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Ottawa, December 16, 2010 — Library and Archives Canada (LAC) would like to inform Government of Canada institutions that, as of June 30, 2013, Regional Service Centres (RSCs) will no longer accept non-archival information resources.
This decision is in line with the Directive on Recordkeeping, released by the Treasury Board Secretariat in June 2009. It also reflects the notice given by the Librarian and Archivist of Canada in the spring of 2010 that LAC would be a Trusted Digital Repository by 2017.
To help institutions implement effective recordkeeping, and in the context of compliance with the Directive on Recordkeeping, LAC is currently developing a number of initiatives aimed at strengthening the digital capacity and ensuring efficient recordkeeping. The Assistant Deputy Minister taskforce on the digital office of the future, and the numerous disposition tools currently available are a few examples. Moreover, in the coming weeks, an interdepartmental working group will be created to find short-and medium-term solutions to storage problems for analogue information resources.
After June 2013, institutions will have to plan a progressive removal of their non-archival records stored at the RSCs so that LAC may eventually store only archival records. The RSCs are available now to advise and guide affected user institutions during the retrieval of all non-archival records stored at the centres.
For more information, please contact:
Recordkeeping Liaison Centre
Government Records Branch
Library and Archives Canada
Telephone (toll free): 1-877-578-7777
Telephone (NCR): 819-934-7519
New Entrance Criteria
On April 1, 2009, LAC implemented 10 new entrance criteria for accepting records at the RSCs. If Government of Canada institutions are unable to meet these criteria within the required timelines, they may negotiate a Memorandum of Understanding with LAC; otherwise, no additional records may be transferred. For more information, please visit the menu heading entitled Guidelines for transfer of records to the Regional Service Centres on the LAC website.
National Master Standing Offer
A National Master Standing Offer for the storage of records has been released by Public Works and Government Services Canada (PWGSC), with Canada divided into three service regions: Atlantic, Central and Western. More information and prices are posted on the PWGSC website (please search for Standing Offer 5Z011-090278).
Directive on Recordkeeping
The Treasury Board Secretariat’s Directive on Recordkeeping came into effect on June 1, 2009, with the objective of enabling Government of Canada institutions to create, acquire, capture, manage and protect the integrity of information resources of business value so that they are authentic, reliable and usable.
Trusted Digital Repository
The LAC Trusted Digital Repository (TDR) will serve as a data warehouse for the overall digital collection, which will enable LAC to fulfill its mandate to preserve Canada’s digital information resources. The TDR will also support the implementation of better recordkeeping practices since it will enable Government of Canada institutions to use less paper, reduce storage costs, improve effectiveness, facilitate current operations and therefore improve services to Canadians.