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Appendix F: Records Management Metadata Element Concordance

Government of Canada Records Management Metadata Standard Record Keeping Metadata Requirements for the Government of Canada
(January 2001)
Dublin Core Metadata Elements13 Common Look and Feel Standard 6.3 (Five mandatory elements)
Access Rights Access Rights Rights -
Addressee Designated Recipient - -
Agent Individual Identifier - - -
Agent Individual Name - - -
Agent Institution Name - - -
Agent Institutional Entity - - -
Agent Position Title - - -
Agent Role - - -
Aggregation - - -
Approved By Signed By - -
Approved Date Date Date Date
Compound Record Links - Relation -
Container - - -
Container From Date - - -
Container To Date - - -
Creator* Author [adopted] Creator
Data Format Format Format -
Description* Description [adopted] -
Disposition Action Disposition Action - -
Disposition Authority - - -
Encryption Description - - -
Encryption Status - - -
Essential Status Essential Status - -
Event Date/Time Disposition Date Date Date
Event Description - - -
Event Type History - -
File Code Subject Code - -
File Name Subject Name - -
Format Extent Format Format -
Format Medium Format Format -
Identifier* Document Number [adopted] -
Language* Language [adopted] Language
Location Location - -
Office of Primary Interest Departmental Identifier, Organization - -
Record Date Date Date Date
Record Locked Final - -
Releasable To - - -
Retention Period Retention Period - -
Retention Trigger Retention Trigger - -
Retention Trigger Date - - -
Security Clearance - - -
Sensitivity Security - -
Subject* - [adopted] Subject
Supplemental Markings - - -
Title* Title [adopted] Title
Trustee Individual Name Trustee - -
Trustee Institution Name Departmental Identifier - -
Trustee Institutional Entity Organization - -
Type* Type [adopted] -
Usage Conditions - Rights -
- Preservation and Migration History14 - -
- - Contributor -
- - Coverage -
- - Publisher -
- - Source -
- - Audience -

* Indicates a Dublin Core element adopted by the GC RMMS. Consequently, the element is referenced by the Dublin Core namespace.


13. Includes the original 15 elements from the Dublin Core Metadata Element Set, Version 1.1 (December 20, 2004), plus Audience. Does not include any refinements. [adopted] appears in the cells for those Dublin Core elements adopted by the GC RMMS, namely, Creator, Description, Identifier, Language, Subject, Title and Type. In such cases, a mapping is not applicable since the Dublin Core elements have been included in the GC RMMS.

14. The importance of preservation warrants considerable study; hence, elements pertaining to preservation are outside the scope of this edition of the GC RMAP.

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