Section 2 - General Retention Guideline - General Administration Function
General Retention Guideline
Caution: For purposes of maintaining an audit trail of transactions in accordance with the Policy on Electronic Authorization and Authentication and the Policy on Internal Audit, it may be prudent to retain those records for a standard period of time; that is, 6 fiscal years for all financial transaction records. Each institution should carefully consider their practices and decide which records should be kept for the 6 year period.
TBS 1996 "Policy on Electronic Authorization and Authentication" www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=12206
states that the "electronic authorization and authentication system and processes should be designed to ensure complete auditability. The audit trail should include data and files required to reconstruct the sequence of events and transactions processed"
TBS "Policy on Internal Audit" - July 1, 2009 http://publiservice.tbs-sct.gc.ca/pol/doc-eng.aspx?id=16484§ion=text#cha1
states that "Deputy heads of all departments are responsible for ensuring that the audit committee receives all of the information and documentation needed or requested to fulfil its responsibilities, subject to applicable legislation"