Library and Archives Canada
Symbol of the Government of Canada

Institutional links

Union Catalogue

Previous | Table of Contents | Next

Machine-Readable Accessions (MARA) Guidelines for Contribution to the National Union Catalogue

Appendix A: Required data elements

The full extent of required data elements for MARA reporting is listed below. All tags, indicator values, and subfield codes must conform to MARC 21 standards.

Records containing tags, indicator values, and/or subfield codes that do not conform to MARC 21 standards will typically be rejected during the conversion process, or while being loaded into AMICUS. When such records are not rejected, they create inaccurate data, duplicate headings, and/or duplicate records within AMICUS.

A.1 Leader and directory (000 and directory)

Tag Requirement Details
000 Mandatory 000 - Leader

000/05 (Record status)

000/06 (Type of record)

000/07 (Bibliographic level)

000/18 (Descriptive cataloguing form)
Directory Mandatory Record directory

A.2 Control fields (001-00X)

Tag Requirement Details
001 Mandatory 001 - Bibliographic Record Control Number
007 Essential 007 - Physical Description Fixed Field
008 Mandatory 008 - Fixed-length Data Elements (All)

008/7-10 (Date 1)
A specific date must be supplied; fill characters should not be used

008/15-17 (Place of publication, production or execution)
For Canadian imprints, the minimum code "xxc" is essential

008/23 or 008/29 (Form of item) (11)
A specific code must be supplied; a fill character should not be used

008/39 (Cataloguing source) If the source is not known, supply code "d"

A.3 Number and code fields (01X-04X)

Tag Requirement Details
010 Essential 010 - Library of Congress Control Number
016 Essential 016 - National Library of Canada Record Control Number
020 Essential 020 - International Standard Book Number
022 Essential 022 - International Standard Serial Number
034 Essential 034 - Coded Cartographic Mathematical Data
040 Mandatory 040 - Cataloguing Source
Mandatory $a - Original cataloguing agency
Mandatory $b - Code for language of cataloguing
Essential $c - Transcribing agency
041 Essential 041 - Language Code
Essential only for multilingual works

A.4 Main entry fields (1XX)

Tag Requirement Details
100 Essential 100 - Main Entry Heading - Personal Name
110 Essential 110 - Main Entry Heading - Corporate Name
111 Essential 111 - Main Entry Heading - Conference or Meeting Name
130 Essential 130 - Main Entry Heading - Uniform Title

A.5 Title and title-related fields (20X-24X)

Tag Requirement Details
245 Mandatory 245 - Title Statement
Mandatory $a - Title
Essential $b - Remainder of title
Essential $h - General material designation
246 Essential 246 - Variant Forms of Title

A.6 Edition, imprint, etc. fields (250-270)

Tag Requirement Details
250 Essential 250 - Edition Statement
255 Essential 255 - Cartographic Mathematical Data
260 Mandatory 260 - Publication, Distribution, etc. (Imprint)

A.7 Physical description, etc. fields (3XX)

Tag Requirement Details
300 Mandatory 300 - Physical Description
362 Essential 362 - Dates of Publication and/or Volume Designation
Do not use this tag to record local holdings

A.8 Note fields (50X-58X)

Tag Requirement Details
502 Essential 502 - Dissertation Note
515 Essential 515 - Numbering Peculiarities Note
533 Essential 533 - Reproduction Note
534 Essential 534 - Original Version Note
580 Essential 580 - Linking Entry Complexity Note

A.9 Added entry fields (70X-75X)

Tag Requirement Details
700 Essential 700 - Added Entry - Personal Name
710 Essential 710 - Added Entry - Corporate Name
711 Essential 711 - Added Entry - Conference or Meeting Name
730 Essential 730 - Added Entry - Uniform Title Heading
740 Essential 740 - Added Entry - Uncontrolled, Related or Analytical Title
752 Optional/Mandatory 752 - Added Entry - Hierarchical Place Name
Mandatory for newspapers only

A.10 Linking entry fields (76X-78X)

Tag Requirement Details
780 Essential 780 - Preceding Entry
Essential if applicable for continuing resources
785 Essential 785 - Succeeding Entry
Essential if applicable for continuing resources

A.11 Locations and holdings statements (850 - Monographs)

For further information on the subfield codes used in tag 850, please see "Appendix B: Notes on 850 subfield codes".

Tag Requirement Details
850 Mandatory 850 - Locations and holdings statement
 
Mandatory First indicator
Essential 0 - Not a multi-volume work
Essential 1 - A multi-volume work where all volumes are held or intended to be held
Essential 2 - Part of a multi-volume work
 
Mandatory Second indicator (12)
Essential 0 - Not for interlibrary loan
Essential 1 - For interlibrary loan
 
Mandatory $a - Library symbol
Essential $b - Volumes held
Optional $m - Local call number
Optional $p - Local system control number

A.12 Locations and holdings statements (850 - Continuing resources)

For further information on the subfield codes used in tag 850, please see "Appendix B: Notes on 850 subfield codes".

Tag Requirement Details
850 Mandatory 850 - Locations and holdings statement
 
Mandatory First indicator
Essential 0 - Non-formatted statement
Essential 1 - Semi-formatted statement
 
Mandatory Second indicator
Essential 0 - Currently received
Essential 1 - Not currently received
Essential 2 - Unknown
 
Mandatory $a - Library symbol
Essential Essential $b - Volumes/issues held (R)
Essential $c - Non-formatted holdings
Essential $d - Inclusive dates (R)
Essential $e - Retention statement
Optional $g - Volumes/issues lacking (R)
Optional $h - Dates lacking (R)
Optional $k - Indexes
Optional $m - Local call number
Optional $n - Copy number
Optional $p - Local system control number
Optional $q - Remarks
Optional $x - Branch
Optional $y - Branch sublocation

Previous | Table of Contents | Next