Government

Guidelines for the Transfer of Civilian Personnel Files

Download Freeware

Employee Personnel Records are retained by the current employing institution until December 31st of the year the employee is struck off strength, plus one year after the last administrative use. The guidelines below provide the necessary direction, both for transferring files and for requesting file returns.

Questions about this service may be directed to 1-204-983-4495 or by e-mail at supciv@bac-lac.gc.ca.

• Guidelines for Transfer of Civilian Personnel Files
  HTML
• Appendix A - Spreadsheet for New Accessions
  HTML | [Excel version - 22 KB]
• Appendix B - Civilian File Request Form
  HTML | [Excel version - 17 KB]