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Appendix C: Records Management Metadata Element Concordance

Government of Canada Records Management Metadata Standard

Record Keeping Metadata Requirements for the Government of Canada

Dublin Core Metadata Elements13

Common Look and Feel Standard 6.3
(Five mandatory elements)

Access Rights

Access Rights

Rights

-

Addressee

Designated Recipient

-

-

Agent Individual Identifier

-

-

-

Agent Individual Name

-

-

-

Agent Institution Name

-

-

-

Agent Institutional Entity

-

-

-

Agent Position Title

-

-

-

Agent Role

-

-

-

Aggregation

-

-

-

Approved By

Signed By

-

-

Approved Date

Date

Date

Date

Compound Record Links

-

Relation

-

Container

-

-

-

Container From Date

-

-

-

Container To Date

-

-

-

Creator*

Author

[adopted]

Creator

Data Format

Format

Format

-

Description*

Description

[adopted]

-

Disposition Action

Disposition Action

-

-

Disposition Authority

-

-

-

Encryption Description

-

-

-

Encryption Status

-

-

-

Essential Status

Essential Status

-

-

Event Date/Time

Disposition Date

Date

Date

Event Description

-

-

-

Event Type

History

-

-

File Code

Subject Code

-

-

File Name

Subject Name

-

-

Format Extent

Format

Format

-

Format Medium

Format

Format

-

Identifier*

Document Number

[adopted]

-

Language*

Language

[adopted]

Language

Location

Location

-

-

Office of Primary Interest

Departmental Identifier, Organization

-

-

Record Date

Date

Date

Date

Record Locked

Final

-

-

Releasable To

-

-

-

Retention Period

Retention Period

-

-

Retention Trigger

Retention Trigger

-

-

Retention Trigger Date

-

-

-

Security Clearance

-

-

-

Sensitivity

Security

-

-

Subject*

-

[adopted]

Subject

Supplemental Markings

-

-

-

Title*

Title

[adopted]

Title

Trustee Individual Name

Trustee

-

-

Trustee Institution Name

Departmental Identifier

-

-

Trustee Institutional Entity

Organization

-

-

Type*

Type

[adopted]

-

Usage Conditions

-

Rights

-

-

Preservation and Migration History14

-

-

-

-

Contributor

-

-

-

Coverage

-

-

-

Publisher

-

-

-

Source

-

-

-

Audience

-

* Indicates a Dublin Core element adopted by the GC RMMS. Consequently, the element is referenced by the Dublin Core namespace.


13. Includes the original 15 elements from the Dublin Core Metadata Element Set, Version 1.1 (December 20, 2004), plus Audience. Does not include any refinements. [adopted] appears in the cells for those Dublin Core elements adopted by the GC RMMS, namely, Creator, Description, Identifier, Language, Subject, Title and Type. In such cases a mapping is not applicable since the Dublin Core elements have been integrated into the GC RMMS.

14. The importance of preservation warrants considerable study; hence, elements pertaining to preservation are outside the scope of this edition of the GC RMMS.

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