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Retention Guidelines for Common Administrative Records of the Government of Canada

Section 1, Part 5

Human Resources Management Function
(Function-based arrangement)

Table of Contents

Section 1 - Introduction
1.1 General
1.2 Disposition
1.3 Scope
1.4 Offices of Primary Interest and Offices of Collateral Interest
1.5 Personal Information
1.6 Retention Period Guidelines
1.7 Guidance

Section 2 - General Retention Guideline - Human Resources Management Function
2.1 Policy and Procedure records
2.2 Routine Records
2.3 Personnel (employee) File

Section 3 - Exceptions to General Retention Guideline
3.1 Staffing
Recruitment and Promotion
Probation
Deployments, Assignments and Secondments
Recourse
Employment Equity (as it relates to Staffing)
Staffing Bilingual Positions

3.2 Training and Development
Training and Development
Development of Supervisors, Managers, and Executives

3.3 Performance Assessment
Performance Assessment

3.4 Occupational Safety and Health
Occupational Safety and Health
Employee Assistance Programme (EAP)
Working Conditions

3.5 Staff Relations
Collective Bargaining
Designation Process
Recourse
Disciplinary and non-Disciplinary Demotion or Termination of Employment
Strikes
Union Dues Check Off
Transfer of Pregnant Employees
Values and Ethics Code for the Public Service

3.6 Compensation and Benefits
Compensation - Terms and Conditions
Compensation - Salary Administration Policy
Compensation - Rates of Pay
Compensation - Special Assignment Pay Plan
Compensation - Retirement Planning
Compensation - Employee Services ¹
Compensation - Pay Administration
Benefits - Life Insurance
Benefits - Health Insurance
Benefits - Sick Leave and Long-Term Disability Insurance
Benefits - Compensation for Work-Related Injury or Death
Benefits - Maternity Benefits

3.7 Human Resource Planning and Utilization
Human Resource Planning
Human Resource Utilization

3.8 Classification
Classification System
Classification Delegation
Classification - Training and Accreditation ²
Classification Grievances

3.9 Official Languages
Service to the Public (Communications with the Public)
Language of Work
Equitable Participation
Programme Management

3.10 Employment Equity
Employment Equity
Provision of services for Employees with Disabilities

3.11 Special Programmes
Work Force Adjustment
Termination of Employment Due to Alternative Delivery Situations
Awards including Incentive Award Plan, Award Plan for Inventors and Innovators, Scholarships
Workplace Day Care Centres
Executive Group

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¹ LAC team feels the activities identified in the MIDA for this sub-function already fall under General Administration Function and Comptrollership. As such, we felt it best to remove in order to avoid duplication.

² LAC team felt as this was regarding training and development is more appropriately belonged with the sub-function of "Training and Development."

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