September 7, 2007
Recordkeeping Development Projects
Action Plan

Issues	Current Gap	Development Projects	Results	Outcomes	
Inadequate Recordkeeping (RK) across Government of Canada	Lack of government-wide RK framework

Lack of compliance adherence 

Absence of RK in the public service culture	RK Directive: Delegation Instruments – LAC

Documentation Standards:
o	Policy Function – HRSDC
o	Investigation Function – OIC
o	HR Function - CPSA	Documentation standards to ensure the creation and capture of records necessary for effective business administration and evidence-based reporting
	Deputy Ministers and Deputy Heads are supported by a Recordkeeping Regime that enables effective national public administration	
Existing RK tools are not aligned with current government business	Inadequate RK tools	Litigation Readiness Tool – Justice

Virtual Loading Dock – Trusted Digital Repository – LAC

Business Activity Structure Classification System (BASCS) – ACOA

Implementing RK Systems – TRC

Email Management – PCO	Tools to define what records are and capture them in an appropriate system
	Departments are equipped with standards, tools, infrastructure and capacity to support the management and disposition of paper and electronic records	
Organizational capacity is limited	Low level of departmental readiness

Accountabilities are not consistent

Modernization of RK competencies	RK Training – CSPS

RK Competencies – ORO

Implementing RK Systems: Roles and Responsibilities – TRC

RK Readiness Tool – LAC

Delegation Instruments – LAC
	Tools to assess departmental readiness

Definition of roles and responsibilities of staff and management, including the required capacities and competencies
	The GC is more responsive and more accountable to Canadians because proper RK is part of its culture and is a core value and competency of public servants	
Growth in legacy records undermines proper RK, impacting departmental performance 	Existing tools and models are insufficient	P3 Storage Model – LAC

Risk-based Approach to Disposition of Legacy Records – NRCan 	Provides immediate relief

Frees past legacy inertia	The GC has the infrastructure in place to address the challenges of legacy records	
Inability to assess performance based on accepted models	Lack of evaluation framework and tools	To be developed at a later stage	Tools to assess performance, audit and evaluation	MAF reflects the importance of RK in relation to compliance and business value