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Appendix E: Element Linkages

The table below summarizes linkages between/among elements.

The following information is useful for the interpretation of the table:

M = Mandatory MA = Mandatory, if applicable O = Optional

* Indicates the element is mandatory at record level or mandatory at file level. Must be mandatory for at least one level; may be mandatory at both levels.

** Indicates the element is mandatory, if applicable, at record level or mandatory, if applicable, at file level. Must be mandatory, if applicable, for at least one level; may be mandatory, if applicable, at both levels.

*** Security Clearance applies to the individual only and not to the record level or file level, hence values do not appear in the cells in this table. However, it is a mandatory element for records management purposes. Refer to Security Clearance table within the body of the text for additional information.

Current Element: Linked To:
Element Reference Number Element Obligation Element Reference Number Element Obligation
Record Level File Level Record Level File Level
8.1 Access Rights M M 8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.26 Event Type M M
8.41 Security Clearance*** - -
8.42 Sensitivity M M
8.44 Supplemental Markings O O
8.2 Addressee M - - - - -
8.3 Agent Individual Identifier M M 8.4 Agent Individual Name O O
8.5 Agent Institution Name M M
8.6 Agent Institutional Entity O O
8.7 Agent Position Title O O
8.8 Agent Role M M
8.24 Event Date/Time M M
8.25 Event Description O O
8.26 Event Type M M
8.41 Security Clearance*** - -
8.4 Agent Individual Name O O 8.3 Agent Individual Identifier M M
8.5 Agent Institution Name M M
8.6 Agent Institutional Entity O O
8.7 Agent Position Title O O
8.8 Agent Role M M
8.24 Event Date/Time M M
8.25 Event Description O O
8.26 Event Type M M
8.41 Security Clearance*** - -
8.5 Agent Institution Name M M 8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.6 Agent Institutional Entity O O 8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.7 Agent Position Title O O 8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.8 Agent Role M M 8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.9 Aggregation M M 8.27 File Code M* M*
8.31 Identifier M M
8.10 Approved By O - 8.11 Approved Date O -
8.11 Approved Date O - 8.10 Approved By O -
8.12 Compound Record Links MA - 8.31 Identifier M M
8.13 Container - MA 8.14 Container From Date - MA
8.15 Container To Date - MA
8.27 File Code M* M*
8.33 Location M* M*
8.14 Container From Date - MA 8.13 Container - MA
8.15 Container To Date - MA
8.35 Record Date M -
8.15 Container To Date - MA 8.13 Container - MA
8.14 Container From Date - MA
8.35 Record Date M -
8.40 Retention Trigger Date MA** MA**
8.16 Creator M - - - - -
8.17 Data Format M - 8.26 Event Type M M
8.18 Description O O - - - -
8.19 Disposition Action M* M* 8.20 Disposition Authority - M
8.26 Event Type M M
8.34 Office of Primary Interest M* M*
8.38 Retention Period M* M*
8.20 Disposition Authority - M 8.19 Disposition Action M* M*
8.21 Encryption Description O - 8.22 Encryption Status O -
8.22 Encryption Status O - 8.21 Encryption Description O -
8.26 Event Type M M
8.42 Sensitivity M M
8.23 Essential Status M* M* 8.26 Event Type M M
8.27 File Code M* M*
8.34 Office of Primary Interest M* M*
8.45 Type O -
8.24 Event Date/Time M M 8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.25 Event Description O O
8.26 Event Type M M
8.25 Event Description O O 8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.24 Event Date/Time M M
8.26 Event Type M M
8.26 Event Type M M 8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.24 Event Date/Time M M
8.25 Event Description O O
8.27 File Code M* M* 8.13 Container - MA
8.23 Essential Status M* M*
8.26 Event Type M M
8.28 File Name M* M*
8.33 Location M* M*
8.38 Retention Period M* M*
8.28 File Name M* M* 8.27 File Code M* M*
8.29 Format Extent O - 8.26 Event Type M M
8.30 Format Medium M - 8.13 Container - MA
8.26 Event Type M M
8.33 Location M* M*
8.31 Identifier M M - - - -
8.32 Language M - - - - -
8.33 Location M* M* 8.13 Container - MA
8.26 Event Type M M
8.34 Office of Primary Interest M* M* 8.19 Disposition Action M* M*
8.26 Event Type M M
8.37 Releasable To MA MA
8.35 Record Date M - 8.15 Container To Date - MA
8.38 Retention Period M* M*
8.36 Record Locked M - 8.1 Access Rights M M
8.26 Event Type M M
8.37 Releasable To MA MA 8.26 Event Type M M
8.44 Supplemental Markings O O
8.38 Retention Period M* M* 8.26 Event Type M M
8.27 File Code M* M*
8.39 Retention Trigger M* M*
8.40 Retention Trigger Date MA** MA**
8.39 Retention Trigger M* M* 8.38 Retention Period M* M*
8.40 Retention Trigger Date MA** MA**
8.40 Retention Trigger Date MA** MA** 8.15 Container To Date - MA
8.35 Record Date M -
8.38 Retention Period M* M*
8.39 Retention Trigger M* M*
8.41 Security Clearance*** - - 8.1 Access Rights M M
8.3 Agent Individual Identifier M M
8.4 Agent Individual Name O O
8.42 Sensitivity M M
8.42 Sensitivity M M 8.1 Access Rights M M
8.26 Event Type M M
8.33 Location M* M*
8.37 Releasable To MA MA
8.41 Security Clearance*** - -
8.43 Subject O - - - - -
8.44 Supplemental Markings O O 8.37 Releasable To MA MA
8.45 Title M - - - - -
8.46 Trustee Individual Name M - 8.47 Trustee Institution Name O -
8.48 Trustee Institutional Entity O -
8.47 Trustee Institution Name O - 8.46 Trustee Individual Name M -
8.48 Trustee Institutional Entity O - 8.46 Trustee Individual Name M -
8.49 Type O - 8.38 Retention Period M* M*
8.50 Usage Conditions O O 8.1 Access Rights M M
8.37 Releasable To MA MA

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