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Music Archives at the National Library of Canada

MUS 269

Encyclopedia of Music in Canada fonds.  - 1972-[199-].  - 34 m of textual records.  -  11 photographs.  - 1 computer disk.  

Administrative history
In 1970, to overcome a shortage of information concerning music in Canada, retired publisher Floyd S. Chalmers and Keith MacMillan set up a committee to review the possibilities of producing an encyclopedia.  By 1971, senior editors Helmut Kallmann, Gilles Potvin and Kenneth Winters were hired, and in 1972, the Board of Directors obtained its charter.  The first English-language edition of the Encyclopedia of Music in Canada was published in 1981, and its French-language counterpart appeared in 1983.  Subsequent to a market study by the encyclopedia's board of directors, a second edition proved to be necessary, and was published in English in 1992 and in French in 1993.  Board of directors members for the second edition included Michael M. Koerner, Rodney J. Anderson, John Beckwith, J. Eric Ford, Jean Papineau-Couture, Helmut Kallmann and Gilles Potvin. 

Scope and content
The fonds contains records pertaining to the organization's activities during the writing of the two English-language editions of the encyclopedia.  It contains administrative material such as letters patent and regulations; minutes of meetings of the board of directors and the executive committee; quarterly activity reports; employee files; correspondence between administrators and, among others, consultants, publishers, governments and donors; budget estimates and financial statements; documentary files for each entry (article accepted or rejected), consisting of, among other items, correspondence, drafts, press clippings and photographs; and proofs for both editions. 

Immediate source of acquisition:  acquired from the Encyclopedia of Music in Canada in 1996 and 1997. 

Restrictions:  none. 

Finding aids:  provisional description of first accession. 

Accruals:  further accessions expected. 

Proactive Disclosure