Library and Archives Canada
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Setting Retention Specifications for Information Resources
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Okay, keeping records is the right thing to do …but for how long?
What's involved?
Email message
Paper files and folders
Room filled with servers for electronic files
What are the considerations? (Why do it?)
Woman in front of a computer terminal
- Citizen's rights
- Accountability
- Protecting the Government of Canada
- Business needs
- Costs
How does it work?
Hourglass
How do we decide?
Research then Consultation then Decision
What is the result?
Retention Specifications for Departmental Information Resources
Approved: 1 March 2009
| Document Type | Function-based Context | Case Context | Retention Period and Initiator | Disposition | ||||
|---|---|---|---|---|---|---|---|---|
| OPI | OCI | Others | OPI | OCI | Others | |||
| Agreement for the Transfer of Archival Records | Collection Management - Acquire - Obtain |
NRCan - ESS |
Two years after records removed from the collection | Two years after first transfer | Do not retain | Transfer | Destroy | Destroy |
