File Number, File Code, File Classification
The unique code, derived from a classification scheme / file plan, of the file.
To associate the record or file to the classification scheme / file plan which supports the functions and activities of the business/program area.
To ensure that records and files are linked to the classification scheme / file plan in a consistent manner over time.
To assist in the retrieval of all records and files relating to a particular function or activity.
A mechanism that allows for the application of retention requirements and disposition actions for records and files.
Applies to folders and attachments.
Dependent on the file classification system used by the institution.
Conditions of Application
When is Element Populated?
Whenever a new folder or attachment is added to the system.
How is the Element Populated?
Either system generated or user (records office) generated.
ECMUCS, 3 Flow of Events, Reference #3.1.8; FREC, 3.11 Supplementary Requirements, Reference #13.7