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Metadata Element Profiles

Agent Institutional Entity

Attribute

Attribute Description

Identifying Attributes

Name

agentInstitutionalEntity

Label

Assigned Group, Group/To Classification

Definitional Attributes

Definition

The formal name of the work group, unit of work, business unit, etc. of the individual who performed an action on a record or file at the time the action was taken.

Purpose

To provide further refinement of institutional information about the agent for identification requirements.

Constraint

Applies to folders, attachments, tasks and comments.

Datatype Name

The format of the group's identity will depend on an institution's naming conventions.

Relational Attributes

Value Domain

Selected from a list of groups authorized to use the executive correspondence management system.

Conditions of Application

Obligation

Optional

When is Element Populated?

When user account is set up in system and subsequently when a task is assigned to a group.

How is the Element Populated?

System administrator initially. Subsequently system generated after user login for tracking purposes.

Reference

FREC, 3.1 Metadata Requirements, Reference #2.7, #2.20; ECMUCS, 3 Flow of Events, Reference #3.1.8, #3.1.10, #3.1.18, #3.1.25, #3.1.29

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