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Description found in Archives

General correspondence [textual record]. 

Sub-series consists of

Date(s)

1852-1920

Place of creation

No place, unknown, or undetermined

141.9 m of textual records

Scope and content

Sub-series consists of incoming correspondence received by the Upper and Lower Canadian Boards of Agriculture, 1852-1867 (with certain gaps) and the federal Department of Agriculture, 1867-1920. The correspondence was received in most cases from individual Canadians or officials and agents of the Department or of other government agencies. This sub-series has two very distinct parts, although the division between them is not a precise one. When the Department of Agriculture in 1893 lost its hitherto most important function of immigration, it reorganized its records system. Until that time, each letter received was given a sequential number (starting at 1 in 1865) as it was received in the Department and filed as a docket. Unlike modern file systems, therefore, if a correspondent wrote the Department ten times in one year, even if on the same subject, the ten letters are not on one subject file, but were individually registered and were placed in ten separate dockets. The replies by the Department to these ten letters -- or rather copies of the replies -- are not interleaved with the letters, but exist in an entirely separate sub-series of outgoing letterbooks and correspondence (see related records note). By the mid-1890s, however (around volume 760 of this sub-series), the Department began to create modern subject files, combining incoming and outgoing correspondence, although maintaining for these files the same sequential numbering system started in 1865. Despite this development for more important subjects, the old system of individual dockets was continued, also using the same sequential series of file/docket numbers. Thus, by the late 1890s, large subject files existed alongside the two and three page individual letter dockets of the earlier era. The subjects covered by this sub-series reflect the rich diversity of the functions of the Department of Agriculture, including such topics as archives, agriculture societies, exhibitions (local and international) experimental farms, animal, crop and food science, census records, every aspect of immigration, copyright, patents, cattle exports, quarantine, public health and some land matters. The files are fewer in number before 1865, but after that date a fairly complete series has survived. This sub-series was received by the National Archives of Canada in two parts: volumes 1-1366 (covering the years 1852-1920) and volumes 2729-2809 (covering the years 1889-1920). The more recent accession (Vols. 2729-2809) consists entirely of subject files; the earlier records (Vols. 1-1366) consist of both individual dockets and by the early 1890's, subject files as described above.

Textual records
Microfilm reel T-4385
90: Open
Textual records
Microfilm reel T-4392
90: Open
Textual records
Microfilm reel T-4378
90: Open
Textual records
Microfilm reel T-4402
90: Open
Textual records
Microfilm reel T-4375
90: Open
Textual records
Microfilm reel T-4381
90: Open
Textual records
Microfilm reel T-4366
90: Open
Textual records
Microfilm reel T-4401
90: Open
Textual records
Microfilm reel T-4404
90: Open
Textual records
Microfilm reel T-4371
90: Open
Textual records
Microfilm reel T-4373
90: Open
Textual records
Microfilm reel T-4388
90: Open
Textual records
Microfilm reel T-4390
90: Open
Textual records
Microfilm reel T-4391
90: Open
Textual records
Microfilm reel T-4394
90: Open
Textual records
Microfilm reel T-4399
90: Open
Textual records
Microfilm reel T-4405
90: Open
Textual records
Microfilm reel T-4400
90: Open
Textual records
Microfilm reel T-4403
90: Open
Textual records
Microfilm reel T-4393
90: Open
Textual records
Microfilm reel T-4383
90: Open
Textual records
Microfilm reel T-4397
90: Open
Textual records
Microfilm reel T-4398
90: Open
Textual records
Microfilm reel T-4377
90: Open
Textual records
Microfilm reel T-4374
90: Open
Textual records
Microfilm reel T-4384
90: Open
Textual records
Microfilm reel T-4386
90: Open
Textual records
Microfilm reel T-4387
90: Open
Textual records
Microfilm reel T-4382
90: Open
Textual records
Microfilm reel T-4376
90: Open
Textual records
Microfilm reel T-4365
90: Open
Textual records
Microfilm reel T-4372
90: Open
Textual records
Microfilm reel T-4389
90: Open
Textual records
Microfilm reel T-4380
90: Open
Textual records
Microfilm reel T-4406
90: Open
Textual records
Microfilm reel T-4368
90: Open
Textual records
Microfilm reel T-4369
90: Open
Textual records
Microfilm reel T-4395
90: Open
Textual records
Microfilm reel T-4396
90: Open
Textual records
Microfilm reel T-4379
90: Open
Textual records
Microfilm reel T-4370
90: Open
Textual records
Microfilm reel T-4367
90: Open
Textual records
96: Restrictions vary
Volume
from 1 to 1489
from 2729 to 2809
3539
3544
from 3540/A to 3540/B
from 3541/A to 3541/C
from 3542/A to 3542/C
from 3543/A to 3543/B
90: Open
Graphic (art)
32: Restricted by law
Volume
from 4403 to 4408
32: Restricted by law
Archival reference no.
Former archival reference no.

Terms of use

Copyright belongs to the Crown. In order to protect the fragile originals, the microfilm copies of these records must be consulted rather than the originals.

Finding aid 17-1 is a computer generated file list. 17-1 (Electronic)

Finding aid 17-2 is a typed conversion list referring to volumes 1-1366 and reels T-4365 to T-4406. 17-2 (Paper)

Finding aid 17-3 is a typed conversion list referring to volumes 2729-2809. 17-3 (Paper)

Finding aid 17-4 is an Excel list register referring to volumes 1367-1486, 1488-1489, 3539-3544. 17-4 99 (Electronic)

Finding aid 17-5 is a handwritten alphabetical list referring to volumes 1-1366, 2729-2809. 17-5 (Paper)

Finding aid 17-7 is a typed file list. 17-7 (Paper)

Finding aid 17-14 is a typed and handwritten file list. 17-14 (Paper)

Additional information

Source of title
Title is based on the contents of the sub-series.

Accruals
No further accruals are expected.

Related materials
Other incoming correspondence is located in the Deputy Minister's letters received sub-series (R194-48-8-E), involving principally letters addressed specifically to the Deputy Minister, 1885-1895. The replies by the Department -- or rather copies of the replies -- are not interleaved with the letters, but exist in an entirely separate sub-series of outgoing letterbooks and correspondence. See the English and continental letterbooks sub-series (R194-47-6-E), the Deputy Minister's letterbooks sub-series (R194-49-X-E), and the Secretary and Assistant Deputy Minister's letterbooks sub-series (R194-51-8-E).

Availability of other formats note
See reels T-4365 to T-4406 for microfilmed copies of the records in volumes 1367-1489 and 3539-3944. These reels replace separate original documents which have been removed from circulation for conservation reasons.

Government

Related control no.

1. 1984-85/184 GAD
2. RG17