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Description found in Archives
Place of creation
96 postal covers.
Scope and content
Documents received in the office of the Provincial Secretary and Registrar for Canada East between 1841 and 1867 -- be they petitions, letters, reports or returns -- were entered in a numbered registry system, together with a number of files antedating 1841 brought forward for some purpose. These numbered files form series RG 4 C 1. A variety of incoming items of 1841-1867 were not numbered and have come to form the series RG 4 C 4, together with what appear to be reference copies of documents dating from 1838 to 1885. Some correspondence was segregated and recorded in specialized registers or letterbooks, by subject such as those devoted to municipal affairs (see RG 4, B 36). The texts of replies to this inward correspondence were recorded in the letterbooks forming series RG 4 C 2, together with certain letterbooks of the Civil and the Provincial Secretary in Quebec and Lower Canada. The drafts of this outgoing correspondence may be found attached to the incoming items, but a substantial proportion of the drafts were filed separately and are now found as series RG 4 C 3. The fonds also consists of postal covers for the period from 1841 to 1854 which were in most cases mailed from Quebec City, Montreal and villages in Canada East.
Records in series C 1 and C 2 which have
been microfilmed are withdrawn from circulation as a protective conservation measure. Researchers must use the microfilm for consultation and reproduction purposes. Only photographic copies may be made of documents written on parchment.
Textual records The shelf lists in the Guide for RG 4 identify the reel numbers for the portions which have been filmed and provide a listing of the records to the volume title level. For the drafts and the unnumbered correspondence, there is no more detailed description. As the shelf list indicates, most letterbooks contain an index. 90 (Paper)
Textual records The finding aid provides a descriptive listing for the correspondence in volumes 2-9 of series RG 4 B 36. Some volumes contain an index or table of contents, as noted in the shelf list. Arrangement of some records by geographic area facilitates access. MSS0759 90 (Electronic)
Textual records Until September 1989, a series of Registers and Indexes, prepared in the Provincial Secretary's Office, was shelved as Finding Aids 993 (serving series RG 4 C 1 and C 2) and 994 (serving series RG 4 C 2). Subject and nominal entries in the Index volumes provide access to the corresponding Register volumes for each year, while the Registers identify the author, date, subject and fate of each file. For 1843-1863, the Indexes to the letterbooks are bound with those for the numbered files. MSS0993 90 (Paper)
Textual records The indexes for the letterbooks of 1863-1866 are bound separately, while the indexes for the pre-1841 letterbooks are found within the books themselves. An explanation of how these contemporary indexes and registers function and how to trace from the incoming to the outgoing correspondence, or vice-versa, prefaces the shelf lists and was included on each reel of microfilm. 90 (Paper)
Textual records Until September 1989, a series of Registers and Indexes, prepared in the Provincial Secretary's Office, was shelved as Finding Aids 993 (serving series RG 4 C 1 and C 2) and 994 (serving series RG 4 C 2). Subject and nominal entries in the Index volumes provide access to the corresponding Register volumes for each year, while the Registers identify the author, date, subject and fate of each file. For 1843-1863, the Indexes to the letterbooks are bound with those for the numbered files. MSS0994 90 (Paper)
Philatelic record The finding aid is listed at the series level. 90 (Electronic)
Biography / Administrative history
The responsibilities of the Provincial Secretary and Registrar were broad and varied. That variety can be understood by examination of the subject headings in the Indexes to the Registers. The Secretary's correspondence files reflect the full spectrum of these responsibilities, as well as the manner in which the Provincial Secretary came to replace the Civil Secretary as the primary focus of communication in the government and the channel through which much correspondence was redirected to the appropriate government department or agency. Correspondence of the Registrar's function was kept separate and has generally been preserved in RG 68.
Availability of other formats note
Other system control no.
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