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BASCS Guidance

Operational Functions Model

Introduction

Each Government of Canada institution encompasses the common administrative functions of Finance Management, Human Resources Management, Real Property Management, Materiel Management and General Administration, in addition to its core Operational functions. These Operational functions will be unique to the institution. Classifications systems such as BASCS must be mapped out for each individual Operational function within the institution.

In the future, LAC will strive to provide BASCS models for common specialized functional areas, such as scientific research, that affect multiple Government of Canada institutions. Click here to check the status of sample Operational functional models for common specialized functions.

Links to relevant Operational functions policies and legislation

Each Operational function will have unique policies, legislations or documents that affect its function. Research must be undertaken by information specialists who are developing new functions-based classifications schemes such as those proposed in BASCS. In addition, there are a number of common laws, policies and publications relating to all functions within the Government of Canada that must be considered in the development process.

Common legislation:

Common Treasury Board Secretariat policies and publications:

A search for links to any policies that may be related to your specific Operational function can be undertaken by accessing the Treasury Board website, while links to any legislation that may be related to your specific Operational function can be researched on the Justice Canada website.

Operational Sub-functions

The sub-functions, activities and transactions of each unique Operational function must be developed independently by the responsible institution. Examples of Operational classification structures will be extracted from implementations as they are undertaken by departments. Click here to check the status of sample Operational functional models.

Operational Function Business Process Model

Creating a meaningful and effective classification system that meets the needs of the user community is the key goal of this BASCS initiative. Since each institution's Operational functions are usually unique, the business process associated with each Operational function must be mapped to provide the foundation for the BASCS classification system.

Refer to your research and consultation process results to identify the sequential sub-functions within your specific Operational function's business process model. These sub-functions provide the foundation for BASCS classifications related to that specific Operational function. Examples of business process models can be found in the pages on common administrative functions such as Finance Management, Human Resources Management, Real Property Management or Materiel Management.

Visit BASCS Methodological Background: Business Process Modeling to help you develop a functional business process model that reflects each one of your unique Operational functions. Also, you can use the template to demonstrate the business process of a function located at: BASCS Support Tools: BASCS Business Process Template.

Operational Sub-function Business Process Model

A number of sequential activities in each sub-function need to be identified for the each unique Operational process. These activities will provide the next level of BASCS classifications related to the specific Operational function. Refer to the sections on common administrative functions such as Finance Management, Human Resources Management, Real Property Management or Materiel Management for examples of sub-function business process models to help you develop a sub-function business process model that reflects each of your unique Operational functions.

Visit BASCS Methodological Background: Business Process Modeling to help you develop a functional business process model that reflects each one of your unique Operational functions. Also, you can use the template to demonstrate the business process of each sub-function within a function located at: BASCS Support Tools: BASCS Business Process Template.

Sample Conversion Plans for Operational Records

Sample conversion plans for Operational records will be appended as they become available. Click here to check the status of sample conversion plans.

The Guide includes a sample classification structure for an operational function developed in partnership with a Government of Canada institution. This example is intended to help departments make the connection between the BASCS methodology and practical implementation of a classification system for operational functions of their own institutions.

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