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Description found in Archives

Title

General registry [textual record, architectural drawing]. 

Sub-series consists of

Arrangement structure

Accession

1. [Architectural drawings of two buildings in Ottawa occupied by the Department of External Affairs] [architectural drawing] (112-000034-3)
2. Central Registry Files, 1940 Series [textual records]
3. Central Registry Files, 1940 Series [textual records]
4. Central Registry Files, 1940 Series [textual records]
5. Central Registry Files, 1940 Series [textual records]
6. Central Registry Files, 1940 Series [textual records]
7. Central Registry Files, 1940 Series [textual records]
8. Central Registry Files, 1940 Series [textual records]
9. Central registry files [textual record]
10. Central Registry Files, 1940 series [textual records]
11. Central Registry, 1940 Series [textual records]
12. Central Registry, 1940 Series [textual records]
13. Central Registry Files, 1940 Series [textual records]
14. Central Registry Files, 1940 Series [textual records]
15. Central Registry Files, 1940 Series [textual records]
16. Central Registry Files, 1940 Series [textual records]
17. Central Registry Files, 1940 Series [textual records]
18. Central registry files [textual record]
19. Central Registry - 1940 Series [textual records]
20. Central Registry - 1940 Series [textual records]
21. Central Registry Files, 1940 Series [textual records]
22. Central Registry Files, 1940 Series [textual records]
23. Central Registry Files, 1940 Series [textual records]
24. Central Registry Keyword Index [textual records]
25. 1940 Series K.W.O.C. index [textual records]
26. External Affairs [textual records] (116-000025-9)
27. Central Registry 1940 Series [textual records] (117-000292-6)
28. Central Registry, 1940 Series [textual records] (118-000001-8)
29. Central Registry, 50,000 Series [textual records] (118-000008-5)
30. Central Registry, 1940 Series [textual records] (118-000020-X)
31. Central Registry, "50000 Series" [textual records] (119-000108-X)
32. Central Registry, "50000 Series" [textual records] (122-000314-X)
33. 1940 series, Subject Index [textual records] (122-000362-X)
34. Registry Material, 1940 Series [textual records] (123-000011-9)
35. Central Registry - 40 Series [textual records] (123-000334-7)

Date(s)

1940-1963

Place of creation

No place, unknown, or undetermined

Extent

967.7 m of textual records
2 architectural drawings

Language of material

English
Added language of material: French

Scope and content

Sub-series consists of general registry files from the registry system for the period 1940-1963. These files are the main departmental file on any given subject. This registry system is commonly referred to as the "40 Series". The registry system is a consecutive numbered filing system beginning with file 1-40 in 1940 going to file 15500-11-4-40 in 1963 when the system was closed. Each file number ends with the suffix -40. The system began in the same way as the initial filing system created by the department, the "39 series", ie: each year a new consecutive numbering system was begun. However, because of the volume of business during and after the war the system became a file block system with like subjects being dealt with on similar numbered files. An example is file 5475-40. This file was first set up as the file for the United Nations. It soon became apparent that there were so many pieces of correspondence, reports, memoranda, etc. regarding the United Nations that one file number could not contain it all. File 5475-40 became subdivided into 5475-1-40, 5475-A-40 and 5475-A-1-40, etc. File 5475-40 became the block whereby all material relating to the United Nations was filed. This registry system covers all operations of the Department of External Affairs between 1940 and 1963. Topics covered include Canada's diplomatic activities throughout the Second World War, the establishment of all of the many post war organizations, including the United Nations and North Atlantic Treaty Organization, bilateral and multilateral relations with almost every other country in the world along with files relating to the operation of the Department of External Affairs itself, and architectural drawings of the Regent Annex and the L.R. Steel buildings used to accommodate the department.

