Attribute

Attribute Description

Identifying Attributes

Name

fileCode

Label

File Number, File Code, File Classification

Definitional Attributes

Definition

The unique code, derived from a classification scheme / file plan, of the file.

Purpose

To associate the record or file to the classification scheme / file plan which supports the functions and activities of the business/program area.
To ensure that records and files are linked to the classification scheme / file plan in a consistent manner over time.
To assist in the retrieval of all records and files relating to a particular function or activity.
A mechanism that allows for the application of retention requirements and disposition actions for records and files.

Constraint

Applies to folders and attachments.

Datatype Name

Alphanumeric; sequential

Relational Attributes

Value Domain

Dependent on the file classification system used by the institution.

Conditions of Application

Obligation

Mandatory

When is Element Populated?

Whenever a new folder or attachment is added to the system.

How is the Element Populated?

Either system generated or user (records office) generated.

Reference

ECMUCS, 3 Flow of Events, Reference #3.1.8; FREC, 3.11 Supplementary Requirements, Reference #13.7