Imaging Systems
Identifies the conditions under which source records can be destroyed after scanning into an electronic imaging system.

96/024 Poster Creating Areas of Government Institutions
Authorization for the transfer of two (2) copies of every poster or broadside created by/for the institution at the time of printing/creation.

98/001 General Administration Function
Subject to certain conditions, all records created, collected, or maintained in support of the General Administration Function of the Government of Canada may be destroyed.

98/005 Human Resources Management Function
Subject to certain conditions, all records created, collected, or maintained in support of the Human Resources Management Function of the Government of Canada may be destroyed.

99/003 Material Management Function
Subject to certain conditions, all records created, collected, or maintained in support of the Material Management Function of the Government of Canada may be destroyed.

99/004 Comptrollership Function
Subject to certain conditions, all records created, collected, or maintained in support of the Comptrollership Function of the Government of Canada may be destroyed.

2001/002 Real Property Management Function
Subject to certain conditions, all records created, collected, or maintained in support of the Real Property Management Function may be destroyed.

2001/004 Audio-Visual (AV) Records Stored on Behalf of Client Departments
Authorization for the transfer to LAC of certain AV Records Stored on Behalf of client institutions by Public Works and Government Services Canada (PWGSC).

2005/006 Operational Case File Records
Authorization for the disposal either by destruction or transfer to LAC of operational case files which meet a three-part definition cannot be disposed of under this authority, but instead must be covered by an Institutional Specific Disposition Authority (ISDA).

2008/007 Surplus Publications in Government of Canada Institutions
Subject to certain conditions, surplus publications under the control of Government of Canada institutions may be destroyed or redistributed when institutions decide that these publications have no further operational value.

2009/001 Records Provided in Confidence to a Government Institution for the Purpose of Prosecuting or Defending the Interests of the Government of Canada in Dispute Resolution
Subject to certain conditions, records provided in confidence in some cases of litigation may be destroyed or alienated to another institution.

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