Conditions of access

Textual records
Microfilm reel T-8079
32: Restricted by law
Textual records
Microfilm reel T-8077
32: Restricted by law
Textual records
Microfilm reel T-8078
32: Restricted by law
Textual records
Microfilm reel T-8080
32: Restricted by law
Textual records
96: Restrictions vary
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90: Open
Textual records
96: Restrictions vary
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2209/A
5591/B20S
5692/X1
32: Restricted by law
Textual records
96: Restrictions vary
Volume
from 29214 to 29215
32: Restricted by law
Architectural: technical drawings
90: Open
Box
2000172117 Item no. assigned by LAC 1
Restrictions not set
Archival reference no.
Former archival reference no.
Former BAN no.
112-000034-3
Other accession no.
945010 CA

Terms of use

Copyright belongs to the Crown. Credit Library and Archives Canada.

Finding aid

The finding aid for this series is in two parts. Part 1 is a KWOC -Key Word Out of Context - printout organized by subject. The researcher must look up the subject in which one is interested and will then find the file titles and file numbers relating to that subject. The researcher must then go to Part 2 of the finding aid which is a MINISIS printout organized by file number. Using the file number found is part 1 of the finding aid, the researcher will then look for that file number in part 2 and subsequently find the reference. 25-5 (Electronic)

Volumes 6153-6165 (finding aid 25-5, part 23) is a thirteen part alphabetically arranged subject index called the "KWOC" - a Keyword Out of Context. This finding aid was created by the Department of External Affairs in the mid 1960's, soon after the registry system - the "40 series" - was closed. Some records created by the department were destroyed before being trasferred to the National Archives of Canada. Therefore, in some cases, the only proof of a departmental activity is the title and the date of the file in this finding aid. 25-5 (Paper)

A microfilm copy of the KWOC index found in volumes 6153-6165 can be found on reels T-8077 to T-8080. Researchers may view these microfilms in the Reading Room. 25-5 (Microform)

Architectural drawings Finding aid is available in ArchiviaNet. Paper finding aid is available in the main reference room. RG25M 945010. 90 (Electronic)

Additional information

Custodial history
RG25M 945010 - transferred to Visual Sound Archives from the Government Archives Division, RG25, vol. 3642, files 4068-A-40 and 4068-A-5-40 in August 1994.

Source of title
Title is based on the contents of the sub-series.

Accruals
Further accruals are expected.

Source

Government

Related control no.

1. 1971-72/453 GAD
2. 1980-81/060 GAD
3. 1983-84/233 GAD
4. 1983-84/259 GAD
5. 1983-84/268 GAD
6. 1983-84/338 GAD
7. 1983-84/351 GAD
8. 1984-85/019 GAD
9. 1984-85/083 GAD
10. 1984-85/092 GAD
11. 1984-85/150 GAD
12. 1984-85/215 GAD
13. 1984-85/225 GAD
14. 1984-85/226 GAD
15. 1984-85/227 GAD
16. 1984-85/228 GAD
17. 1984-85/571 GAD
18. 1986-87/159 GAD
19. 1986-87/160 GAD
20. 1986-87/336 GAD
21. 1986-87/360 GAD
22. 1986-87/414 GAD
23. 1987-88/142 GAD
24. 1987-88/350 GAD
25. 1988-89/025 GAD
26. 1989-90/292 GAD
27. 1990-91/001 GAD
28. 1990-91/008 GAD
29. 1990-91/020 GAD
30. 1991-92/109 GAD
31. 1994-95/314 GAD
32. 1994-95/362 GAD
33. 1995-96/011 GAD
34. 1995-96/334 GAD
35. 945010 CA
36. OFRC#582 OFRC
37. OFRC#72-J-2 OFRC
38. 112-000034-3
39. 116-000025-9
40. 117-000292-6
41. 118-000001-8
42. 118-000008-5
43. 118-000020-X
44. 119-000108-X
45. 122-000314-X
46. 122-000362-X
47. 123-000011-9
48. 123-000334-7
49. RG25
50. RG25M 945010
51. RG25-A-3-b

MIKAN no.

158744